Executive Assistant & Project Coordinator Job at Robert Half (Somerville)

Executive Assistant / Project Coordinator

Our client, a leading global organization in the professional services sector, i...

Location

Canada , Calgary

Salary:

70000.00 - 80000.00 CAD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

Advanced proficiency in MS Office applications, specifically Word, Excel, PowerPoint, and Outlook
Strong organizational skills with the ability to manage and prioritize multiple tasks simultaneously
Exceptional written and verbal communication skills, with a focus on professional correspondence and editing
Proficiency in using CRM systems (e.g., Salesforce) and project management tools
Strong customer service orientation to support both internal team members and external clients
Ability to solve complex problems by gleaning meaning from available data and applying personal wisdom
Interpersonal agility to relate well to diverse groups of people and build solid professional relationships
A 'can-do' attitude with the self-motivation to work effectively without direct supervision
High degree of professional integrity and the ability to keep confidences
5-10 years of experience in an Administrative or Project Management role, ideally within a Professional Services organization

Job Responsibility

Manage all administrative aspects of business engagements, serving as the knowledgeable focal point for project activity and communication
Prepare and format high-quality written materials, including proposals, position specifications, status reports, and appraisals
Organize and collect data for complex reports, ensuring accurate proofing, binding, and timely delivery
Handle sensitive and confidential information with extreme discretion when communicating with external partners and clients
Maintain and update proprietary databases and CRM platforms like Salesforce with a high emphasis on information quality and data integrity
Open and track business opportunities, ensuring all development activities are documented and reported accurately to senior consultants
Coordinate complex scheduling and travel arrangements, including international travel profiles and multi-party video conferences
Manage the full accounting lifecycle of a project, including opening and closing assignments, accurate coding, and fee allocation
Process client billing, manage invoices, and monitor accounts receivables to assist in timely collections
Submit detailed expense reports for consultants and process reimbursements for external candidates

What we offer

Competitive annual salary range of $70,000 - $80,000
Opportunity to work in a prestigious Calgary Downtown location
Growth-oriented environment with exceptional training and development opportunities
Exposure to a global organizational consulting landscape and high-level business strategy
A diverse and flexible work environment where excellence is recognized and rewarded
The chance to play an integral role in the success of a world-renowned professional services firm
Support from a global leader in talent solutions through Randstad Professional

Fulltime

Executive Business Assistant & Project Coordinator

This role provides high-level executive support to the Country Manager and plays...

Location

Netherlands , Amersfoort

Salary:

Not provided

GSK

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent work experience
Minimum 3 years' experience supporting senior leaders, teams, or projects
Strong organisational skills and proven ability to manage competing priorities
Excellent written and verbal communication skills in Dutch and English
Confident user of Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
Demonstrated digital fluency, with the ability to embrace digital and AI-enabled tools to increase personal productivity, work efficiency, and collaboration across teams
Able to work on-site in the Netherlands with a hybrid working pattern as agreed with the hiring manager

Job Responsibility

Executive Business Support: Provide direct executive support to the Country Manager
Act as Secretary for key governance and business management bodies
Lead agenda planning, preparation of meeting materials, tracking of decisions and actions
Support the Country Manager in the annual sign-off process of the Transfer of Value (TOV) Transparency declarations
Manage daily office and administrative requests
Support onboarding and practical needs for team members
Create, maintain and manage annual Purchase Orders
Coordinate logistics for internal meetings and events
Third Party Risk Management: Act as the designated Risk Owner at RMCB level for the 'Third Party Engagement' risk
Maintain continuous oversight of third-party engagements

What we offer

Competitive base salary
Annual bonus based on company performance
Flexible working options available for most roles
Learning and career development
Access to healthcare & wellbeing programmes
Employee recognition programmes

Fulltime

New

Executive Assistant and Project Coordinator

Looking for a high-impact, short-term contract to sink your teeth into? On behal...

Location

Australia , Melbourne

Salary:

60.00 - 65.00 AUD / Hour

Randstad

Expiration Date

June 21, 2026

Requirements

Minimum 5+ years of experience in a similar high-level EA, Project Coordinator, or Strategic Support role
An understanding of the real estate, property, banking or financial industries would be beneficial
Highly proficient across Microsoft Office (PowerPoint, Word, Excel, Outlook)
High attention to detail, strong prioritisation skills, a solutions-focused mindset, and absolute discretion regarding highly confidential and sensitive information
Must be available immediately to commence the 6-week assignment

Job Responsibility

Assist with the coordination of the firm's growth plans and track key client metrics, including workshops, boardroom lunches, pipeline opportunities, and target clients
Prepare client engagement reports for upcoming AU/APAC Executive meetings and Board papers
Coordinate AU Geographic Leaders meetings by developing agendas, preparing business cases, seeking business updates, and tracking action items
Partner with the MD to support Service Line and Geographic Leaders in executing key client and sector growth strategies
Proactively manage complex schedules, room bookings, and catering, ensuring meetings are well-structured and materials are shared in advance
Monitor and action emails, prioritise urgent matters, and draft clear, concise, and professional correspondence
Compile accurate documentation for leadership meetings via shared platforms like OneDrive
Deliver meeting agendas, minutes, and follow-up actions within a strict 24-hour timeframe

Fulltime

Senior Office Coordinator & Executive Assistant

NTT DATA Belgium is seeking a highly experienced and self‑driven Senior Office C...

