Executive Assistant & Project Manager

• Managing multiple calendars, arranging travel, and managing expenses, meeting preparation and organization, preparing reports and presentations, planning offsites, handling information requests, and managing group communications and internal and external events
• Maintain up-to-date awareness of the executive's obligations to proactively assist and/or anticipate needs
• able to provide support to leaders before they realize they need it
• and expand the reach of the leadership team
• Prioritize conflicting needs, handle matters expeditiously, proactively and confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures
• Act as a proxy for the CMO and leadership team in certain situations and decisions not needing their full review
• ensure confidence and trust so that you can learn and act in this manner
• Manage a variety of special projects, as directed by the leadership team, across departments
• Provide analysis on various metrics, and insight into the workings of various projects and departments, to evaluate the efficacy of certain programs
• Develop and maintain productive and professional working relationships with executive level staff, as well as clients and partners
• Exercise strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate
• Comfortable behind the stage, supporting the person in the spotlight
• thrives on helping others be their best selves and anticipating their needs before they are spoken
• Triage problems to reduce distractions and allow the leadership team to focus on what's most important to the company while also bringing pertinent issues to their leader's attention in an organized, succinct manner
• Schedule meetings for the CMO and other Marketing Team leaders using knowledge and understanding of the key business priorities of the Marketing Team and leaders at BL
• Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective
• Demonstrate comprehensive knowledge of the department's overall function
• Lead strategic initiatives as directed by the CMO
• own the effort and bring the right teams together to analyze, design and implement change or recommendations
• Provide a broad variety of administrative tasks including, but not limited to, organizing travel arrangements, preparing and processing expense reports, preparing itineraries and agendas
• and compiling documents and presentations for meetings
• Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support
• Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance
• Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed
• Partner with the executive assistant team and others to provide help with meetings and events, as needed.

• 10+ years of experience as an executive assistant or equivalent role supporting senior executives with project management experience
• Bachelor's degree or equivalent experience
• Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
• Proficiency in expense reporting systems, preferably Concur
• Excellent communication skills
• Proven success in managing multiple schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
• Ability to understand the big picture and be pro-active to prevent problems/conflict
• Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner
• Exceptional organization skills
• Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate
• Ability to solve problems and initiate logical solutions
• Ability to multitask and manage multiple projects in a fast-paced environment
• Build and facilitate strong professional relationships with team members and executive management
• Ability to communicate effectively in one-on-one and group situations- both written and verbally
• Requires a high level of confidentiality
• Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations
• Effective travel logistic planning skills
• We offer a hybrid work schedule, requiring three days a week in-office, with options to work from our Woodland Hills, CA, Pleasanton, CA, or NYC, NY locations.

Experience working in a SaaS company that has experienced rapid growth and/or change management.

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans