Executive Assistant Senior

• Organizes and prioritizes, acting independently or with little supervision in handling of incoming and outgoing projects
• Manages all logistical aspects of the office including scheduling, travel arrangements, and maintaining calendars
• Responds to requests for information from leadership team, congregational members, employees, and the general public
• Prepares meeting agendas and distributes to appropriate persons
• Organizes Council Feastday preparations and attendance at fundraising events
• Copies and assembles materials for Board/Council meetings
• Prepares drafts of minutes for Board, Council, Joint Council, and SCH Members meetings
• Prepares Certificates of Action for implementation by the Finance Department
• Processes funding requests from outside organizations
• Composes correspondence including missioning letters, grant recipient letters, and memorandums
• Places, answers, and screens telephone calls
• Receives and provides customer service to visitors
• Conducts research on the Internet for various projects
• Orders office supplies and congregational stationery
• Orders flowers and Mass cards
• Writes checks and reconciles the Generate checking account
• Maintains Generalate Petty Cash
• Processes Christmas card greetings/cards/checks
• Renders computer assistance
• Provides support to other congregational members
• Makes preparations for Jubilee
• Assists with funeral arrangements of Sisters
• Provides secretarial support during Chapter of Elections and Affairs
• Serves as technical supervisor to Database/Research Specialist
• Accesses and obtains information from database
• Opens and maintains files in Executive Secretary's area and in vault

• High school diploma required, college degree preferred, additional experience or education recommended in lieu of college degree
• Highly organized, capable of multi-tasking, detail oriented, able to meet deadlines
• Strong problem-solving skills
• Capable of remaining calm and working well under pressure
• Patience, strong customer service skills
• Project/time management skills
• Good secretarial skills, excellent computer skills including proficiency with Microsoft Office software, good working knowledge of copiers, scanners, and fax machines
• Spanish language skills of reading/writing/speaking are preferred
• Minimum five (5) years of administrative/secretarial experience with executive level leadership teams.

Spanish language skills of reading/writing/speaking are preferred