Executive Assistant, Product Support Job at Figma (San Francisco)

Executive Personal Assistant

Temporary Executive Personal Assistant position supporting an Executive Director...

Location

United Kingdom , Bury

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Personal Assistant, preferably supporting senior executives
Exceptional organisational skills with a keen eye for detail
Strong written and verbal communication abilities
Proficiency in Microsoft Office suite and document production
Ability to work independently and take initiative
Discretion and sensitivity when dealing with confidential matters

Job Responsibility

Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues
Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination
Project Coordination: Take charge of coordinating project work to help deliver exceptional results
Professional Correspondence: draught letters, emails, and other communications for the Executive Directors, ensuring clarity and professionalism
Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles
prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines
Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited
Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties
Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses
Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required

What we offer

Supportive team environment
Valued and recognised contributions
Gain valuable experience

Fulltime

Senior Executive Assistant

We are looking for an experienced and resourceful Senior Executive Assistant to ...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience supporting C-suite executives with a high level of professionalism and discretion
Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint
Strong communication skills, both written and verbal, with the ability to interact effectively at all levels
Exceptional organizational skills and the ability to manage multiple priorities simultaneously
Demonstrated ability to work independently and maintain focus under pressure
Bachelor's degree preferred, though equivalent experience will be considered
High emotional intelligence, adaptability, and a positive, service-oriented attitude

Job Responsibility

Manage intricate calendars, schedule meetings, and coordinate travel arrangements for executives
Prepare and edit a variety of documents, including correspondence, presentations, and reports
Act as a liaison between executives and both internal and external stakeholders, maintaining a high level of professionalism at all times
Organize and oversee high-level meetings, including preparing agendas, coordinating logistics, and ensuring follow-up actions are completed
Handle confidential information with the utmost discretion and integrity
Input information into PowerPoint presentations to create high-quality and well-organized materials
Support special projects and strategic initiatives, tracking deadlines and ensuring timely completion
Build and maintain strong relationships across departments to facilitate collaboration
Identify potential process improvements to enhance efficiency and executive productivity
Maintain and organize filing systems, records, and databases relevant to executive operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Executive Assistant

Executive Assistant position to support a few members of our client's executive ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent work experience preferred
5+ years of experience supporting senior executives
C-Suite support highly desirable
Exceptional organizational, interpersonal, and communication skills
Ability to manage multiple priorities, meet deadlines, and adapt quickly to changing demands
High level of integrity, discretion, and professionalism
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
Strong problem-solving abilities and a proactive approach to anticipating needs

Job Responsibility

Manage complex calendars, scheduling, and meeting coordination across time zones
Prepare, edit, and organize documents, presentations, and reports for internal and external audiences
Handle confidential information with the utmost professionalism and discretion
Coordinate domestic and international travel arrangements, itineraries, and logistics
Facilitate expense reporting, invoice processing, and budget tracking as needed
Serve as a key point of contact between the executive and internal/external stakeholders
Prioritize and manage incoming requests, communications, and information flow
Conduct research and gather data to support decision-making and presentation materials
Assist in planning and coordinating executive-level meetings, board sessions, and company events
Drive follow-up on action items, ensuring alignment and accountability across teams

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Executive Assistant

As the Executive Assistant to Karat's President, you'll be the operational backb...

Location

Mexico , Mexico City

Salary:

Not provided

Karat

Expiration Date

Until further notice

Requirements

5+ years of professional experience supporting C-suite executives or high-growth startup founders
Advanced English proficiency required (CEFR C1 level or equivalent)
Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines
Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders
Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments
Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools
comfortable adopting new technologies (including AI-powered assistants)
Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
Availability to work flexible hours, including regular early and late-evening availability

Job Responsibility

Manage the President's complex calendar across internal, external, and personal commitments
coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction
Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally
Draft, polish, and manage executive correspondence with discretion
triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors
Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials
Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support
Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools
Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings

What we offer

Private healthcare available (100% premium coverage for employees and eligible dependents)
Generous Mexico Time Off Policies
Vacation
Sick Leave: Three (3) work weeks per calendar year
Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year
Mexico Holidays: National Public Holiday Schedule
Karat Summer Break: 5 days - July
Karat Winter Break: 5 days - December
Competitive salary in local currency
Karat-granted stock options

Fulltime

Executive Assistant to CEO

Are you a seasoned Executive Assistant with a track record of supporting senior ...

Location

United Kingdom , City of London

Salary:

65000.00 - 70000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting C-suite or senior leadership
Exceptional organisational and time-management skills, with a proactive mindset
Strong communication skills and the ability to represent leadership with professionalism
Advanced proficiency in Microsoft Office Suite and modern productivity tools
A calm, solutions-focused approach in high-pressure situations
A collaborative spirit and a passion for making a difference

Job Responsibility

Provide proactive, high-level administrative and secretarial support to the CEO and senior leadership team
Manage complex calendars, coordinate multi-stakeholder meetings, and oversee travel logistics - dealing with multiple time zones
Draft, edit, and manage executive communications, reports, and presentations
Track progress on strategic initiatives and support project execution
Liaise with internal and external stakeholders to build, develop and maintain strong relationships
Handle confidential information with discretion and professionalism

What we offer

A permanent, full-time role with real opportunities for growth and leadership
A supportive, mission-driven team culture that values your expertise
A central London location, just 3 minutes from Chancery Lane station
The chance to contribute to meaningful projects that uplift communities
Exceptionally competitive benefits package

Fulltime

Executive Assistant to CFO

Executive Assistant role providing high-level administrative and strategic suppo...

