Executive Assistant to COO Job at Office Angels (London)

Executive Assistant to COO

Our client is a global leader in the life sciences and diagnostics industry, dev...

Location

United States , Hercules

Salary:

50.00 - 60.00 USD / Hour

Tucker Parker Smith Group

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree preferred, or equivalent professional experience
5 years of executive administrative experience supporting C-suite or senior-level executives in a fast-paced, global organization
Advanced proficiency with Microsoft Office 365 including Outlook, Teams, PowerPoint, Excel, and Word
Exceptional organizational, multitasking, and time-management skills with the ability to anticipate needs and adapt quickly to changing priorities
Strong written and verbal communication skills with a polished executive presence
Proven ability to handle highly confidential information with discretion and professionalism

Job Responsibility

Manage the COO’s complex and constantly evolving calendar, prioritizing meetings, resolving scheduling conflicts, and protecting critical focus time
Coordinate domestic and international travel arrangements including flights, accommodations, transportation, itineraries, visas, and expense reconciliation
Prepare agendas, presentations, briefing materials, and follow-up trackers for leadership meetings, operating reviews, and executive forums
Serve as the primary point of contact for the COO’s office, interacting professionally with executives, board members, customers, and external partners
Partner with Finance, HR, and other Executive Assistants to support town halls, headcount planning logistics, site visits, and special projects
Review and prioritize emails and time-sensitive communications while anticipating the needs of the COO throughout the day
Process expense reports and maintain compliance with corporate travel and expense policies
Coordinate cross-functional meetings and ensure action items are tracked through completion

Fulltime

Executive Assistant to the President / COO

This role is a critical component of the Rain City Capital team and will help us...

Location

United States , Kirkland

Salary:

100000.00 - 120000.00 USD / Year

Rain City Capital

Expiration Date

Until further notice

Requirements

4+ years managing an Executive in an EA or PA role
Demonstrated proficiency with Microsoft 365
Prior experience with and demonstrated proficiency in QuickBooks – posting bank and credit card transactions, monthly reconciliations, building reports
Confidently and competently balance competing priorities while performing with a high-level of accuracy in a fast-paced environment using exceptional planning, time-management, and organizational skills
Excellent analytical, reasoning, research, and problem-solving skills
Takes initiative, works independently
able to make decisions and identify important or time-sensitive information with minimal direction
Highly intuitive, with the ability to anticipate and support the ever-changing needs of our founder
Comfortable with ambiguity, with the ability to learn quickly and adapt to rapid changes
Outstanding partnership-based communication and a commitment to building relationships with the founder, the Rain City team, vendors, and other outside partners

Job Responsibility

Daily briefings with founder to review action items, updates on projects, ask questions, solve problems, and prioritize
Manage and prioritize our founder’s daily task list and busy calendar while keeping staff aware of his availability and priorities
Manage founder’s high-volume email and processing incoming physical mail
Make travel arrangements, business and personal
Bookkeeping tasks for multiple business entities, including processing payments, generating invoices, managing and tracking expenses, banking transactions, assisting in annual tax preparation, working in QuickBooks
Manage both ongoing and spur of the moment, deadline-driven projects
Work in partnership with the Marketing Department to plan and execute company-wide events
Coordinate travel and hotel accommodations for company parties, sales retreats, and other employee events
File and retrieve corporate records, documents, licenses, and reports
Act as personal assistant when needed for things such as out of office errands

What we offer

competitive pay and benefits
amazing and supportive team
hybrid work environment

Fulltime

Executive Assistant to the CEO

Seeking an intelligent and strategic Executive Assistant!.This position will pro...

Location

United States , Chicago

Salary:

120000.00 - 145000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree (business, finance, operations, communications, or related)
8+ years’ experience supporting C-Suite executives—in financial services, investment banking a must
Excellent discretion, integrity, and judgment in handling highly sensitive and confidential matters
Top-tier written and verbal communication skills, with ability to synthesize complex content for varied audiences (executives, board, investors)
Strong project management and organizational skills
adept at juggling multiple initiatives with tight deadlines
Sophisticated stakeholder skills: ability to influence, collaborate, and manage up and across functions (CEO, board, operations, legal, finance)

Job Responsibility

Serve as the principal executive assistant to the CEO: manage calendar and expenses, prioritize commitments, manage conflicts, and streamline workflows
Oversee travel logistics (domestic/international), itineraries, meeting preparation, and on-site support
Work with the COO / broader Operations group to ensure operational alignment, and manage interlock points between strategy and execution
Anticipate needs in advance, ensuring the CEO is fully prepared for every meeting and engagement
Support administrative aspects of special and high-priority initiatives
Oversee CEO email and correspondence management: monitor and organize the CEO’s inbox
Coordinate and plan leader-focused events: manage the logistics and execution of high-profile leadership gatherings
Manage calendar aspects of the CEO’s personal and external commitments including the CEO’s service on outside boards and professional organizations and some limited personal travel and appointments
Support Board of Directors calendar and administrative activities including scheduling needs
Plan and execute board and committee meetings: logistics, material compilation, and distribution

