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Napier City Council Logo Napier City Council · Office Administration

Executive Assistant to Deputy Chief Executive

New Zealand, Napier Employment contract 79091.00 - 93048.00 NZD / Year · Job Posted April 11, 2026
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Job Description

This role plays a critical part in enabling effective executive leadership across the Corporate & Commercial Services Directorate. Working closely with the Deputy Chief Executive and the Head of Commercial, Communications & Economic Development, you’ll provide high-level, proactive support that allows them to focus on strategic direction, decision-making, and delivering outcomes for Napier. Acting as a central point of connection, you’ll link together senior leaders, elected members, and external stakeholders to support strong information flow, governance processes, and executive oversight. You’ll bring structure, foresight, and sound judgement to a fast-paced environment, ensuring priorities are well managed and nothing slips through the gaps. You’ll also play a key role in how executive support continues to evolve. With a strong interest in leveraging digital and AI-enabled tools, you’ll help enhance executive effectiveness through smarter ways of working, including supporting strategic calendar management, meeting preparation, information synthesis, and proactive communication.

Job Responsibility

  • Partner closely with senior leaders at the heart of Council, enabling strategic focus and high-quality decision making
  • Provide proactive, high-level executive support that helps manage competing priorities in a complex, fast-paced environment
  • Act as a central point of coordination, strengthening information flow across senior leaders, elected members, and external stakeholders
  • Take ownership of complex workflows, bringing structure, foresight, and follow-through to ensure nothing is missed
  • Contribute to the evolution of executive support by introducing and embracing smarter, more efficient ways of working
  • Leverage digital and AI-enabled tools to enhance executive effectiveness, streamline coordination, and improve how work gets done

Requirements

  • Highly experienced Executive Assistant (7+ years)
  • Operates with confidence, sound judgement, and ease at a senior leadership level
  • Exceptionally organised and proactive
  • Strong ability to anticipate needs, manage complexity, and keep priorities on track
  • Clear communicator with strong relationship management skills
  • Able to build trust with senior leaders and stakeholders
  • Forward-thinking and adaptable
  • Interest in improving how work gets done and using tools and systems to enhance effectiveness
  • Comfortable working in a dynamic, evolving environment
  • Discretion, professionalism, and initiative are essential
  • Demonstrated experience supporting senior leaders
  • Ability to bring structure and clarity to competing demands

Nice to have

Interest in leveraging digital and AI-enabled tools to enhance executive effectiveness

What we offer

  • 5 weeks' annual leave after 2 years service
  • Discounted health insurance work scheme
  • Eye test subsidy
  • Retailer discounts
  • Study assistance
  • Employee Assistance Program (OCP)
  • Quarterly values awards
  • Birthday vouchers
  • Social club
  • Free flu vaccinations (annual)
  • Ka Awatea Cultural program
  • NCC Kapa Haka
  • Te Reo Māori language classes
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