Executive Assistant, Recruiting Job at Solomon Page (New York)

Assistant Executive Director

Location

United States , Sacramento

Salary:

101000.00 - 116150.00 USD / Year

Atria Senior Living

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality
or equivalent combination of education or experience
Demonstrated success in operating or maintaining a quality, customer service workforce
Experience in recruiting and training others
Licensed as an administrator for assisted living in states requiring such license
Basic knowledge of computer systems, particularly Microsoft Excel and Word
Position requires driving responsibilities (may use Company provided vehicle and/or personal vehicle)
Must possess valid driver’s license
Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards

Job Responsibility

Is active in local community activities. Establishes networks and resources for resident referrals
Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
Able to work in various positions at community and fill in as needed
Provide support for department heads in all disciplines as needed
Builds a high performing team and keeps morale high
Assists the Executive Director with all aspects of operations
Recruits and trains team members as assigned
Assists in supervision or may have direct supervisory responsibilities for some team members
Maintains high customer satisfaction and ensures a quality-oriented workforce
May drive company vehicle from community to social and other various destinations (only if required by community)

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Executive Assistant

A leading global advisory firm is seeking an Executive Assistant to support seve...

Location

United States , San Francisco

Salary:

100000.00 - 125000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 5+ years of experience supporting senior leaders with a strong performance record
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
High comfort level with technology, including emerging tools and AI
Proven ability to manage demanding calendars and complex travel
Experience handling confidential information with discretion
Strong attention to detail and ability to manage multiple priorities under tight deadlines
Team-oriented mindset with the ability to collaborate across groups
Resourceful, organized, and proactive self-starter with excellent problem-solving skills
Outstanding written and verbal communication abilities
Ability to follow established processes and governance requirements

Job Responsibility

Manage a high volume of meeting requests, including frequent last-minute calendar adjustments
Respond promptly to a large volume of emails and internal requests
Coordinate domestic and international travel, including air, hotel, and ground transportation
Prepare conference rooms for onsite client meetings, including A/V setup, guest reception, and catering
Plan team events, client dinners, holiday gatherings, and other internal/external functions
Support event logistics for major industry conferences, including the annual healthcare conference
Prepare and submit monthly expense reports using the firm's expense management system
Provide backup coverage for other Assistants during absences
Attend strategic meetings, take notes, and translate key insights into executive-ready presentation materials
Support recruiting coordination, including scheduling interviews and communicating with candidates

Fulltime

Executive Assistant

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administrati...

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience as an Executive Assistant or comparable position
Superior written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in office productivity tools, with aptitude to learn new software and systems
Flexible and adaptable team player
Ability to observe strict confidentiality in all aspects of services provided
Ability to anticipate needs, resourcefulness and responsiveness are essential
HS Diploma/GED

Job Responsibility

Support the Medical Director
Plan and manage workflow to achieve clinical and administrative priorities
Independently manage projects as assigned
Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC
Manage calendar & events for the Medical Director
and Head, Division of Surgery, and Director, Breast Program
Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda

Fulltime

Executive Assistant

The Copilot organization owns the product experience layer of AI at Microsoft—br...

Location

United States , Mountain View

Salary:

33.89 - 67.16 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Job Responsibility

Strategic calendar and meeting management — manage a complex and evolving calendar across multiple time zones for one primary
support the preparation of agendas, briefing materials, and meeting logistics to maximize decision‑making time
Operational excellence and continuous improvement — Work with wider EA team to run day‑to‑day operational tasks and processes on site at the office, identify gaps, propose scalable solutions, and leverage productivity and AI tools to increase efficiency
Onboarding support — Partner with Talent Acquisition and hiring managers on recruitment, onboarding, and offboarding
manage equipment provisioning, security groups, and new‑hire setup
Expense management — Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking while ensuring policy compliance
Event and travel coordination — Plan and execute internal and external events including off‑sites and seminars
arrange complex domestic and international travel, visas, and detailed itineraries. Some travel is required for internal organization events
Cross‑functional communication and stakeholder management — Build strong relationships across the organization and represent leaders with discretion and executive maturity
Community and mentorship — Share best practices and contribute to the growth of the Business Support discipline

Fulltime

Assistant Executive Director

Location

United States , Plano

Salary:

98000.00 - 112700.00 USD / Year

Atria Senior Living

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality
or equivalent combination of education or experience
Demonstrated success in operating or maintaining a quality, customer service workforce
Experience in recruiting and training others
Licensed as an administrator for assisted living in states requiring such license
Basic knowledge of computer systems, particularly Microsoft Excel and Word
Must possess valid driver's license
Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards

