CrawlJobs Logo
Alfasigma Logo Alfasigma · Office Administration

Executive Assistant Regulatory, Safety and Quality

Italy, Milano · Job Posted January 18, 2026
Apply Position
Job Link Share

Job Description

The Executive Assistant to the Head of Regulatory, Safety & Quality enhances executive effectiveness by providing high-level administrative, organizational, and information management support. The role is critical in ensuring smooth day-to-day operations of the Regulatory, Safety & Quality function, enabling effective communication, efficient planning, and timely execution of priorities in a highly regulated environment.

Job Responsibility

  • Act as the primary point of contact between the Head of Regulatory, Safety & Quality and internal and external stakeholders
  • Manage complex calendars, including scheduling meetings, governance committees, teleconferences, and international travel
  • Screen, prioritize, and route incoming communications (calls, emails, correspondence), ensuring timely and appropriate responses
  • Handle requests and queries with professionalism, discretion, and a strong sense of urgency
  • Prepare, format, and coordinate reports, presentations, briefs, and meeting materials (e.g. leadership meetings, regulatory or quality forums)
  • Support documentation management by developing and maintaining efficient filing and archiving systems in compliance with internal procedures
  • Welcome and assist visitors, auditors, and external partners, both in person and remotely
  • Maintain strict confidentiality of sensitive regulatory, safety, quality, and business information
  • Support project coordination by tracking actions, deadlines, and follow-ups as assigned by the executive
  • Monitor office supplies and support day-to-day administrative needs of the function
  • Contribute to team effectiveness by supporting additional administrative or organizational activities as required

Requirements

  • Proven experience as an Executive Assistant, Senior Executive Assistant, or in a similar administrative role, preferably within a regulated or complex corporate environment
  • Experience supporting senior leadership is required
  • exposure to pharmaceutical, healthcare, or life sciences environments is a plus
  • Full understanding of office management systems and administrative procedures
  • Excellent knowledge of MS Office
  • familiarity with SAP and TNSJ is an advantage
  • Fluency in English (written and spoken)
  • Strong planning, organizational, and time-management skills
  • Ability to manage multiple priorities and work effectively under pressure
  • Excellent verbal and written communication skills
  • High level of discretion, reliability, and attention to detail

Nice to have

  • Exposure to pharmaceutical, healthcare, or life sciences environments
  • Familiarity with SAP and TNSJ
Alfasigma - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant Regulatory, Safety and Quality

8 matching positions

Quality and Safety System Specialist

At Boeing, we innovate and collaborate to make the world a better place. We're c...
Location
Location
Australia , Brisbane
Salary
Salary:
Not provided
boeing.com Logo
Boeing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Tertiary qualifications in engineering, quality, safety, aviation management or a related discipline, or equivalent relevant experience
  • Demonstrated experience in a Quality, Safety, or related role within aerospace, defence, aviation, manufacturing or another complex, regulated environment
  • Experience supporting operational, program or business unit delivery environments
  • Working knowledge of management systems and relevant standards/frameworks, including AS9100/ISO 9001 and applicable SMS regulatory or industry frameworks
  • Experience in assurance, auditing, risk management, investigation, corrective action management and continuous improvement
  • Proven ability to build strong working relationships, influence stakeholders and provide practical support in a delivery-focused environment
  • Strong communication, problem-solving and organisational skills
  • Lead Auditor qualifications and/or experience in aviation, aerospace or defence environments will be highly regarded
  • Applicants must be Australian Citizens to meet defence security requirements
Job Responsibility
Job Responsibility
  • Support the delivery of Quality and Safety services across the Joint Systems business unit in partnership with program and functional leadership
  • Provide day-to-day advice and support to business leaders, program teams and employees on Quality and SMS matters
  • Assist in the implementation, maintenance and continual improvement of the business unit's QMS and SMS
  • Partner with operational and program teams to help integrate Quality and SMS requirements into planning, execution and performance activities
  • Support governance activities across the business unit, including compliance obligations, policies, procedures, standards, approvals and management system controls
  • Participate in assurance activities including internal audits, inspections, reviews and management system health checks, and support readiness for customer, regulatory and certification activities as required
  • Monitor and report performance data, including quality issues, safety occurrences, risks, audit findings, corrective actions, trends and improvement initiatives
  • Support the identification, assessment and management of quality and operational safety risks, and assist in the implementation and sustainment of effective controls
  • Assist with investigations, root cause analysis, corrective and preventive actions, and lessons learned activities
  • Promote a positive Quality and Safety culture through stakeholder engagement, coaching, communication and support for capability development
What we offer
What we offer
  • Flexible working options
  • Study assistance
  • Salary packaging
  • Employee Incentive Program
  • Global opportunities
  • Fulltime
Read More
Arrow Right

