Executive Assistant & Project Coordinator Job at Robert Half (Somerville)

Executive Project Assistant

We are offering a long-term contract employment opportunity for an Executive Pro...

Location

United States , Beachwood, Ohio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in the Manufacturing industry
Proficiency in ADP - Financial Services software
Experience with Cisco Webex Meetings for conducting virtual meetings
Familiarity with Concur for managing expenses
Proficient in using CRM systems for customer relationship management
Experience with Kronos Timekeeping System for efficient time management
Proficiency in About Time software for project management
Ability to manage calendars efficiently
Excellent communication skills for effective interaction with team members and clients
Experience in coordinating and managing conference calls

Job Responsibility

Efficiently manage complex calendars, schedule meetings, and coordinate special projects
Provide high-level administrative support to executives within a high-visibility area of the organization
Assist with project-related administrative tasks as directed by the executive team
Maintain professionalism and confidentiality in a fast-paced, high-profile setting, serving as an extension of the executive team
Support organizational initiatives in the area of government regulatory compliance
Use various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time for different administrative tasks
Facilitate communication through conference calls and correspondence

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Project Coordinator/Executive Assistant

The Project Coordinator & Executive Assistant supports the Vice President of Pro...

Location

United States , Richmond

Salary:

58000.00 - 87700.00 USD / Year

Belden, Inc

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Communications, or related field preferred
5+ years of combined experience in executive support and/or program coordination
Experience in a fast-paced, matrixed, and technology-enabled organization preferred
Proficiency with Microsoft Office 365, Teams, and PowerPoint (advanced presentation creation)
Experience with digital collaboration tools (e.g., SharePoint) strongly preferred
Familiarity with data visualization or KPI tracking tools (e.g., Power BI) is a plus
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities
Strong written and verbal communication skills, with executive-level polish
Demonstrates discretion, confidentiality, and sound judgment

Job Responsibility

Provide proactive administrative and logistical support to the VP, Project Bridge IT and the VP, Project Bridge Business, including scheduling, correspondence, travel, and expense management
Prepare executive presentations, reports, and dashboards that communicate key digital priorities and outcomes
Manage confidential information with discretion and professionalism
Support coordination and tracking of Project Bridge initiatives, milestones, and deliverables to ensure on-time, high-quality execution
Assist with project documentation, team communications, and meeting facilitation for Project Bridge
Maintain a master calendar of digital transformation activities and interdependencies
Serve as the central point of coordination between Project Bridge and cross-functional teams
Draft internal communications, presentations, and updates to ensure clarity and transparency around digital priorities
Facilitate executive alignment meetings, capturing decisions, risks, and follow-up actions
Support creation and maintenance of digital scorecards and KPIs that measure progress against transformation goals

What we offer

health/dental/vision
long term/short term disability
life insurance
HSA/FSA
matching retirement plans
paid vacation
parental leave
employee stock purchase plan
paid leave for volunteer work in your community
training opportunities

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide s...

Location

Philippines , Cebu

Salary:

Not provided

Helpware

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, Administrative Coordinator, or similar role
Strong organizational and multitasking skills with excellent attention to detail
Proficiency in Microsoft Office Suite and calendar management tools
Excellent written and verbal communication skills
Ability to handle sensitive information with discretion and professionalism
Strong problem-solving skills and the ability to work independently

Job Responsibility

Provide executive support, including scheduling, travel arrangements, and functional leadership assistance for respective departments
Act as a liaison to ensure smooth communication and collaboration between internal departments
Assist with the coordination and setup of special projects, bookings, and events
Curate meeting agendas, prepare materials, and develop presentations
Attending meetings, taking detailed notes, and tracking action items to ensure timely follow-ups
Manage calendars for the commercial team, optimizing schedules for efficiency
Foster a strong team culture by facilitating effective collaboration and communication across departments
Assist with special projects on an as-needed basis

Fulltime

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...

