Executive Assistant / Project Coordinator

• Manage all administrative aspects of business engagements, serving as the knowledgeable focal point for project activity and communication
• Prepare and format high-quality written materials, including proposals, position specifications, status reports, and appraisals
• Organize and collect data for complex reports, ensuring accurate proofing, binding, and timely delivery
• Handle sensitive and confidential information with extreme discretion when communicating with external partners and clients
• Maintain and update proprietary databases and CRM platforms like Salesforce with a high emphasis on information quality and data integrity
• Open and track business opportunities, ensuring all development activities are documented and reported accurately to senior consultants
• Coordinate complex scheduling and travel arrangements, including international travel profiles and multi-party video conferences
• Manage the full accounting lifecycle of a project, including opening and closing assignments, accurate coding, and fee allocation
• Process client billing, manage invoices, and monitor accounts receivables to assist in timely collections
• Submit detailed expense reports for consultants and process reimbursements for external candidates
• Run weekly aging reports and draft billing adjustments as required by the business
• Participate in regular staff meetings to stay aligned with evolving technology and organizational processes

• Advanced proficiency in MS Office applications, specifically Word, Excel, PowerPoint, and Outlook
• Strong organizational skills with the ability to manage and prioritize multiple tasks simultaneously
• Exceptional written and verbal communication skills, with a focus on professional correspondence and editing
• Proficiency in using CRM systems (e.g., Salesforce) and project management tools
• Strong customer service orientation to support both internal team members and external clients
• Ability to solve complex problems by gleaning meaning from available data and applying personal wisdom
• Interpersonal agility to relate well to diverse groups of people and build solid professional relationships
• A 'can-do' attitude with the self-motivation to work effectively without direct supervision
• High degree of professional integrity and the ability to keep confidences
• 5-10 years of experience in an Administrative or Project Management role, ideally within a Professional Services organization
• A bachelor's degree in business or a related field is highly preferred (or a degree currently in progress)
• Proven knowledge of business terminology and professional office protocol
• Required proficiency in MS Office
• preferred experience with Salesforce and Concur
• Demonstrated ability to meet strict deadlines and stay focused in a highly stimulating environment
• Experience in an environment requiring high-volume document production and meticulous attention to detail
• Must be able to work on-site in Calgary Downtown as required for meeting support

Experience with Salesforce and Concur

• Competitive annual salary range of $70,000 - $80,000
• Opportunity to work in a prestigious Calgary Downtown location
• Growth-oriented environment with exceptional training and development opportunities
• Exposure to a global organizational consulting landscape and high-level business strategy
• A diverse and flexible work environment where excellence is recognized and rewarded
• The chance to play an integral role in the success of a world-renowned professional services firm
• Support from a global leader in talent solutions through Randstad Professional