Location

Belgium , Bruselas

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

5–10 years of experience in a senior administrative, executive support, or office management role
Proven experience supporting senior leadership and managing complex operational responsibilities
Strong organisational, prioritisation, and multi-tasking skills with impeccable attention to detail
Excellent interpersonal skills and ability to influence and collaborate with various stakeholders
Fluency in English
French Dutch strongly preferred
Solid Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint)

Job Responsibility

Provide high‑quality executive assistance to senior managers, including complex diary management, prioritisation, and decision‑support preparation
Anticipate needs and proactively manage schedules, tasks, documents, and follow-ups
Prepare executive-level presentations, briefs, reports, and internal communications
Support strategic initiatives by coordinating tasks, deadlines, and stakeholders across departments
Always ensure discretion and confidentiality
Oversee the daily operations of the Benelux offices, ensuring a professional, efficient, and welcoming environment
Supervise interactions with external suppliers: facilities, security, cleaning, office services, and maintenance
Lead local office projects (layout improvements, equipment upgrades, sustainability initiatives, etc.)
Monitor budgets related to office supplies, small purchases, and vendor contracts
Ensure compliance with internal policies and local workplace standards

What we offer

Flexible Mobility Budget
OR public transportation reimbursement (PSC, PT, PS)
Annual collective bonus (executives)
Phone subscription(executives)
Medical insurance for you and your family
Life insurance & pension plan (EM, PTL, PSL, ISL, STL, SPL + executive)
Certification bonus scheme (Digital Technology)
Representation allowance
Teleworking equipment + internet allowance
Meal + Eco vouchers and more

Fulltime

Sales Assistant and Project Coordinator

We are looking for a highly motivated Sales Assistant and Project Coordinator to...

Location

United States , Campobello

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in administrative support, project coordination, or inside sales
Proven ability to manage multiple active projects simultaneously
Exceptional written and verbal communication skills to effectively interact with clients and team members
Meticulous attention to detail, especially when handling complex documentation
Proficiency in Microsoft Office and Google Workspace tools

Job Responsibility

Oversee project timelines, schedules, and logistics to ensure smooth transitions from sales to installation
Collaborate with external contractors, vendors, and internal teams to maintain project alignment and successful execution
Facilitate financing processes by gathering necessary documentation and coordinating with lending partners
Monitor project progress, maintain detailed records, and deliver regular updates to all stakeholders
Address and resolve project-related challenges by coordinating efforts across teams and external partners

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant & OEM Coordinator

The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coord...

Location

United States , Sunnyvale

Salary:

Not provided

Wayve

Expiration Date

Until further notice

Requirements

Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively: Working with UK HQ is essential and 7am PT is the preferred start time
Thrive in a fast-paced environment, working well under pressure, delivering good results
Can handle shifting priorities and formulate contingency plans
Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders
Detail-oriented, proactive and takes initiative
Experience supporting Executives/C-suites
Creative approach to problem solving and are solutions orientated
Ability to demonstrate highest level of integrity and confidentiality at all times
A flexible and adaptive style to working, positive attitude, and a team player
Proficient knowledge of Google Drive skills and can adapt to new platforms

Fulltime

Project Coordinator (Project Management Specialist)

Barbaricum is seeking a Project Coordinator (Project Management Specialist) to p...

Location

United States , Indianapolis

Salary:

Not provided

Barbaricum

Expiration Date

Until further notice

Requirements

Active DoD Secret Clearance
Associates degree or equivalent experience
Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors
Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution
Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings

Job Responsibility

Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives
Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution
Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation
Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements
Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information
Support logistics planning, event coordination, and administrative activities related to project and program operations
Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities
Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams
Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation
Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution

Fulltime

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...

Location

United Kingdom , South West London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a PA or EA role
Excellent organisational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite and digital tools
Ability to work independently and manage multiple priorities
Discreet, professional, and reliable

Job Responsibility

Provide high-level administrative support to senior executives
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare documents, reports, and presentations
Handle confidential information with discretion
Liaise with internal teams and external stakeholders
Assist with project coordination and follow-ups
Support with office management tasks as needed

What we offer

Flexible working hours
Supportive and friendly team culture
Opportunity to grow with the business

Parttime

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Executive Assistant & Project Coordinator

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