What we offer

rich health benefits
dental
vision
short and long term
life insurance
commuter benefits
401k
PTO
generous bonuses

Fulltime

Executive Assistant to Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least three years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Take and prepare minutes as required at meetings as requested by the COO
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the COO
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
Deal with confidential sensitive/contentious information with colleagues and service users.
Organise and plan events as necessary and provide supporting information material as required.
Keep the COO fully appraised and aware of all daily events requiring attention or awareness

What we offer

Competitive salary
Pension
Discounted café
Sports and Social club
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...

Location

United States , Phoenix

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

3+ years of executive assistant experience
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Excellent verbal and written communication skills
Strong critical thinking, problem-solving, and decision-making skills
Proactive and self-directed
Proficient in various software programs including
Excel, Word, PowerPoint, Google Sheets, Google Docs
Flexible team player willing to do what it takes to get the job done
adaptable and enjoys a challenge
Discretion and confidentiality

Job Responsibility

Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Monitoring CEO’s email to ensure no items requiring follow-up are missed
Support COO and other senior leaders as needed
Managing Leadership Team meeting schedules and notes
Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
Managing our recruiting candidate tracking software system
Managing our company Learning Management System
Overseeing company OKR (objective and key result) process
Assisting with office management
Onboarding new employees in conjunction with COO and team leaders

COO / Senior Executive Assistant

An entrepreneurial couple in their early 40s is seeking an exceptional Portugues...

Location

Portugal , Algarve

Salary:

100000.00 GBP / Year

Cora Partners

Expiration Date

Until further notice

Requirements

Proven experience as a COO, Senior EA, Chief of Staff or similar senior support role
Fluent Portuguese and English (essential)
Exceptionally organised, structured and consistent, with the confidence to push back when required
Calm, empathetic and trustworthy, with strong emotional intelligence
Comfortable managing a fast thinking, highly creative Principal
Able to bring discipline, clarity, and execution without stifling creativity
Commercially astute, with the ability to see the bigger picture
Long-term mindset, with a desire to grow alongside the family’s ventures
A high level of self-motivation and comfortable working remotely with regular international travel

Job Responsibility

Acting as a senior right-hand partner to the Principal, providing structure, accountability, and momentum
Managing priorities across daily, weekly and monthly timeframes, ensuring decisions are made and followed through
Preventing circular decision-making and driving clear yes/no outcomes
Providing a daily WhatsApp schedule outlining expectations, priorities and deadlines
Gatekeeping, organising and coordinating across multiple businesses and investments
Liaising with accountants, lawyers and advisors in both English and Portuguese
Identifying risks, gaps or missed details and proactively flagging them
Supporting the establishment of a family office and charitable foundation, with scope to recruit additional team members over time
Travelling to the Algarve approximately every 4-6 weeks to work face-to-face and map out the weeks ahead
Acting as a consistent, trusted and empathetic presence – firm when needed, supportive always

What we offer

Opportunity to take an equity stake in the business

Fulltime

Executive Business Partner to COO

As the Executive Business Partner to the Chief Operating Officer, you will be at...

Location

United Kingdom , London

Salary:

55000.00 - 68000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C-suite executives in fast-paced, high-growth environments
Operationally excellent
Trusted partner with sound judgement and discretion
Fast learner
Tech-confident: Proficient in Google Workspace, Asana, Coda, and Slack
Comfortable experimenting with AI tools to enhance efficiency
Calm under pressure
Relationship builder

Job Responsibility

Own the COO's weekly rhythm, ensuring alignment with strategic priorities
Drive meeting effectiveness by ensuring the right participants are present, agendas are clear, and actions are tracked
Manage the COO's calendar strategically
Create and maintain systems for tracking priorities, decisions, and follow-ups
Connect stakeholders across teams, sequencing conversations to ensure decisions are well-prepared for key meetings
Anticipate dependencies and blockers, proactively coordinating to keep work moving forward
Partner with other EAs and Executive Business Partners to manage cross-functional touchpoints
Prepare briefing materials and talking points for internal and external meetings
Draught and send communications on behalf of the COO when appropriate
Coordinate with the Operations leadership team to ensure alignment

Fulltime

Select Country

Executive Assistant to COO

Job Responsibility

Requirements

What we offer

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