Executive Assistant to CFO Job at Robert Half (Matawan)

Executive Assistant to CFO

We are looking for a proactive Executive Assistant to CFO to provide high-level ...

Location

United States , Matawan

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience providing administrative support to senior executives, with C-suite exposure preferred
Strong written and verbal communication skills with the ability to represent executive leadership professionally
Fluency in both Spanish and English, including spoken and written communication, is required
Demonstrated ability to manage a high volume of communication accurately and efficiently
Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams
Excellent organizational, time management, and prioritization skills in a fast-moving environment
Sound judgment, strong problem-solving ability, and the confidence to make independent decisions when appropriate
High level of discretion, attention to detail, and commitment to producing accurate work

Job Responsibility

Oversee incoming requests and follow-up items for the CFO, ensuring messages are reviewed, prioritized, and resolved promptly
Compose, refine, and distribute clear and accurate correspondence on behalf of senior leadership with discretion
Monitor urgent matters, track open items, and drive timely completion of deadlines and commitments
Coordinate communication among finance, IT, operations, store teams, and external partners to keep initiatives aligned
Prepare agendas, presentation materials, briefing documents, and other meeting support resources for leadership discussions
Record action items from meetings and follow through with stakeholders to confirm progress and completion
Create and maintain organized systems for email, documents, and ongoing administrative requests
Develop reusable templates and structured processes that improve efficiency and consistency across executive support activities
Maintain secure and well-organized digital records while handling sensitive information appropriately

What we offer

Medical
Dental
Vision
Life Insurance
401K
PTO

Fulltime

Executive Assistant to CFO

A large, private equity-backed organization is seeking a highly polished and str...

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-level executives, preferably within private equity, finance, professional services, or other fast-paced corporate environments
Strong business acumen with the ability to think strategically and operate beyond traditional administrative functions
Exceptional organizational, project management, and multitasking skills
Proven ability to manage competing priorities with urgency and professionalism
Excellent written and verbal communication skills with strong executive presence
High level of discretion, judgment, and emotional intelligence
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
Experience coordinating across executive leadership teams and managing high-touch stakeholder relationships

Job Responsibility

Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities
Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting
Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners
Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism
Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met
Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events
Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency
Handle highly confidential information with discretion and professionalism
Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Executive Assistant to CFO

A large, private equity-backed organization is seeking a highly polished and str...

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-level executives, preferably within private equity, finance, professional services, or other fast-paced corporate environments
Strong business acumen with the ability to think strategically and operate beyond traditional administrative functions
Exceptional organizational, project management, and multitasking skills
Proven ability to manage competing priorities with urgency and professionalism
Excellent written and verbal communication skills with strong executive presence
High level of discretion, judgment, and emotional intelligence
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
Experience coordinating across executive leadership teams and managing high-touch stakeholder relationships

Job Responsibility

Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities
Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting
Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners
Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism
Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met
Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events
Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency
Handle highly confidential information with discretion and professionalism
Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant to CFO

Executive Assistant role providing high-level administrative and strategic suppo...

Location

United Kingdom , City of London

Salary:

60000.00 - 65000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting C-suite or senior leadership
Exceptional organisational and time-management skills with a proactive mindset
Strong communication skills and ability to represent leadership with professionalism
Advanced proficiency in Microsoft Office Suite and modern productivity tools
A calm, solutions-focused approach in high-pressure situations
A collaborative spirit and passion for making a difference

Job Responsibility

Provide proactive, high-level administrative and secretarial support to CFO and senior leadership team
Manage complex calendars, coordinate multi-stakeholder meetings, and oversee travel logistics dealing with multiple time zones
Draft, edit, and manage executive communications, reports, and presentations
Track progress on strategic initiatives and support project execution
Liaise with internal and external stakeholders to build, develop and maintain strong relationships
Handle confidential information with discretion and professionalism

What we offer

Real opportunities for growth and leadership
Supportive, mission-driven team culture that values your expertise
Chance to contribute to meaningful projects that uplift communities
Exceptionally competitive benefits package

Fulltime

Executive Assistant to the CFO

Appian's Corporate team is the operational 'glue' of our business. We are a peop...

Location

United States , McLean

Salary:

Not provided

Appian Corporation

Expiration Date

Until further notice

Requirements

3+ years of experience in a high-level executive assistant, workplace operations, or relevant administrative role
Demonstrated experience supporting senior or C-suite level executives is strongly preferred
Highly proficient in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets) and Microsoft Office Suite
Bachelor’s degree required

Job Responsibility

Provide sophisticated administrative and operational support, anticipating the needs of the CFO to facilitate efficient decision-making
Manage a complex and dynamic calendar, scheduling high-stakes meetings with key internal and external stakeholders
Handle intricate domestic and international travel arrangements, including monitoring changes 24/7 as needed and submitting timely expense reports
Handle signature routing for critical documents
Serve as a key liaison, working closely and effectively with the CFO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately
Handle highly confidential financial and complex information with the utmost discretion
Assist with the creation of presentations and preparation of materials for board meetings, audits, investor calls, and other high-level communications
Support the VP of Program Management, with the primary responsibility being to schedule large cross-departmental meetings that require a lot of calendar organization

What we offer

Training and Development: During onboarding, we focus on equipping new hires with the skills and knowledge for success through department-specific training
Continuous learning is a central focus at Appian, with dedicated mentorship and the First-Friend program being widely utilized resources for new hires
Growth Opportunities: Appian provides a diverse array of growth and development opportunities, including our leadership program tailored for new and aspiring managers, a comprehensive library of specialized department training through Appian University, skills based training, and tuition reimbursement for those aiming to advance their education
Community: We’ll immerse you into our community rooted in respect starting on day one
Appian fosters inclusivity through our 8 employee-led affinity groups

Fulltime

New

Executive Assistant, Office Manager

We are currently seeking candidates for an Executive Assistant/Office Manager op...

