Executive Assistant to C Level Executive Job at Solomon Page (New York)

Executive Assistant to High Level Executive and Philanthropist

A Boutique luxury lifestyle brand is seeking an exceptional Executive Assistant ...

Location

United States , New York

Salary:

120000.00 - 125000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree required
5+ years of experience as an executive assistant experience, working with C-Suite
Excellent computer skills
Event planning experience

Job Responsibility

Oversee CEO’s schedule, ensuring seamless coordination of meetings, travel arrangements, personal commitments, and select charitable engagements
Develop and organize materials for meetings and projects, including briefing documents and executive summaries
Stay several steps ahead by proactively identifying requirements, preparing background information, coordinating logistics, and ensuring all details are in place for successful execution
Provide on-site and administrative support for meetings, initiatives, and events, including note-taking, follow-up coordination, timeline management, and ownership of outstanding deliverables
Plan and execute high-touch events and experiences, managing all aspects from initial concept through completion, including vendor management, guest communications, budgeting, logistics, and post-event reporting
Act as a key point of coordination among internal stakeholders, outside consultants, creative partners, agencies, and service providers to keep projects moving efficiently and on schedule
Support a variety of business priorities, special projects, and executive initiatives, often handling sensitive or time-critical matters
Maintain accurate records, files, and documentation with a high level of confidentiality and attention to detail
Process expense reports
Assist with digital presence and all online initiatives

What we offer

bonus

Fulltime

Executive Assistant to the Chief Executive Officer (CEO)

The Executive Assistant to the CEO provides high-level support to the Chief Exec...

Location

United States , Camden

Salary:

106400.00 - 153000.00 USD / Year

Campbell Soup Company

Expiration Date

Until further notice

Requirements

Minimum of High School diploma or equivalent
college degree preferred
7+ years of experience supporting C-suite executives, preferably in a Fortune 500 or global enterprise
Exceptional written and verbal communication skills
High proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, OneDrive, Teams), Google Workspace, and modern productivity tools (e.g., AI, Slack, Zoom, Concur)
Proven ability to handle confidential information with integrity and discretion
Strong organizational, time management, and problem-solving skills
Ability to thrive in a fast-paced, high-pressure environment

Job Responsibility

Manage and optimize the CEO’s calendar, including scheduling meetings, travel, and events across multiple time zones with a high degree of autonomy
Prepare materials, agendas, and follow-up documentation for internal and external meetings
Handle confidential correspondence and communications with discretion and professionalism
Coordinate cross-departmental projects and ensure timely follow-up on action items
Represent the CEO in meetings and communications when delegated
Key contact for Chairman and other board members
Act as a liaison between the CEO and internal/external stakeholders, including board members, investors, and senior executives
Coordinate cross-functional initiatives and ensure timely execution of strategic priorities
Conduct research, prepare reports, and draft communications on behalf of the CEO
Work in tandem with CEO’s Chief of Staff daily to prioritize and strategically manage calendars and agendas

What we offer

Medical, dental, short and long-term disability, AD&D, and life insurance
matching 401(k) plan with immediate vesting
unlimited sick time along with paid time off and holiday pay
free access to the fitness center (if in WHQ)
access to on-site day care
company store
Campbell's Cares program matches employee donations and/or volunteer activity up to $1,500 annually
Employee Resource Groups (ERGs)

Fulltime

New

Executive Assistant to the CEO

Our client, a recently formed, growth-oriented CRO, is seeking a highly capable ...