Quality and Regulatory Manager

This role is supporting our AmerisourceBergen business, which offers supply chai...
Location
Location
United States , Cincinnati
Salary
Salary:
Not provided
cencora.com Logo
Cencora
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Broad training in fields such as Life Science or related field, business administration, or similar vocations generally obtained through completion of a four-year bachelor’s degree program or equivalent combination of experience and education
  • normally requires a minimum of four (4) years directly related and progressively responsible experience
  • Process-oriented, Continuous Improvement experience such as Lean Six Sigma
  • Good understanding of local, state, and federal laws and regulations. and knowledge of the agencies that regulate the BU location
  • Detailed understanding of all drug distribution practices and procedures
  • Ability to communicate effectively both orally and in writing
  • Effective presentation and training skills
  • Strong interpersonal skills
  • Strong leadership skills
  • Effective negotiation skills
Job Responsibility
Job Responsibility
  • Assuring the business unit (BU) location maintains a robust, effective Quality Management System and security & regulatory compliance effort that aligns with Cencora's policy and procedures, as well as state and federal regulations
  • Ensure compliance with the principles of Good Distribution Practices (GDP)
  • Facilitate knowledge transfer throughout the operation to help build a Quality and Regulatory Compliance Culture
  • Responsible for the maintenance, execution, and monitoring of the BU Location’s Quality Management System (QMS), Good Distribution Practices (GDP), and compliance with all local state (BOP, DOH, etc.), and federal regulations (DEA, EPA, FDA, OSHA, etc.) as well as all corporate policies and procedures
  • Monitors, verifies, and maintains all BU location local, state, and federal licensure and registrations as required
  • Acts as primary liaison between BU location and all local, state, and federal regulatory agencies
  • Manages and/or assists with all inspections, investigations, and information requests
  • Conducts required Quality, Health & Safety, Security and Regulatory Assessments
  • Promotes a culture of Quality across the BU location
  • Responsible for collaborating with BU location on implementation of annual Quality Objectives and Key Business Drivers established for DC operations
What we offer
What we offer
  • Medical
  • dental
  • vision care
  • comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness
  • support for working families which may include backup dependent care
  • adoption assistance
  • infertility coverage
  • family building support
  • behavioral health solutions
  • paid parental leave
  • Fulltime
Read More
Arrow Right

Director, HSEQ (Health, Safety, Environment and Quality)

The HSEQ Director is responsible for maintaining, governing, improving, and assu...
Location
Location
United States , Miami
Salary
Salary:
Not provided
subseaglobalsolutions.com Logo
Subsea Global Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Exceptional written, verbal, and presentation communication skills
  • Strong leadership, coaching, and influencing abilities
  • Strong analytical, organizational, and problem-solving skills
  • Ability to work effectively with all levels of the organization
  • Ability to make sound decisions in high-pressure environments
  • Strong understanding of management systems and organizational governance
  • Proficiency with Microsoft Office, Power BI, Salesforce, and related business software
  • Ability to travel internationally up to 50% of working time
  • Valid driver's license, passport, and ability to obtain required security credentials and port access authorizations
  • Minimum ten (10) years of progressively responsible commercial diving leadership experience and/or equivalent HSE leadership experience in high-risk industries
Job Responsibility
Job Responsibility
  • Maintain and improve SGS's global safety management system
  • Continually demonstrate and reinforce Subsea Global Culture and core values
  • Provide oversight of diving operations and shut down a job if necessary due to critical safety risks
  • Maintain and improve corporate HSEQ policies, standards, procedures, manuals, forms, and supporting documentation
  • Advocate for safety
  • Provide independent HSEQ guidance and mentorship to Executive Leadership, regional leadership, operational and field personnel
  • Build and lead a global HSEQ team
  • Define and drive annual HSEQ objectives, priorities, and performance targets
  • Create and manage annual corporate HSEQ budget and spending
  • Ensure regions are budgeting/spending adequately on safety-related costs
  • Fulltime
Read More
Arrow Right