Location

United States , Boston

Salary:

45.00 - 55.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree (required)
5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
Strong organizational, time management, and prioritization skills
High degree of professionalism, discretion, and sound judgement
Exceptional follow-through skills with strong attention to detail

Job Responsibility

Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
Manage complex calendars, meetings, and domestic and international travel
Prepare and manage executive correspondence, presentations, and briefing materials
Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
Track priorities and ensure timely follow-through on action items
Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
Handle confidential information with discretion and support special projects as needed
Perform additional responsibilities as needed

Fulltime

Executive Assistant

Do you relish being the indispensable "go to" right-hand person? In this role yo...

Location

United Kingdom , Abingdon

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Full ownership of the smooth running of Board and other formal meetings (Banks, Investors, etc)
Comfortable and confident in preparing agendas, materials, and attending (usually in London)
Ensuring the Executive team carry out prior actions and are up to speed
Consolidating and highlighting commentary for post meeting activity
Internal communications
Production of presentations and reports
Managing inboxes, diaries
Arranging company events
Onboarding new Executive team members
Ability to know and provide what CEO and CFO need

Job Responsibility

Full ownership of the smooth running of Board and other formal meetings (Banks, Investors, etc)
Comfortable and confident in preparing agendas, materials, and attending (usually in London)
Ensuring the Executive team carry out prior actions and are up to speed
Consolidating and highlighting commentary for post meeting activity
Internal communications
Production of presentations and reports
Managing inboxes, diaries
Arranging company events
Onboarding new Executive team members
Knowing the intricacies of those you support to successfully influence them

What we offer

Generous employer pension
up to 8% matched contribution
Income protection & life assurance
25 days holiday (plus bank holidays), holiday purchase scheme and Yay Days!
Health cash plan, 24/7 remote GP access and Employee Assistance Programme including counselling & legal advice
Unlimited access to online training and development content via our Learning Management System
Long service benefits and monthly employee recognition
Enhanced maternity and paternity provisions
Flexible working environment
Health & Wellbeing initiatives and company funded social events

Fulltime

Executive Assistant

Are you a proactive administrative professional with a talent for navigating the...

Location

Canada , Toronto

Salary:

36.00 - 40.00 USD / Hour

Randstad

Expiration Date

July 13, 2026

Requirements

A minimum requirement of a university degree in a Business or culture related program or an acceptable equivalent in experience and education
Minimum of five (5) years providing senior-level executive administrative support, ideally supporting multiple executives simultaneously
Intermediate to advanced proficiency in MS Office (Word, PowerPoint, Excel, Access) and Adobe
Comfort with AI tools and providing technical walk-throughs for digital presentations is a strong asset
Strong business communication skills for effective interaction with a wide range of contacts always using tact, diplomacy, and judgement to anticipate and respond to complex/sensitive situations
Proven ability to strategically manage complex, competing calendars for multiple executives and anticipate logistical needs before they arise
Strong organizational skills to track project milestones, take action-oriented meeting notes, and move initiatives forward
Superior business communication skills with the ability to act as a polished Point of Contact for internal and external stakeholders, handling sensitive situations with tact and judgment
Demonstrated ability to produce clear, well-structured briefing notes and polished, executive-ready materials
High degree of initiative and critical thinking to assess needs and prioritize tasks effectively in a fast-paced environment

Job Responsibility

Provide high-level administrative and operational support to the CMCO and CFO, enabling both leaders to operate efficiently and effectively
Anticipate needs, manage shifting demands, and ensure materials are organized and prepared for decision-making
Manage complex, high-volume calendars across two executives, coordinating meetings, logistics, and communications with internal and external stakeholders
Prepare and refine executive-level materials, including correspondence, presentations, agendas, and briefing documents
support expense processing and documentation
Provide technical and logistical support for meetings, presentations, and executive engagements
Apply strong project coordination skills to track initiatives, document action items, and ensure follow-through on commitments and deadlines
Coordinate executive-level events, meetings, and visits, ensuring a seamless and professional experience
Arrange and manage travel logistics, including itineraries, registrations, and reconciliations
Continuously improve administrative processes and systems to enhance efficiency and organization

What we offer

Consistent Onsite Schedule: Monday–Friday, 9:00 am – 5:00 pm at an iconic downtown location
Strategic Leadership Support: Partner directly with the CMCO and CFO to drive institutional success
Temp-to-Perm Potential: 3-month initial contract with a potential path to a permanent career role
Mission-Driven Work: Join one of Canada's most prestigious arts and culture organizations
Tech-Forward Opportunity: Leverage your digital expertise and AI tools to enhance executive workflows
Professional Culture: Thrive in a polished, collaborative, and inclusive Business Professional environment
Structured Onboarding: Receive dedicated orientation and comprehensive resources to ensure your success
Opportunity to work at a globally renowned field research institute with a collection of 18 million objects

Fulltime

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Executive Assistant to CFO

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What we offer

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