Location

United States , King of Prussia

Salary:

100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

7+ years of experience in an Executive Assistant, Chief of Staff, or C-level executive support role
A strong sense of ownership, urgency, and pride in your work
High emotional intelligence and the ability to work effectively with a direct, fast-moving executive
Excellent written and verbal communication skills
Strong organizational skills and the ability to manage competing priorities and pivot quickly
A proactive, resourceful, solutions-oriented mindset
Strong technical skills, including Outlook and Excel
interest in leveraging new tools/AI is a plus, as is experience with project management tools
A bachelor’s degree is highly preferred for this role
equivalent professional experience also considered

Job Responsibility

Provide comprehensive executive support, including complex calendaring, domestic and international travel, and document preparation
Manage a highly dynamic, multi-layered calendar with shifting priorities and time-sensitive demands
Coordinate complex domestic and international travel
Serve as the point person for the leadership team
Prepare meeting materials
take meeting minutes and follow up on action items
Serve as a trusted liaison with internal teams, the Board, vendors, and external partners
Manage daily office operations, including ordering supplies
Communicate proactively to ensure seamless execution across all engagements
Create, submit, and track expense reports

Fulltime

Executive Assistant to CFO

We are looking for a proactive Executive Assistant to CFO to provide high-level ...

Location

United States , Matawan

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience providing administrative support to senior executives, with C-suite exposure preferred.
Strong written and verbal communication skills with the ability to represent executive leadership professionally.
Fluency in both Spanish and English, including spoken and written communication, is required.
Demonstrated ability to manage a high volume of communication accurately and efficiently.
Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams.
Excellent organizational, time management, and prioritization skills in a fast-moving environment.
Sound judgment, strong problem-solving ability, and the confidence to make independent decisions when appropriate.
High level of discretion, attention to detail, and commitment to producing accurate work.

Job Responsibility

Oversee incoming requests and follow-up items for the CFO, ensuring messages are reviewed, prioritized, and resolved promptly.
Compose, refine, and distribute clear and accurate correspondence on behalf of senior leadership with discretion.
Monitor urgent matters, track open items, and drive timely completion of deadlines and commitments.
Coordinate communication among finance, IT, operations, store teams, and external partners to keep initiatives aligned.
Prepare agendas, presentation materials, briefing documents, and other meeting support resources for leadership discussions.
Record action items from meetings and follow through with stakeholders to confirm progress and completion.
Create and maintain organized systems for email, documents, and ongoing administrative requests.
Develop reusable templates and structured processes that improve efficiency and consistency across executive support activities.
Maintain secure and well-organized digital records while handling sensitive information appropriately.

What we offer

Medical
Dental
Vision
Life Insurance
401K
PTO

Fulltime

Executive Assistant to CFO

We are looking for a proactive Executive Assistant to CFO to provide high-level ...

Location

United States , Matawan

Salary:

60000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience providing administrative support to senior executives, with C-suite exposure preferred
Strong written and verbal communication skills with the ability to represent executive leadership professionally
Fluency in both Spanish and English, including spoken and written communication, is required
Demonstrated ability to manage a high volume of communication accurately and efficiently
Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams
Excellent organizational, time management, and prioritization skills in a fast-moving environment
Sound judgment, strong problem-solving ability, and the confidence to make independent decisions when appropriate
High level of discretion, attention to detail, and commitment to producing accurate work

Job Responsibility

Oversee incoming requests and follow-up items for the CFO, ensuring messages are reviewed, prioritized, and resolved promptly
Compose, refine, and distribute clear and accurate correspondence on behalf of senior leadership with discretion
Monitor urgent matters, track open items, and drive timely completion of deadlines and commitments
Coordinate communication among finance, IT, operations, store teams, and external partners to keep initiatives aligned
Prepare agendas, presentation materials, briefing documents, and other meeting support resources for leadership discussions
Record action items from meetings and follow through with stakeholders to confirm progress and completion
Create and maintain organized systems for email, documents, and ongoing administrative requests
Develop reusable templates and structured processes that improve efficiency and consistency across executive support activities
Maintain secure and well-organized digital records while handling sensitive information appropriately

What we offer

Medical
Dental
Vision
Life Insurance
401K
PTO

Fulltime

Executive Assistant to CFO

A large, private equity-backed organization is seeking a highly polished and str...