Assistant Manager - Fire and Life Safety

Assists in the management of all engineering/maintenance operations, including m...
Location
Location
India , Mumbai
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED
  • 2 years experience in the engineering and maintenance or related professional area
  • technical training in HVAC-R/electrical/plumbing. OR 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major
  • no experience required.
Job Responsibility
Job Responsibility
  • Assists with managing the physical plant including equipment, refrigeration, HVAC, plumbing, water treatment and electrical systems
  • Assists with ensuring regulatory compliance to facility regulations and safety standards
  • Assists with managing and controlling heat, light and power and recommends current best methods for energy conservation and economical facility operations
  • Assists with the development of specifications and requirements for service contracts and administers such contracts to support building needs
  • Distributes preventive maintenance and repair work orders and monitors timeliness and quality of completion
  • Assists with the oversight of the maintenance of grounds, guestrooms, public space, restaurants, property vehicles and recreational facilities
  • Assists with the development of a long term plan for preventative maintenance and asset protection and overseeing execution of plan
  • Assists with the development of project plans in accordance with renovation or new construction needs
  • Coordinates with contractors for bids and construction to ensure timely completion of projects within budgetary guidelines
  • Builds positive relationships with external customers such as city building/zoning department, fire prevention bureau and vendors
  • Fulltime
Read More
Arrow Right

Asstmgr-engineering-(fire and safety)

Assists in the management of all engineering/maintenance operations, including m...
Location
Location
India
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED
  • 2 years experience in the engineering and maintenance or related professional area
  • technical training in HVAC-R/electrical/plumbing
  • OR 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major
  • no experience required
Job Responsibility
Job Responsibility
  • Assists in the management of all engineering/maintenance operations, including maintaining the building, grounds and physical plant with particular attention towards safety, security and asset protection
  • Assists with managing the budget, capital expenditure projects, preventative maintenance and energy conservation
  • Responsible for maintaining regulatory requirements
  • Assists with leading the emergency response team for all facility issues
  • Assists with managing the physical plant including equipment, refrigeration, HVAC, plumbing, water treatment and electrical systems
  • Assists with ensuring regulatory compliance to facility regulations and safety standards
  • Assists with managing and controlling heat, light and power and recommends current best methods for energy conservation and economical facility operations
  • Assists with the development of specifications and requirements for service contracts and administers such contracts to support building needs
  • Distributes preventive maintenance and repair work orders and monitors timeliness and quality of completion
  • Assists with the oversight of the maintenance of grounds, guestrooms, public space, restaurants, property vehicles and recreational facilities
  • Fulltime
Read More
Arrow Right

Health and Safety Coordinator

Are you looking for a role in Health and Safety where you can contribute to a te...
Location
Location
Canada , Edmonton
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
July 24, 2026
Flip Icon
Requirements
Requirements
  • Exceptional organizational skills and superior verbal and written communication abilities
  • Certification as an Active NCSO (National Construction Safety Officer) or Health and Safety Administrator designation
  • Holding a COR (Certificate of Recognition) Auditor License
  • A minimum of five (5) years of progressive experience in a leadership capacity within the domains of quality assurance and/or HSE (Health, Safety, and Environment)
  • A technical degree or equivalent expertise acquired through practical skills and experience
  • Proficiency in quality control protocols within a manufacturing or workshop setting, adhering to Canadian Occupational Health and Safety legislation
  • Excellent proficiency in written English communication
  • A strong dedication to customer satisfaction
Job Responsibility
Job Responsibility
  • Provide overarching direction and mentorship to Managers, Foremen, and Lead Hands concerning all aspects of HSE
  • Champion quality and HSE excellence, driving performance enhancements across the entire organization
  • Collaborate with the Corporate HSE Manager to administer our client's training programs for quality and safety, ensuring compliance with legal mandates and relevant site standards
  • Ensure adherence to national and global regulatory standards and laws as required
  • Maintain all documentation and controls associated with the Health and Safety Management System
  • Oversee the upkeep of all corporate registrations, certifications, and achievements, while also monitoring and ensuring compliance with all customer HSE qualification requirements (e.g., COR Certifications, ISNetworld, Avetta, ComplyWorks)
  • Serve as the key liaison with all regulatory and governing bodies concerning the company’s registrations and certifications
  • Assist the Corporate HSE Manager in overseeing the Substance Abuse Prevention Program (Drug & Alcohol Program)
  • Manage the reporting of WCB (Workers’ Compensation Board) case incidents
  • Track performance by collecting pertinent data and generating statistical reports aligned with company policy
What we offer
What we offer
  • Pension Options
  • Vacation
  • Growth Opportunities
  • Updated Benefits Package
  • Mentorship
  • Fulltime
Read More
Arrow Right

