Executive Assistant to CFO Job at Robert Half (Stamford)

Executive Assistant to CFO

A large, private equity-backed organization is seeking a highly polished and str...

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-level executives, preferably within private equity, finance, professional services, or other fast-paced corporate environments
Strong business acumen with the ability to think strategically and operate beyond traditional administrative functions
Exceptional organizational, project management, and multitasking skills
Proven ability to manage competing priorities with urgency and professionalism
Excellent written and verbal communication skills with strong executive presence
High level of discretion, judgment, and emotional intelligence
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
Experience coordinating across executive leadership teams and managing high-touch stakeholder relationships

Job Responsibility

Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities
Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting
Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners
Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism
Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met
Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events
Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency
Handle highly confidential information with discretion and professionalism
Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Executive Assistant to CFO

Executive Assistant role providing high-level administrative and strategic suppo...

Location

United Kingdom , City of London

Salary:

60000.00 - 65000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting C-suite or senior leadership
Exceptional organisational and time-management skills with a proactive mindset
Strong communication skills and ability to represent leadership with professionalism
Advanced proficiency in Microsoft Office Suite and modern productivity tools
A calm, solutions-focused approach in high-pressure situations
A collaborative spirit and passion for making a difference

Job Responsibility

Provide proactive, high-level administrative and secretarial support to CFO and senior leadership team
Manage complex calendars, coordinate multi-stakeholder meetings, and oversee travel logistics dealing with multiple time zones
Draft, edit, and manage executive communications, reports, and presentations
Track progress on strategic initiatives and support project execution
Liaise with internal and external stakeholders to build, develop and maintain strong relationships
Handle confidential information with discretion and professionalism

What we offer

Real opportunities for growth and leadership
Supportive, mission-driven team culture that values your expertise
Chance to contribute to meaningful projects that uplift communities
Exceptionally competitive benefits package

Fulltime

Executive Assistant to the CFO

Appian's Corporate team is the operational 'glue' of our business. We are a peop...

Location

United States , McLean

Salary:

Not provided

Appian Corporation

Expiration Date

Until further notice

Requirements

3+ years of experience in a high-level executive assistant, workplace operations, or relevant administrative role
Demonstrated experience supporting senior or C-suite level executives is strongly preferred
Highly proficient in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets) and Microsoft Office Suite
Bachelor’s degree required

Job Responsibility

Provide sophisticated administrative and operational support, anticipating the needs of the CFO to facilitate efficient decision-making
Manage a complex and dynamic calendar, scheduling high-stakes meetings with key internal and external stakeholders
Handle intricate domestic and international travel arrangements, including monitoring changes 24/7 as needed and submitting timely expense reports
Handle signature routing for critical documents
Serve as a key liaison, working closely and effectively with the CFO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately
Handle highly confidential financial and complex information with the utmost discretion
Assist with the creation of presentations and preparation of materials for board meetings, audits, investor calls, and other high-level communications
Support the VP of Program Management, with the primary responsibility being to schedule large cross-departmental meetings that require a lot of calendar organization

What we offer

Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department-specific training
Continuous learning is a central focus at Appian, with dedicated mentorship and the First-Friend program being widely utilized resources for new hires
Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education
Community: We’ll immerse you into our community rooted in respect starting on day one
Appian fosters inclusivity through our 8 employee-led affinity groups

Fulltime

Executive Assistant

Are you a proactive administrative professional with a talent for navigating the...

Location

Canada , Toronto

Salary:

36.00 - 40.00 USD / Hour

Randstad

Expiration Date

July 13, 2026

Requirements

A minimum requirement of a university degree in a Business or culture related program or an acceptable equivalent in experience and education
Minimum of five (5) years providing senior-level executive administrative support, ideally supporting multiple executives simultaneously
Intermediate to advanced proficiency in MS Office (Word, PowerPoint, Excel, Access) and Adobe
Comfort with AI tools and providing technical walk-throughs for digital presentations is a strong asset
Strong business communication skills for effective interaction with a wide range of contacts always using tact, diplomacy, and judgement to anticipate and respond to complex/sensitive situations
Proven ability to strategically manage complex, competing calendars for multiple executives and anticipate logistical needs before they arise
Strong organizational skills to track project milestones, take action-oriented meeting notes, and move initiatives forward
Superior business communication skills with the ability to act as a polished Point of Contact for internal and external stakeholders, handling sensitive situations with tact and judgment
Demonstrated ability to produce clear, well-structured briefing notes and polished, executive-ready materials
High degree of initiative and critical thinking to assess needs and prioritize tasks effectively in a fast-paced environment