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

7+ years of experience supporting C-level executives, preferably within private equity, finance, professional services, or other fast-paced corporate environments
Strong business acumen with the ability to think strategically and operate beyond traditional administrative functions
Exceptional organizational, project management, and multitasking skills
Proven ability to manage competing priorities with urgency and professionalism
Excellent written and verbal communication skills with strong executive presence
High level of discretion, judgment, and emotional intelligence
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
Experience coordinating across executive leadership teams and managing high-touch stakeholder relationships

Job Responsibility

Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities
Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting
Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners
Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism
Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met
Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events
Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency
Handle highly confidential information with discretion and professionalism
Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Executive Assistant to CEO

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree required
7+ years of experience supporting C-level executives in an Executive Assistant, Executive Communications, Strategic Operations, or Chief of Staff-related capacity
Exceptional written communication skills with the ability to draft content in another executive's voice across both formal and informal communications
Strong judgment and decision-making skills with the ability to prioritize competing demands and determine appropriate escalation paths
Meticulous attention to detail with a demonstrated track record of flawless execution and follow-through
High emotional intelligence and executive presence, with experience interacting professionally with Board members, investors, senior executives, and external stakeholders
Flexibility to support executive communications outside traditional business hours and across multiple time zones when necessary
Advanced proficiency with Microsoft 365 and modern AI-assisted productivity tools
Proven ability to handle confidential information with discretion and professionalism

Job Responsibility

Prepare high-quality emails, memos, responses, follow-up communications, and other written materials on behalf of the CEO
Maintain consistency with the CEO’s communication style while tailoring messaging appropriately for a variety of audiences and situations
Monitor commitments, action items, and requests originating from CEO communications. Ensure timely follow-through, track outstanding matters, and maintain visibility into open, pending, and completed items to support efficient executive decision-making
Work closely with executive leadership and members of the CEO’s office to ensure communication-driven priorities are aligned with meetings, calendars, projects, and broader organizational initiatives
Extract key insights and action items from communications and direct them to the appropriate internal stakeholders, including executive leadership, legal, finance, operations, and communications teams, ensuring smooth execution and minimal bottlenecks
Handle highly sensitive business, financial, strategic, and personnel information with the highest level of professionalism, integrity, and confidentiality

Fulltime

Executive Assistant to COO

Our client is a global leader in the life sciences and diagnostics industry, dev...

Location

United States , Hercules

Salary:

50.00 - 60.00 USD / Hour

Tucker Parker Smith Group

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree preferred, or equivalent professional experience
5 years of executive administrative experience supporting C-suite or senior-level executives in a fast-paced, global organization
Advanced proficiency with Microsoft Office 365 including Outlook, Teams, PowerPoint, Excel, and Word
Exceptional organizational, multitasking, and time-management skills with the ability to anticipate needs and adapt quickly to changing priorities
Strong written and verbal communication skills with a polished executive presence
Proven ability to handle highly confidential information with discretion and professionalism

Job Responsibility

Manage the COO’s complex and constantly evolving calendar, prioritizing meetings, resolving scheduling conflicts, and protecting critical focus time
Coordinate domestic and international travel arrangements including flights, accommodations, transportation, itineraries, visas, and expense reconciliation
Prepare agendas, presentations, briefing materials, and follow-up trackers for leadership meetings, operating reviews, and executive forums
Serve as the primary point of contact for the COO’s office, interacting professionally with executives, board members, customers, and external partners
Partner with Finance, HR, and other Executive Assistants to support town halls, headcount planning logistics, site visits, and special projects
Review and prioritize emails and time-sensitive communications while anticipating the needs of the COO throughout the day
Process expense reports and maintain compliance with corporate travel and expense policies
Coordinate cross-functional meetings and ensure action items are tracked through completion

Fulltime

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Executive Assistant to C Level Executive

Job Description

Job Responsibility

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What we offer

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