Executive Assistant to CEO Jobs

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Location:
United States, Brooklyn, New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

130000.00 - 150000.00 USD / Year

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Job Description:

We’re seeking a highly organized, business-minded Executive Assistant to work on-site in our Industry City, Brooklyn office. This role blends high-level strategic support with hands-on executive assistant responsibilities. You’ll sit alongside the CEO each day to streamline their workflow, keep priorities moving and manage their schedule - while also driving special projects, producing executive-ready presentations, and supporting key external engagements. You will be an extension of the CEO: anticipating needs, creating structure, and providing the operational and strategic support required for the CEO to show up at their best. This role requires exceptional discretion, sound judgment, and the ability to handle highly sensitive information.

Job Responsibility:

Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
Oversee confidential email inbox
triage, draft responses, escalate priorities
Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points
maintain confidentiality with absolute discretion and professionalism
Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support
Execute ad-hoc tasks or projects as required to meet evolving business priorities

Requirements:

6+ years of experience in an Executive Assistant or similar role supporting senior executives in a fast-paced, rapidly scaling organization
Exceptional organizational skills and ability to manage complex, fast-moving workflows
Impeccable discretion, professionalism, and judgment
Proactive - able to see what needs to be done, think through the next logical step, and provide partnership and support to the CEO to get it done
Strong written communication and presentation-building skills (Google Slides/PowerPoint)
Experienced in note-taking for executive-level meetings and handling sensitive information securely
Strong project management and cross-functional coordination abilities
Confident, polished presence with excellent relationship management skills
Comfortable switching between strategic work and hands-on execution
MUST be able to work in person, full-time, in our Industry City, Brooklyn office

What we offer:

Stock options
Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family
FSA Spending Account
Remote or Hybrid work. Our teams are spread globally
15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days
401(k) plan with company match
100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D
Paid parental leave (12/6 weeks)

Additional Information:

Job Posted:
December 08, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant to CEO