Job Responsibility

Provide high-level administrative and operational support to the CMCO and CFO, enabling both leaders to operate efficiently and effectively
Anticipate needs, manage shifting demands, and ensure materials are organized and prepared for decision-making
Manage complex, high-volume calendars across two executives, coordinating meetings, logistics, and communications with internal and external stakeholders
Prepare and refine executive-level materials, including correspondence, presentations, agendas, and briefing documents
support expense processing and documentation
Provide technical and logistical support for meetings, presentations, and executive engagements
Apply strong project coordination skills to track initiatives, document action items, and ensure follow-through on commitments and deadlines
Coordinate executive-level events, meetings, and visits, ensuring a seamless and professional experience
Arrange and manage travel logistics, including itineraries, registrations, and reconciliations
Continuously improve administrative processes and systems to enhance efficiency and organization

What we offer

Consistent Onsite Schedule: Monday–Friday, 9:00 am – 5:00 pm at an iconic downtown location
Strategic Leadership Support: Partner directly with the CMCO and CFO to drive institutional success
Temp-to-Perm Potential: 3-month initial contract with a potential path to a permanent career role
Mission-Driven Work: Join one of Canada's most prestigious arts and culture organizations
Tech-Forward Opportunity: Leverage your digital expertise and AI tools to enhance executive workflows
Professional Culture: Thrive in a polished, collaborative, and inclusive Business Professional environment
Structured Onboarding: Receive dedicated orientation and comprehensive resources to ensure your success
Opportunity to work at a globally renowned field research institute with a collection of 18 million objects

Fulltime

Executive Assistant

Our client is seeking a collaborative, detail-oriented Executive Assistant to su...

Location

United States , New York

Salary:

90000.00 - 95000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of experience in an Executive Assistant or administrative support role
Bachelor's degree required
Strong organizational skills with exceptional attention to detail
Professional, warm, and approachable demeanor with strong executive presence
Comfortable working in a client-facing environment and hosting meetings
Strong written and verbal communication skills
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience with Concur preferred
Team-oriented mindset with a willingness to jump in wherever needed

Job Responsibility

Provide executive-level administrative support to the CFO and General Counsel
Manage heavy calendar scheduling
Prepare executives for meetings by proactively organizing materials and logistics
Coordinate limited domestic and international travel
Process and reconcile expense reports using Concur
Assist with document management, systems coordination, and software applications related to Finance
Support Legal workflows including proofreading, editing, and document preparation
Draft, edit, and format materials using Word, Excel, PowerPoint, and Outlook
Serve as a professional front-of-house presence during meetings
Prepare and clear conference rooms, including catering and AV coordination

What we offer

Discretionary bonus
Medical and dental coverage with low employee contribution
Vision fully covered
Commuter benefits fully covered up to $127/month
PTO package
Half-day Summer Fridays between Memorial Day and Labor Day

Fulltime

Personal Assistant to the CEO

As a Personal Assistant to the CEO, you will be managing the CEO office and work...

