CrawlJobs Logo

Executive Assistant Senior - Legal Services

christushealth.org Logo

CHRISTUS Health

Location Icon

Location:
United States , Irving

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Executive Assistant Senior is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads. The Executive Assistant Senior handles a wide variety of situations involving the clerical and administrative functions of the executive offices. The Executive Assistant Senior serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.

Job Responsibility:

  • Maintain executive’s calendar, scheduling meetings and appointments as requested
  • Plans, coordinates and participates in administrative and board-level meetings
  • Provides polite, courteous and professional reception and telephone service
  • Reads incoming correspondence
  • Composes correspondence requiring understanding of hospital operations and policies
  • Makes complex travel arrangements for individual executives or groups
  • In the executive’s absence, responds to requests for action or information
  • Provides assistance and training to peers and subordinates on equipment, hospital policies and workplace standards
  • Performs all duties in a manner that protects the confidentiality of patients

Requirements:

  • High School Diploma required
  • 5 years of experience in office and calendar management is required
  • Experience working in supported functions' work processes and environment is preferred
  • Experience coordinating and supporting the Executives’ multiple projects and schedules
  • Experience booking travel arrangements both ahead of time and last minute
  • Certified Administrative Professional (CAP) certification preferred
  • Professional Administrative Certification of Excellence (PACE) is preferred
  • Excellent communication skills and organization skills required

Nice to have:

  • Experience working in supported functions' work processes and environment is preferred
  • Certified Administrative Professional (CAP) certification preferred
  • Professional Administrative Certification of Excellence (PACE) is preferred

Additional Information:

Job Posted:
January 24, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
CHRISTUS Health - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Assistant Senior - Legal Services

Executive Assistant

Executive Assistant maternity cover position supporting a distinguished team of ...
Location
Location
United Kingdom , London
Salary
Salary:
38000.00 - 42000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a professional services environment, ideally within legal, financial, or consultancy sectors
  • Strong organisational skills with the ability to manage multiple priorities in a fast-paced setting
  • Excellent written communication and attention to detail
  • Proficiency in Microsoft Office (Word and Excel essential)
  • Professionalism, discretion, and a strong commitment to confidentiality (including GDPR awareness)
  • A confident and polished manner, with experience of diary management and liaising at senior levels
Job Responsibility
Job Responsibility
  • Manage renewals of Practising Certificates and Professional Indemnity Insurance
  • Oversee the onboarding and departure of tenants and members
  • Coordinate in-house training programmes and ensure compliance with CPD requirements
  • Provide high-level support to the Head of Chambers and members, including diary and travel management
  • Support senior management by scheduling and coordinating internal meetings
  • Assist the Finance Manager with invoicing, expenses, and other finance-related administration
  • Provide day-to-day administrative support across chambers
  • Assist with the coordination of pupillage applications, mini-pupillages, and university outreach events
  • Prepare induction materials and oversee logistics for pupillage-related activities
  • Work with the Marketing Manager to deliver chambers' events and networking functions
What we offer
What we offer
  • Private Medical Insurance
  • Pension scheme membership
  • 22 days holiday + 8 bank holidays
  • Fulltime
Read More
Arrow Right

Senior Marketing Executive

Join a forward-thinking business development and marketing team that is redefini...
Location
Location
United Kingdom , City of London
Salary
Salary:
45000.00 - 50000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in business development or marketing within a professional services environment
  • Legal industry experience is highly advantageous
  • Creative and innovative approach
  • Excellent writing skills and attention to detail
  • Proven ability to communicate effectively with stakeholders at all levels
  • Proficient in MS Office and CRM systems
  • InterAction experience is advantageous
Job Responsibility
Job Responsibility
  • Develop an in-depth understanding of clients and services within the Real Estate division
  • Collaborate with BD Manager to create, implement, and review comprehensive business development and marketing plans
  • Support tactical delivery of integrated campaigns, client targeting activities, and event coordination
  • Monitor and evaluate business development initiatives
  • Create impactful client collateral such as case studies, credentials, and testimonials
  • Engage with new business team to contribute to cross-division bid responses
  • Assist partners and fee earners with client meetings and research
  • Work with Digital Marketing team to generate engaging content for website and social media
  • Maintain CRM system
  • Collaborate with internal teams for e-marketing support
What we offer
What we offer
  • 27 Days Annual Leave + Additional Birthday Off
  • Buy & Sell up to 8 Days Holiday
  • Dental Insurance
  • Firm Bonus
  • Private Medical Coverage
  • Fulltime
Read More
Arrow Right