Government And Regulatory Affairs Associate

Location
Location
United States , Multiple cities; New York, New York; Indianapolis, IN; Chicago, IL
Salary
Salary:
Not provided
https://www.edp.com Logo
EDP
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Political Science, Energy/Environmental Policy/Law, Journalism/Communications, or a comparable field
  • 3+ years of related professional experience
  • Proficient knowledge of Microsoft Office software and other online tools
  • Competency in analytical problem solving
  • strong communication skills
  • Travel: 25%
  • Problem-solving ability in a fast-paced environment
  • Excellent written and oral communication and presentation skills
  • Ability to be self-motivated and to perform duties independently
  • Ability to prioritize activities based on timing and impact so the focus is on the important
Job Responsibility
Job Responsibility
  • Represent EDPR DG in engaging with external consultants, public relations firms, lobbyists, trade associations, allied stakeholders, and others in building support for the company's positions with elected and appointed officials, and other policy advocates and opinion leaders in the clean energy and climate advocacy community
  • Ensure EDPR DG and any lobbyists or consultants engaged by the company are in full and legal compliance with all requirements in the states for which the employee is responsible
  • Conduct research and analysis on markets, technologies, and policies to assist EDPR's distributed generation strategy with respect to entering new geographic markets and new technology markets, and with respect to shaping and advocating for new policy initiatives
  • Offer pro-active and innovative ideas that advance EDPR DG's interests and increase public and policymaker support for EDPR projects
  • Engage directly with utility staff to support the interconnection and value of EDPR assets in development or operations
  • Prepare and present communications to key personnel, including executive leadership, outlining the implications of the market and policy analysis you've prepared
  • Work closely with internal stakeholders to manage and channel information and analysis to those for whom it is of strategic or tactical value
  • In addition to supporting EDPR's distributed solar and battery energy storage efforts, provide assistance to EDPR's other business lines when necessary, including utility scale renewable generation and energy storage
  • Additional duties as required
  • Fulltime
Read More
Arrow Right

Executive Assistant to Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
hermitageclinic.ie Logo
Blackrock Health Hermitage Clinic
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least three years’ experience in a similar role
  • High level of administrative competency with a good knowledge of the hospitals and its structure
  • Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
  • Possess strong knowledge, awareness and expertise of administration including workflow processes.
  • Proficient in preparing Visual presentations
  • Proficient in Data Extraction for analysis and power point presentations
  • Relationship management
  • Written /numerical/analytical skills
  • Accuracy/attention to detail
  • IT Skills
Job Responsibility
Job Responsibility
  • Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
  • Ensure all correspondences are transcribed and proofread in an accurate and timely manner
  • Take and prepare minutes as required at meetings as requested by the COO
  • Undertake typing, word processing of correspondence, documents, forms agendas and reports
  • Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
  • Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the COO
  • Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
  • Deal with confidential sensitive/contentious information with colleagues and service users.
  • Organise and plan events as necessary and provide supporting information material as required.
  • Keep the COO fully appraised and aware of all daily events requiring attention or awareness
What we offer
What we offer
  • Competitive salary
  • Pension
  • Discounted café
  • Sports and Social club
  • Employee Assistance Programme
  • Discounted onsite pharmacy
  • Fulltime
Read More
Arrow Right