Executive Assistant - Responsible AI (CoreAI)

• Executive & Calendar Management: Provide strategic calendar and time-management support for a senior executive, making informed decisions based on shifting business priorities and organizational needs
• Manage complex, high-volume calendars and meeting logistics across global stakeholders, including senior leaders and executive offices
• Organizational & Team Support: Support a large, fast-growing organization through headcount management, requisition tracking, onboarding/offboarding, and distribution list management
• Partner closely with HR, Staffing, Finance, Facilities, and peer administrative teams to enable smooth execution of organizational priorities
• Budget, Expenses & Procurement: Manage operating budgets and expense workflows, proactively identifying discrepancies, risks, and near-overages
• Oversee procurement and asset tracking for equipment, new-hire setup, refreshes, and transfers, ensuring policy compliance and accuracy
• Space & Facilities Management: Lead space planning and office logistics, including space allocation, compression planning, and individual or group moves
• Coordinate facilities requests and new-employee office setup to ensure seamless transitions
• Events, Rhythm & Culture: Plan and execute team-level morale events, offsites, and onboarding experiences
• Provide administrative and logistical support for org-wide events, including town halls and leadership meetings, in partnership with cross-functional teams
• Judgment, Confidentiality & Executive Partnership: Handle highly sensitive and confidential information with discretion, integrity, and sound judgment
• Act as a trusted partner to senior leaders, navigating ambiguity, anticipating needs, and removing operational friction

• 7+ years of Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administrative support for executive or senior-level management
• Ability to meet Microsoft, customer and/or government security screening requirements
• Microsoft Cloud Background Check
• Bachelor’s Degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) or equivalent experience
• Demonstrated proficiency with Microsoft tools and internal systems including Outlook, Microsoft Office, Teams, Employee Central, HRInsights, MyExpense, iCIMS, MyOrder, and SharePoint
• Demonstrated experience providing administrative or executive support in a fast-paced, high-visibility environment
• Excellent written and verbal communication skills, with the ability to engage effectively across executive-level stakeholders
• Proven ability to prioritize work, manage multiple workstreams, and operate with urgency and accuracy
• Demonstrated sound judgment, professionalism, and the ability to remain calm and effective in high-pressure situations
• Ability to work confidentially with highly sensitive material and information with discretion

• Bachelor’s Degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) or equivalent experience
• Demonstrated proficiency with Microsoft tools and internal systems including Outlook, Microsoft Office, Teams, Employee Central, HRInsights, MyExpense, iCIMS, MyOrder, and SharePoint
• Demonstrated experience providing administrative or executive support in a fast-paced, high-visibility environment
• Excellent written and verbal communication skills, with the ability to engage effectively across executive-level stakeholders
• Proven ability to prioritize work, manage multiple workstreams, and operate with urgency and accuracy
• Demonstrated sound judgment, professionalism, and the ability to remain calm and effective in high-pressure situations
• Ability to work confidentially with highly sensitive material and information with discretion

Certain roles may be eligible for benefits and other compensation