Deputy Chief Audit Executive and Senior Audit Manager, Germany and Austria

The Deputy Chief Audit Executive / Senior Audit Manager for the Citigroup Global...
Location
Location
Germany , Frankfurt am Main
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Suitable Internal Audit experience, preferably including the German and/or European market and regulatory environment
  • International experience within highly respected, diversified and complex institutions
  • Knowledge of MaRisk and a degree of familiarity with the financial sector regulations
  • Proficient in Risk and Control analysis and audit concepts, governance, the design and operation of risk management and control frameworks in leading international organisations
  • Demonstrable product knowledge with a broad experience of the management of regulatory requirements and associated regulatory interaction
  • Ability to quickly comprehend the full risk implications of complex issues, escalate to the appropriate level and provide advice and pragmatic commercial solutions
  • Strong leadership skills including a track record of identifying and developing world class talent
  • Experience in leading and in influencing direct teams together with resources that sit within the other IA products and function areas
  • Executive presence and expert in building and maintaining strong open relationships with senior stakeholders, effective negotiation skills, strong communication, presentation and relationship management skills being able to exert influence and providing credible challenge in a constructive manner
  • Outstanding performer, open minded, resilient, agile, energetic, self-starter, articulate and empathetic whilst being confident to deliver opinions to bring about positive outcomes
Job Responsibility
Job Responsibility
  • Supports the CAE for the coordination and delivery of high-quality, value-add multiple concurrent risk-based audit plans on time and to specification together with the assurance for the legal vehicles in Germany (CGME & CBNAF) and Austria
  • Ensuring that the delivery of audit reports are complete, insightful, timely, error free and concise
  • Confirms timely delivery of high-quality comprehensive regulatory and internal audit issue validation and where determined appropriate issue validation on other remediation actions
  • Reports to the Management and the Supervisory Board on assurance delivered and provide insights
  • Responsible for assisting with the Governance and Oversight requirements related to Germany and Austria, working with the CAE to maximise the efficiency and effectiveness of IA resources
  • Taking into account emerging and established risks
  • industry best practises and external frameworks
  • legal entity and country-level regulatory requirements and an end-to-end view of the risks and controls that cross business functions, ensuring that the IA activity in Germany and Austria is sufficient and relevant to delivering timely assurance
  • Supports proactive engagement with senior leadership and teams across the Franchise and wider Citi to provide credible challenge and positively influence Citi’s culture, ethical conduct, governance, risk management and control frameworks
  • Develop and maintain strong working relationships with teams both within the Franchise and the IA Banking, International & Client (BIC) team, as well as across IA Product and Functions teams globally
  • Fulltime
Read More
Arrow Right

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...
Location
Location
United Kingdom , London; Glasgow
Salary
Salary:
Not provided
barclays.co.uk Logo
Barclays
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
  • Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
  • Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
  • Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
  • Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
  • Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
  • Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
  • To manage a business function, providing significant input to function wide strategic initiatives
  • Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
  • Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives
Job Responsibility
Job Responsibility
  • To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities
What we offer
What we offer
  • Hybrid working
  • Structured approach to hybrid working with fixed 'anchor' days
  • Supportive and inclusive culture and environment
  • Commitment to flexible working arrangements
  • Opportunity to embrace mobility and explore operations globally
  • Diverse and inclusive workplace
  • Fulltime
Read More
Arrow Right

