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Figma Logo Figma · Office Administration

Executive Assistant, Sales

United Kingdom, London · Job Posted January 20, 2026
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Job Description

As Executive Assistant to the VP of Sales of Northern Europe and Senior Directors for both Southern EMEA and the DACH regions, you will work closely with the EMEA regional sales leaders and their respective teams. This is a newly created role that is a key value add to our business following the expansion of the sales leadership team. In this role your time will be split supporting the above mentioned leaders on a 50/ 25/ 25 percent basis.

Job Responsibility

  • Assist VP and Senior Directors with calendar management, travel, notes, emails, and broader ad-hock tasks
  • Serve as a partner to the leaders and their leadership teams, with a focus on team cohesion, operations, and planning
  • Act as a delegate for the VP by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to detail and being the gatekeeper to internal policy
  • Find opportunities for process optimization across team and company workflows
  • Prepare and/or build content, presentations, and key documents for the leaders
  • Partner cross-functionally and drive communication with other internal teams to ensure alignment on projects, company milestones, and internal events

Requirements

  • 4+ years of experience in a senior administrative support role
  • Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
  • Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and remotely
  • The ability to shift gears and prioritize based on the volume and urgency of requests, connecting dots, and anticipating needs
  • Dedication to fostering inclusivity and navigating initiatives through an optimistic lens

Nice to have

  • Experience with our product suite
  • Supported teams of 100+ people (bonus points for complex global teams)
  • Previous experience supporting Sales or customer facing teams
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