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Executive Assistant to CEO

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InPlanet

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Location:
Brazil , Campinas / São Paulo region ▼

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We’re looking for an Executive Assistant to provide high-level support to our CEO, Felix, and key stakeholders. You will be the backbone of our executive operations, ensuring that leadership can focus on scaling InPlanet while you manage the complexity of their daily lives with agility, trust, and extreme discretion.

Job Responsibility:

  • Structure and manage complex calendars and meetings, prioritizing urgencies and ensuring a smooth schedule
  • Manage executive inboxes, including reading, drafting answers, and prioritizing threads and forwards
  • Provide support for personal agenda and private administrative tasks as needed to optimize the CEO's time
  • Join meetings to collect insights, document action items, and provide clear summaries
  • Lead certain initiatives from start to finish, such as scheduling notary dates and ensuring document readiness
  • Conduct research on specific topics and prepare detailed reports to support business decision-making
  • Organize end-to-end travel arrangements for the CEO and support other founders (COO/CFO) when required
  • Track deadlines and follow up on action items independently, ensuring tasks are completed on time
  • Maintain the highest standards of confidentiality and discretion when handling sensitive information
  • Identify and lead improvements in administrative processes to make them more efficient and scalable

Requirements:

  • Proven experience as an Executive Assistant or in a high-level coordination role
  • Bachelor’s degree in Business Administration or a related field
  • Advanced English and Portuguese communication skills
  • Strong ability to manage multiple priorities and complex schedules
  • Experience handling executive communication and correspondence
  • High level of autonomy and decision-making in ambiguous environments
  • Based in the Campinas / São Paulo region with availability for hybrid work: 2 days/week with Felix in Valinhos
  • Travels to Piracicaba

Nice to have:

  • Experience in fast-paced startups or international environments
  • Previous experience in climate tech, sustainability, or AgTech settings
  • Exposure to legal/financial processes (contracts, notaries, documentation)
  • Strong experience with research, synthesis, and executive-level reporting
What we offer:
  • Home Office Budget
  • Personal development budget
  • Language Programme Monthly Allowance
  • 40 days annual leave
  • The opportunity to be autonomous, make a huge difference and belong to a vision
  • Occasional off-sites in Brazil
  • Laptop to fuel your productivity

Additional Information:

Job Posted:
April 01, 2026

Work Type:
Hybrid work
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