Executive Assistant, Recruiting Job at Solomon Page (New York)

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...

Location

United States , Phoenix

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

3+ years of executive assistant experience
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Excellent verbal and written communication skills
Strong critical thinking, problem-solving, and decision-making skills
Proactive and self-directed
Proficient in various software programs including
Excel, Word, PowerPoint, Google Sheets, Google Docs
Flexible team player willing to do what it takes to get the job done
adaptable and enjoys a challenge
Discretion and confidentiality

Job Responsibility

Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Monitoring CEO’s email to ensure no items requiring follow-up are missed
Support COO and other senior leaders as needed
Managing Leadership Team meeting schedules and notes
Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
Managing our recruiting candidate tracking software system
Managing our company Learning Management System
Overseeing company OKR (objective and key result) process
Assisting with office management
Onboarding new employees in conjunction with COO and team leaders

Assistant Executive Director

Location

United States , Great Neck

Salary:

118000.00 - 141600.00 USD / Year

Atria Senior Living

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality
or equivalent combination of education or experience
Demonstrated success in operating or maintaining a quality, customer service workforce
Experience in recruiting and training others
Licensed as an administrator for assisted living in states requiring such license
Basic knowledge of computer systems, particularly Microsoft Excel and Word
Position requires driving responsibilities (may use Company provided vehicle and/or personal vehicle)
Must possess valid driver’s license
Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards

Job Responsibility

Is active in local community activities
Establishes networks and resources for resident referrals
Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
Able to work in various positions at community and fill in as needed
Provide support for department heads in all disciplines as needed
Builds a high performing team and keeps morale high
Assists the Executive Director with all aspects of operations
Recruits and trains team members as assigned
Assists in supervision or may have direct supervisory responsibilities for some team members
Maintains high customer satisfaction and ensures a quality-oriented workforce

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Executive Recruiting Coordinator

The Executive Recruiting Coordinator & Executive Assistant provides high-level a...

Location

United States , Columbus

Salary:

26.80 - 34.10 USD / Hour

Bath and Body Works

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience as an executive administrator or an executive assistant or as part of a corporate executive recruiting team
experience supporting senior executives strongly preferred
Meticulous attention to detail and follow-through with a high degree of accuracy
Demonstrated professionalism, discretion, and sensitivity in handling confidential and privileged information
Thoughtful, resourceful problem solver and collaborative team player
Strong written and verbal communication skills with the ability to interact confidently with senior executives
Proven ability to take ownership of assignments and complete independently with minimal direction
Proficiency with recruiting technology (ATS, CRM) and Microsoft Office Suite
experience with executive-level scheduling tools a plus
Client first mindset with excellent organizational skills

Job Responsibility

Lead and coordinate complex executive interviews, including calendar management and scheduling, arranging travel itineraries, relocation tours, reimbursement processing, and securing meeting space
Communicate professionally with C-level executives, search partners, and support teams
Prepare, edit, and improve client-facing deliverables such as resumes, status reports, and feedback forms
Partner with executive recruiters to enhance, streamline, and manage the executive recruiting process with an eye toward continuous improvement
Manage confidential candidate information and ensure compliance with all recruiting requirements and documentation standards
Track, document, and maintain applicant records and engagement status across multiple technology platforms
Partner with internal stakeholders to ensure a seamless onboarding process for new executive hires, including paperwork, background checks, and other pre-employment requirements
Provide proactive, high-level administrative support to the VP of Talent Management & Talent Acquisition, including heavy calendar management, meeting prioritization, and strategic scheduling
Coordinate meeting logistics, prepare agendas, gather materials, and support follow-up actions across a wide range of initiatives
Manage travel arrangements and itineraries for the VP, including air and ground transportation, accommodations, expense reports, and itinerary documentation

What we offer

Robust medical, pharmacy, dental and vision coverage
access to onsite wellness center and pharmacy
401k with company match
Associate Stock Purchase with discount
No-cost mental health and wellbeing support through Employee Assistance Program (EAP)
paid time off
paid parental leave
access to family and lifestyle programs including a family building benefit, childcare discounts, and home, auto and pet insurance
Tuition reimbursement and scholarship opportunities for post-secondary education programs
40% merchandise discount and gratis

Talent Acquisition Executive

We are looking for Self motivated and talented candidate to assist our HR Depart...