Location

United Kingdom , South West London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a PA or EA role
Excellent organisational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite and digital tools
Ability to work independently and manage multiple priorities
Discreet, professional, and reliable

Job Responsibility

Provide high-level administrative support to senior executives
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare documents, reports, and presentations
Handle confidential information with discretion
Liaise with internal teams and external stakeholders
Assist with project coordination and follow-ups
Support with office management tasks as needed

What we offer

Flexible working hours
Supportive and friendly team culture
Opportunity to grow with the business

Parttime

Executive Assistant

Location

United States , New York

Salary:

120000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of experience in project coordination/management and executive support
Experience working directly with senior executives
Financial services experience preferred
Ability to manage multiple priorities and deadlines
Proficient in Microsoft Office and project management tools

Job Responsibility

Manage complex calendars for the senior team members
Coordinate meetings, conference calls, and travel arrangements
Prepare and process invoices, expense reports, and other administrative tasks
Handle correspondence, screen calls, and manage inquiries
Maintain and organize files, records, and documentation
Collaborate with senior leaders to manage and execute various projects
Track project progress, identify potential roadblocks, and proactively propose solutions to keep initiatives on schedule
Prepare project documentation, reports, and presentations for internal stakeholders
Assist in streamlining workflows and processes to improve efficiency

Executive Assistant

We’re looking for a high-performing, resourceful Executive Assistant to partner ...

Location

United States , San Francisco

Salary:

130000.00 - 175000.00 USD / Year

Hightouch

Expiration Date

Until further notice

Requirements

Experience supporting C-level or senior executives in a high-growth, fast-paced environment
Proven ability to manage multiple high-priority tasks with precision and calm under pressure
Exceptional written and verbal communication skills
High emotional intelligence, with the ability to build trust and rapport across all levels of the organization
Tech-savvy, with mastery of modern productivity and collaboration tools
A proactive mindset! Always looking for ways to improve processes and anticipate needs before they’re voiced
Must be Based in San Francisco and available to work onsite at the office Tuesday through Thursday each week

Job Responsibility

Be the strategic right-hand to two senior executives—anticipating needs, solving problems before they arise, and enabling them to focus on the highest-impact work
Own complex calendar and priority management—balancing internal meetings, external engagements, and heads-down work time with flawless scheduling judgment
Manage communications and inboxes—draft, edit, and send high-quality correspondence on behalf of your executives, ensuring the right messages land at the right time
Project manage key initiatives—drive progress on critical cross-functional projects, tracking deliverables and holding stakeholders accountable
Run the San Francisco office—oversee daily operations, vendor relationships, supply management, and office culture to ensure a smooth and inspiring workspace
Travel coordination—plan end-to-end travel arrangements, itineraries, and logistics for domestic and international trips
Confidentiality and discretion—handle sensitive information with the highest level of professionalism
Adapt on the fly—thrive in ambiguity, pivot quickly as priorities shift, and take ownership beyond your job description to get things done
Be a culture carrier—support company-wide programs, events, and initiatives that keep our team connected and motivated

Fulltime

Executive Assistant

We're seeking an experienced Executive Assistant to join our client's dynamic te...

Location

United Kingdom , Edinburgh

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous Executive Assistant/ Personal Assistant experience
Previous experience working with Boards
Experience drafting and formatting documents
Experience taking verbatim notes in meetings
Good organisational and time management skills
Able to work under pressure, prioritise and multitask
Effective communication skills (verbal and written)
Being adaptable to changing priorities
Good working knowledge of IT applications
Keen eye for detail

Job Responsibility

Managing and coordinating the executive diary and scheduling
Organising virtual and in person meetings
Coordinating and attending Board meetings, including minute-taking and producing formal records
Arranging travel itineraries and accommodation bookings
Coordinating catering services for meetings and events
Reserving and preparing meeting venues
Planning and executing internal and external events
Supporting the preparation and distribution of Board documentation
Welcoming and assisting visitors to the office
Taking detailed notes and tracking actions during high-level meetings

Fulltime

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

Executive Assistant & Project Coordinator

Robert Half

Location:
United States , Somerville

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 23, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 23, 2026

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