Executive Assistant to CEO

• Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
• Monitoring CEO’s email to ensure no items requiring follow-up are missed
• Support COO and other senior leaders as needed
• Managing Leadership Team meeting schedules and notes
• Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
• Managing our recruiting candidate tracking software system
• Managing our company Learning Management System
• Overseeing company OKR (objective and key result) process
• Assisting with office management
• Onboarding new employees in conjunction with COO and team leaders
• Managing company travel
• Answering phone calls in a polite and professional manner
• Performing minor personal-assistant duties comprising less than 10% of your time
• Stopping by the office (typically twice per week, but not necessarily for the full day, to deal with mail and related items)

• 3+ years of executive assistant experience
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Excellent verbal and written communication skills
• Strong critical thinking, problem-solving, and decision-making skills
• Proactive and self-directed
• Proficient in various software programs including
• Excel, Word, PowerPoint, Google Sheets, Google Docs
• Flexible team player willing to do what it takes to get the job done
• adaptable and enjoys a challenge
• Discretion and confidentiality

Project management skills