Location

Salary:

Not provided

Rudra Innovative Software Pvt Ltd

Expiration Date

Until further notice

Requirements

6 months to 2 Years of experience
Computer proficiency
Excellent communication and creativity skills
Familiarity with recruiting tools and software
Basic knowledge of Recruiting techniques
Bachelor’s or Master’s degree in Human Resources

Job Responsibility

Screening CVs of IT profiles
Sourcing candidates through various portals like Naukri, Indeed and LinkedIn etc
Creating and Posting Jobs for different Profiles on portals
Conducting initial phone screening
Scheduling Onsite and Video Conference Interviews
Communicate with candidates promptly and assist them when they come in for interviews
Use recruiting software to keep track of open roles
Assisting recruitment team in Hiring Process
Run background checks on potential Hires
Building good relations with candidates & maintaining end-to-end follow-ups of candidates

What we offer

Superb career growth opportunities, great compensation, and benefits
Flexible work timings & 5 days working
Cashless Health Insurance with sum assured of 3 Lakh
We believe in celebrating every occasion whether big or small with everyone that keeps the spirit of togetherness alive

Recruiting Coordinator

The Recruiting Coordinator (Contract) will be the engine that makes the candidat...

Location

United States , San Francisco

Salary:

35.00 - 45.00 USD / Hour

Crusoe

Expiration Date

Until further notice

Requirements

3+ years of experience as a recruiting coordinator, executive assistant, or similar role supporting senior or executive-level hiring
Exceptional communication skills — polished, professional, and approachable across all interactions
Proven ability to manage confidential information with discretion and sound judgment
Strong organizational and time management skills, with the ability to prioritize in a dynamic environment
A collaborative, proactive mindset and the ability to build strong relationships with recruiters, leaders, and executive assistants
Keen attention to detail and a genuine commitment to delivering a premium, white-glove candidate experience

Job Responsibility

Coordinate and manage complex, multi-stakeholder interview scheduling for executive-level candidates
Partner closely with executive assistants and senior leaders to align on priorities and ensure seamless coordination
Ensures job descriptions are current, compliant, and maintained
partners with Managers to write/edit job descriptions as needed
Helps maintain relationships with outside recruiting partners and vendors such as colleges/universities, employment agencies, external recruiters, websites, etc.
Maintain data accuracy and compliance within the Applicant Tracking System (ATS) and other recruiting tools
Identify and drive process improvements to enhance efficiency and elevate the executive candidate experience

Fulltime

Executive Sourcer

As an Executive Sourcer, you will own the research and engagement strategy for U...

Location

United States , New York; San Francisco

Salary:

131000.00 - 145500.00 USD / Year

Uber

Expiration Date

Until further notice

Requirements

Minimum of 6-10 years of executive research, sourcing and/or recruiting experience

Job Responsibility

Work with the Executive Recruiters & Executive Recruiting Managers to help drive the search execution process from start to finish
Execute end to end research and candidate development
Conduct preliminary phone screens to qualify and assess sourced candidates on basic KPIs
Assist with capturing candidate notes in database, and preparing assessments
Create job specifications, scorecards and other supporting documentation, in collaboration with the recruiter
Keep track of all aspects of a search and report findings upon closing to continue to grow and update database
Bring efficiency to all searches and apply process where needed, ensuring highest quality every step of the way
Lend subject matter expertise related to market mapping to help elevate search results particularly related to current projects and themes
Develop and oversee processes for data collection while capturing all critical information in our database
Maintain, improve and regularly update our database with new additions to create a databank of technology, competitor and peer clients/ talent

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
All full-time employees are eligible to participate in a 401(k) plan
Eligible for various benefits

Fulltime

Senior Team Assistant

Senior Team Assistant role for a Global client based in Birmingham city centre o...

Location

United Kingdom , Birmingham

Salary:

33000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Keen interest in financial accounting and budgets
Excellent organisation
Able to prioritise tasks, meeting tight deadlines
Understanding of basic accounts
Excellent written and verbal communication skills
Experienced user of MS Office: Word, Excel, Teams and Outlook
Strong team player but also keen ability to work independently

Job Responsibility

Support the Head of Finance and wider Finance Team
Assisting in the preparation of Client Finance related papers
Support team projects
Support with departments recruitment, and onboarding
Providing financial and performance analysis
Report writing, preparing presentations and organising and facilitating meetings
Email and diary management, booking travel, and expenses
Support with budget management and awareness of department budget

What we offer

Pension
Private medical insurance
25 days holiday plus bank holidays

Fulltime

Office Executive

As an Office Executive, you will play a key role in ensuring the efficient runni...

Location

United Kingdom , Slough

Salary:

Not provided

Ambience Care Ltd

Expiration Date

Until further notice

Requirements

Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and support management effectively
Previous experience in office administration or executive roles (preferred)

Job Responsibility

Assisting the manager in overseeing branch operations and staff coordination
Handling administrative tasks, including scheduling and correspondence
Managing recruitment compliance and documentation processes
Liaising with candidates and clients for smooth service delivery
Supporting reporting, payroll processing, and office management tasks
Ensuring office efficiency and resolving minor operational issues

What we offer

Be part of a growing company with career development opportunities
Gain hands-on experience in branch management and recruitment operations
Supportive team environment with training provided

Select Country

Executive Assistant, Recruiting

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?