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Our client, a global, privately held organization is seeking an Executive Assistant to support its Chief Administrative Officer & Head of Talent. This role is ideal for someone who enjoys working with an exceptional, collaborative leadership team and brings a positive, energetic presence to the workplace. The successful candidate is upbeat, outgoing, highly organized, and detail-oriented — someone who takes pride in being a reliable partner and thrives in a people-focused environment. This position provides high-level administrative and operational support to senior leadership while playing an active role in talent and culture-related initiatives. You’ll work closely with an engaged, supportive team that values professionalism, discretion, and a can-do attitude.
Job Responsibility:
Manage a dynamic executive calendar, coordinating meetings across multiple time zones
Schedule and prioritize appointments
Arrange domestic and international travel, including itineraries, logistics, and expense reporting
Monitor and manage executive inboxes and correspondence with professionalism and discretion
Prepare meeting materials, agendas, and follow-ups in advance
Create and edit polished presentations and documents using PowerPoint
Serve as a true right hand, handling confidential and sensitive information
Support talent acquisition efforts, including interview scheduling and candidate coordination during busy periods
Assist with planning leadership meetings, team offsites, and internal events
Support training and leadership development initiatives
Collaborate closely with other Executive Assistants and stakeholders across the organization
Requirements:
3–5 years of experience supporting senior executives in a fast-paced professional environment
Prior C-suite support experience preferred
Exceptionally organized with strong attention to detail
Upbeat, outgoing, and personable with a positive, team-first mindset
Smart, resourceful, and proactive — you anticipate needs and solve problems before they escalate