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Executive Assistant to CEO

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Solomon Page

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

150000.00 - 250000.00 USD / Year
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Job Description:

A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor's degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star 'up and comer' with applicable experience! Salary depends on experience (150-250k all-in comp package – base plus bonus). Great benefits, nice offices, etc. Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote – but must be flexible to come in if needed on occasion.) FYI – This is a scent-free company (no scented perfumes or lotions).

Job Responsibility:

  • Provide high-level executive administrative support to the CEO
  • Schedule and organize extensive internal and external meetings, conference/video calls, and appointments
  • manage and maintain a busy and ever-changing calendar
  • Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared
  • Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings
  • Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
  • Prepare, process, and submit expense reports using Concur
  • Draft, type, and edit emails and correspondence on behalf of executive
  • Field and vet telephone calls
  • greet clients and guests as needed
  • order catering for meetings when required
  • Work closely with the CEO's Chief of Staff, personal assistant, family office and drivers

Requirements:

  • Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!)
  • Bachelor's degree required
  • Experience with private aviation/travel coordination required
  • High IQ/EQ
  • Extremely polished and professional
  • Smart, proactive, eager
  • Flexible, responsive
  • Excellent interpersonal and communication skills (both verbal and written)
  • Must be a self-starter and able to prioritize and multitask
  • Must be calm under pressure and able to work in a fast-paced environment
  • Confident and able to be assertive when needed
  • Must be able to recognize confidential information and maintain confidentiality
What we offer:
  • Medical
  • Dental
  • 401(k)
  • Direct deposit
  • Commuter benefits

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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