Job Responsibility

Is active in local community activities
Establishes networks and resources for resident referrals
Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
Able to work in various positions at community and fill in as needed
Provide support for department heads in all disciplines as needed
Builds a high performing team and keeps morale high
Assists the Executive Director with all aspects of operations
Recruits and trains team members as assigned
Assists in supervision or may have direct supervisory responsibilities for some team members
Maintains high customer satisfaction and ensures a quality-oriented workforce

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Executive Assistant

We are looking for an experienced and adaptable Executive Assistant to support d...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree and at least 3 years of experience in an executive assistant, office coordination, or similar administrative support role
Background in consulting, a creative agency, hospitality, or another fast-paced client-facing environment
Strong written and verbal communication skills with the ability to interact effectively with executives, colleagues, candidates, and visitors
Demonstrated ability to manage calendars, scheduling, and multiple competing priorities with strong attention to detail
Resourceful problem-solving skills and sound judgment when handling changing needs or unexpected challenges
Proficiency with Microsoft Office and confidence in learning and using workplace technology tools
Comfortable working in an evolving environment that requires flexibility, initiative, and the ability to shift direction quickly
Ability to lift and move items weighing up to 30–50 pounds as needed for office and event support

Job Responsibility

Oversee the day-to-day flow of the office, ensuring workspaces, reception areas, and shared spaces remain organized, functional, and well maintained throughout the day
Coordinate meeting arrangements by managing room availability, preparing materials, arranging catering, and handling setup and cleanup requirements
Maintain executive and conference room calendars, schedule appointments and meetings, and quickly address conflicts or last-minute changes
Arrange domestic and international travel plans, and complete expense reporting and timesheet administration with accuracy and timeliness
Support onboarding activities for new team members by helping organize orientation logistics and office readiness
Partner with internal teams to schedule candidate interviews, manage recruiting logistics, and assist with training sessions, team events, and employee engagement activities
Work with external service providers and vendors for office services such as equipment, cleaning, mail, and other operational support needs
Prepare and distribute weekly office updates to keep employees informed about upcoming meetings, visitors, and team activities

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Executive Assistant

We are looking for an experienced Executive Assistant to support human resources...

Location

United States , Norfolk

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an executive assistant, administrative support, or HR support role
Background supporting senior leaders, preferably within higher education or a similarly complex organization
Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experience using business and HR-related systems such as Workday, PeopleSoft, ADP, Concur, CRM platforms, or timekeeping tools
Excellent organizational skills with a strong attention to accuracy and detail
Clear written and verbal communication skills with the ability to interact professionally across teams
Proven ability to handle sensitive and confidential information with sound judgment
Comfortable managing calendars, correspondence, meetings, and multiple priorities in a deadline-driven environment

Job Responsibility

Provide high-level administrative assistance to HR leaders by overseeing schedules, arranging meetings, coordinating travel, and preparing expense documentation
Maintain and organize confidential employee records and personnel documentation in alignment with university standards and compliance expectations
Monitor project milestones and follow up on deadlines to help keep human resources initiatives moving forward on time
Support the planning and execution of departmental programs such as new employee orientation sessions, staff training events, and recruiting activities
Prepare correspondence, meeting materials, and presentations to support daily executive and departmental needs
Coordinate virtual and in-person meetings, including conference logistics, agenda preparation, and follow-up communication
Track time-sensitive administrative tasks and serve as a dependable point of coordination across HR-related functions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Assistant Executive Steward

Supervises the daily kitchen utility operations and staff. Responsible for dish ...

Location

United States

Salary:

26.54 - 31.25 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years experience in the procurement, food and beverage, culinary, or related professional area
2-year degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
2 years experience in the procurement, food and beverage, culinary, or related professional area.

Job Responsibility

Supervises the daily kitchen utility operations and staff
Responsible for dish room operations, night cleaning, back dock cleaning and maintenance, banquet plating and food running
Supervises kitchen employees not actively engaged in cooking (e.g., dishwashers, kitchen helpers, etc.)
Strives to continually improve guest and employee satisfaction while maintaining the operating budget
Orders necessary supplies and verifies workers have supplies, equipment, tools, and uniforms necessary to do their jobs
Schedules events, programs, and activities, as well as the work of others
Monitors the inflow of ordered materials and the maintenance of current materials
Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner
Supervises dishroom shift operations
Performs all duties of utility employees as necessary

What we offer

Relocation Assistance Available

Fulltime

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