Location

Germany , Munich

Salary:

Not provided

Westwing Group SE

Expiration Date

Until further notice

Requirements

Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar field
The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience
Extraordinary organisational skills, a high level of diligence and a strong eye for detail
Quick grasp of complex situations and the confidence to make decisions independently
A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters
Expertise in managing strict deadlines and competing priorities across multiple executive calendars
Full proficiency in Microsoft Office (Word, Excel, Outlook), supplemented by the Google Office suite (Docs, Sheets, Slides)
Excellent social and communication skills with full fluency in both English and German

Job Responsibility

Working closely with the CEO, CFO and CMO of Europe’s #1 premium destination for Home & Living, leading the Executive Office and acting as a central touchpoint for internal and external enquiries
Coordinating and managing day-to-day organisational tasks, including full diary and inbox management for the CEO, as well as providing comprehensive administrative support, meetings, and correspondence management for the CMO and CFO
Arranging complex travel and accommodation and managing related expenses and payments
Coordinating all Supervisory Board appointments and managing high-impact event projects, with a primary focus on leading the organisation of CEO Roadshows, Executive Offsites, and the coordination and setup of the Monthly Group Allhands
Managing key stakeholder relations and organising high-level meetings and conferences to ensure seamless board and meeting operations
Working closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes

What we offer

A high-performance culture built on trust, feedback and collaboration
An inspiring, international environment that empowers you to think big, take ownership, and grow beyond your comfort zone
A flexible hybrid setup with 3 office days per week
Work-from-anywhere opportunities for up to 4 weeks per year
30 days of paid holiday
A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food
Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
Wellbeing support through mental health resources, sports memberships, and preventive care
Sustainable mobility options with discounted public transport and JobRad
Support for working parents, including our on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl

Fulltime

Personal Assistant to Group CEO

This role exists to directly support the CEO, with diary management provided for...

Location

United Kingdom , London

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Excellent communication skills, both verbal and written with gravitas to operate credibly at the most senior levels
Ability to maintain the highest levels of confidentiality, diplomacy and discretion
Strong work ethic, thorough and exceptionally well organised
Ability to work well under pressure and deal efficiently with demanding workloads
An intelligent, forward-thinking approach, able to pre-empt potential problems
Proficiency in using MS Office packages
Significant experience supporting a CEO within a complex organisation, with a strong track record of operating independently and exercising sound judgement
A minimum of seven years at this level is expected

Job Responsibility

Own complex and fast-moving diary management for the CEO, and diary support for the CFO
Manage all travel, accommodation and expense activity for the CEO
Manage and prioritise incoming requests for the CEO
Act as the first point of contact for CEO related external queries
Support the CEO’s LinkedIn, Instagram and TikTok presence
Maintain and manage CRM data linked to CEO activity, relationships and events
Plan and deliver end to end logistics for key CEO engagement moments and events
Coordinate photography and content capture at Ampa Assembly, events and leadership moments
Support internal culture and recognition activity
Prepare briefing materials, presentations and papers to support the CEO

What we offer

Agile working
Blended approach to where and how we work
Flexibility
Access to multi-brand experiences, diverse expertise, modern tech
Award-winning development

Fulltime

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in supporting C-suite executives or senior leadership, preferably within finance or accounting sectors
Advanced organizational and multitasking capabilities to handle diverse responsibilities
Strong written and spoken communication skills to interact professionally with stakeholders
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as virtual meeting platforms
Ability to work independently, anticipate executive needs, and proactively solve problems
Bachelor’s degree is preferred, though equivalent experience may be considered
Demonstrated ability to maintain confidentiality and professionalism in high-pressure situations
Customer-focused mindset with a strong sense of initiative and attention to detail

Job Responsibility

Manage the CFO’s complex calendar by scheduling and coordinating meetings, appointments, and related logistics
Organize travel arrangements, including booking flights, accommodations, and transportation, while ensuring cost efficiency
Prepare agendas, compile relevant documents, and record detailed minutes for meetings, tracking follow-up actions as needed
Screen and prioritize incoming communications, responding promptly and accurately to inquiries
Assist in creating and reviewing presentations, reports, and other documents, ensuring accuracy and alignment with organizational standards
Coordinate logistics for board meetings, finance committee sessions, and executive leadership team gatherings
Process expense reports, invoices, and assist in monitoring departmental budgets
Support special projects and handle ad hoc requests, ensuring timely and efficient delivery of results
Uphold confidentiality and discretion in handling sensitive information related to the organization and executive leadership
Maintain a structured and organized workflow to ensure the CFO’s office operates efficiently

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Executive Assistant to CFO

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