Location

United Kingdom , City of London

Salary:

60000.00 - 65000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience as an Executive Assistant supporting C-suite or senior leadership
Exceptional organisational and time-management skills with a proactive mindset
Strong communication skills and ability to represent leadership with professionalism
Advanced proficiency in Microsoft Office Suite and modern productivity tools
A calm, solutions-focused approach in high-pressure situations
A collaborative spirit and passion for making a difference

Job Responsibility

Provide proactive, high-level administrative and secretarial support to CFO and senior leadership team
Manage complex calendars, coordinate multi-stakeholder meetings, and oversee travel logistics dealing with multiple time zones
Draft, edit, and manage executive communications, reports, and presentations
Track progress on strategic initiatives and support project execution
Liaise with internal and external stakeholders to build, develop and maintain strong relationships
Handle confidential information with discretion and professionalism

What we offer

Real opportunities for growth and leadership
Supportive, mission-driven team culture that values your expertise
Chance to contribute to meaningful projects that uplift communities
Exceptionally competitive benefits package

Fulltime

Executive Assistant

Our client, an investment management firm located in Midtown East, Manhattan, is...

Location

United States , New York

Salary:

200000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3-7+ years of experience as an Executive Assistant, Personal Assistant, or Senior EA supporting a C-level executive or equivalent in a high-performance environment
Proven track record of managing complex calendars, global travel, and multiple stakeholders across time zones
Outstanding organizational skills and extreme attention to detail
able to manage many moving pieces simultaneously
Strong written and verbal communication skills
able to write clear, polished emails and concise briefs
High discretion and professionalism when handling confidential and sensitive information
Proactive, resourceful, and comfortable taking ownership and making decisions within guidelines
Comfortable working in a fast-paced, entrepreneurial, and occasionally ambiguous environment
Willingness to travel occasionally and support the Founder across multiple locations throughout the year

Job Responsibility

Own the Founder's calendar end-to-end: schedule, prioritize, and sequence meetings to maximize productivity
Protect focus time
resolve scheduling conflicts
anticipate upcoming needs and prepare accordingly
Manage the Founder's inbox: triage messages, flag priorities, draft responses for review, and track follow-ups
Coordinate communications across time zones (e.g., UK, US, Puerto Rico and other geographies), ensuring decisions and action items are clearly captured and closed
Support and coordinate the Founder's professional social media presence (e.g., LinkedIn)
Plan and manage complex domestic and international travel itineraries using both private aviation and commercial options
Coordinate flights, ground transportation, accommodation, restaurant bookings, meeting locations, and contingency plans
Prepare clear travel briefs for each trip (objectives, contacts, timings, addresses, logistics)

Fulltime

Executive Assistant

We are looking for an Executive Assistant to add key support to our company’s CE...

Location

Bulgaria , Sofia

Salary:

Not provided

Payhawk

Expiration Date

Until further notice

Requirements

Proven work experience as an Executive Assistant, Personal Assistant, or similar role in a fast-paced business environment
Advanced knowledge of MS Office (Word, Excel, PowerPoint) and familiarity with office gadgets and applications (e.g., e-calendars, communication tools)
Exceptional organizational and time management skills, with a keen attention to detail and the ability to multitask effectively
Superior verbal and written communication skills, capable of interacting confidently and professionally with individuals at all levels
High level of discretion and confidentiality in handling sensitive information
Consistent dedication to performing duties at the highest standard, demonstrating a proactive and solutions-oriented approach
Ability to maintain a composed and professional demeanor under pressure, exhibiting strong interpersonal skills
Understanding of business priorities and the ability to align administrative support with the CEO's strategic objectives
Strong analytical skills with the capacity to anticipate issues, troubleshoot problems, and implement effective solutions
Flexibility to adapt to changing priorities and business needs, maintaining a high level of productivity

Job Responsibility

Strategic Information Management: Ensure timely and accurate management of information flow, enabling the CEO to make informed decisions
Comprehensive Calendar Management: Oversee and coordinate the CEO's calendar, including scheduling and prioritizing meetings, ensuring efficient time management
Travel and Logistics Coordination: Arrange travel and accommodation plans, ensuring seamless and cost-effective logistics for the CEO's business trips
Document Preparation and Analysis: Prepare high-quality Word, Excel, and PowerPoint presentations, agendas, reports, and special project documents that support organizational goals
High-Paced Environment Adaptability: Thrive in a dynamic, fast-paced environment, taking on additional duties and special projects as assigned by the CEO
Administrative Support: Handle general administrative tasks with a focus on enhancing office productivity and efficiency
Stakeholder Communication: Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and professional communication
Cross-Functional Coordination: Act as a bridge between the CEO and various departments, ensuring cohesive communication and collaboration across the organization
Event Planning and Management: Organize and coordinate company events, meetings, and conferences, ensuring all logistical aspects are meticulously handled
Cultural Ambassador: Help to foster a positive organizational culture by organizing team-building activities, managing employee engagement initiatives, and serving as a role model for company values

What we offer

30 days holiday paid leave
Competitive compensation package
One week exchange policy to another Payhawk office (London, Berlin, Barcelona, Amsterdam, Paris)
Flexible working hours
Regular team-wide events
Additional Medical care
Company office massages
Opportunity to use the Payhawk product

Fulltime

Executive Assistant, Product Support

Figma

Location:
United States , San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 08, 2025

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