Executive Assistant

A leading global digital infrastructure investment firm is seeking a new Full-Ti...
Location
Location
United States , New York
Salary
Salary:
90000.00 - 120000.00 USD / Year
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5+ years of Executive Assistant or senior administrative experience
  • Experience in financial services or a corporate professional environment strongly preferred
  • Exposure to legal or compliance teams is a plus
  • Bachelors degree required
  • Extremely detail-oriented and organized
  • Excellent communication, organizational, and multitasking skills
  • Strong proficiency with Microsoft Office Suite
  • Experience with Concur is a plus but not required
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior leaders within Legal and Compliance, including the Chief Compliance Officer
  • Schedule and organize internal and external meetings, conference calls, and logistics
  • Manage complex calendars for multiple senior executives
  • Coordinate travel arrangements and detailed itineraries
  • Prepare, edit, and format documents and presentations
  • Process monthly expense reports
  • Serve as a key liaison between executives and internal teams
What we offer
What we offer
  • Comprehensive benefits (medical/dental/vision/etc. multiple medical plan options)
  • 401(k) with employer match
  • 3 weeks PTO in the first year, increasing to 4 weeks after one year
  • 3 personal days + 6 sick days annually
  • monthly fitness reimbursement
  • pet insurance
  • discretionary bonus eligibility
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for a skilled Executive Assistant to join our U.S.-China Practice...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives in a law firm or detail-oriented services setting
  • Proficiency in both Mandarin Chinese and English, with strong verbal and written communication skills
  • Bachelor's degree or higher in a related field
  • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
  • Exceptional organizational skills with a keen attention to detail and accuracy
  • Ability to manage multiple priorities and adapt to a fast-paced environment
  • Strong client service orientation and the ability to build relationships with diverse stakeholders
  • Typing speed of at least 50 words per minute, coupled with excellent proofreading abilities
Job Responsibility
Job Responsibility
  • Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings
  • Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics
  • Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English
  • Handle administrative tasks such as file organization, billing, and collections with precision and timeliness
  • Maintain attorney calendars, track event registrations, and oversee time entries and firm records
  • Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution
  • Assist with preparing marketing materials and PowerPoint presentations tailored to client needs
  • Provide informal translation services and ensure accurate communication in Mandarin and English
  • Coordinate with other departments to execute assignments and support special projects
  • Offer legal secretarial support and serve as backup for the secretary team when needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Executive Assistant

The Executive Assistant provides high-level administrative and organizational su...
Location
Location
United States , Houston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Marketing (required)
  • Proven experience as an Executive Assistant, ideally within a legal or professional services environment
  • Strong marketing and communication skills, with understanding of branding, digital platforms, and client engagement
  • Highly organized, detail-oriented, and able to multitask in a fast-paced setting
  • Proficient in Microsoft Office Suite and marketing-related software/tools
  • Professional demeanor, discretion, and excellent interpersonal skills
Job Responsibility
Job Responsibility
  • Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials for attorneys and senior staff
  • Prepare, proofread, and edit correspondence, presentations, and legal documents
  • Maintain client files and ensure confidentiality of sensitive information
  • Support billing, invoicing, and time management processes for attorneys
  • Organize firm events, seminars, and networking activities, leveraging marketing expertise
  • Assist with internal and external communications, including newsletters, social media posts, or website updates
  • Liaise between clients, external partners, and firm management to ensure seamless communication
  • Conduct market research and compile reports to support business development and marketing strategies
  • Support the firm’s branding and public relations initiatives in collaboration with marketing staff
  • Manage travel arrangements and expense reporting
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Senior Paralegal

Senior Paralegal position on Airtable's Legal team, providing proactive, realist...
Location
Location
United States , San Francisco; New York; Austin; Remote
Salary
Salary:
141600.00 - 193600.00 USD / Year
airtable.com Logo
Airtable
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Paralegal certificate or equivalent experience
  • 7-10 years of experience in a law firm or in-house legal department
  • In-house experience with a technology company
  • Experience using or commitment to learning Airtable product
  • Broad experience across multiple legal practice areas
  • Comfort with eDiscovery, legal holds, and document management
  • Project management and organizational skills
  • Curiosity about AI and experience experimenting with AI technologies
  • Effective and thoughtful communication skills
  • Collaborative, flexible, resourceful, and solution-oriented
Job Responsibility
Job Responsibility
  • Assist with intake and triage of legal requests
  • Serve as key point of contact for internal teams seeking legal support
  • Manage responses to subpoenas and government inquiries
  • Administer legal holds and coordinate eDiscovery processes
  • Partner with Customer Support to resolve disputes
  • Coordinate customer email campaigns for privacy policy updates
  • Support global sanctions compliance program
  • Build and maintain playbooks, process documentation, templates, and self-service guides
  • Deliver training and create enablement materials
  • Project-manage cross-functional legal initiatives
What we offer
What we offer
  • Benefits
  • Restricted stock units
  • Incentive compensation
  • Fulltime
Read More
Arrow Right