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Executive Assistant - Product Design

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Verkada

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Location:
United States , San Mateo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

38.00 - 75.00 USD / Hour
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Job Description:

You are a proactive, highly organized Executive Assistant who thrives in fast-paced environments. Reporting directly to the VP of Design, you act as a strategic partner to help the Product Design Department operate at its best. You are a master of complex scheduling, a calm presence under pressure, and a partner who takes pride in bringing order to complexity and anticipating needs before they are voiced.

Job Responsibility:

  • Executive Partnership: Serve as the primary administrative partner to the VP of Design, while coordinating priorities for leaders across Industrial Design, UX, and Research
  • Calendar & Coordination: Manage complex calendars and schedule high-priority design critiques, executive reviews, and cross-functional syncs across multiple time zones
  • Research & Ops Support: Own the logistics for customer research and usability studies, including participant tracking, confirmations, and day-of execution
  • Documentation & Decks: Assist in organizing high-stakes presentation decks for executive reviews
  • capture structured notes and track action items to maintain team momentum
  • Department Organization: Oversee the general organization and administrative needs of the product design organization
  • plan team All Hands, workshops, and celebrations
  • Travel & On-site Support: Travel 10–15% to support off-site research sessions, field visits, and team events

Requirements:

  • 4–7 years of EA experience, supporting executive-level stakeholders in a fast-growing tech or corporate environment
  • Mastery of Google Workspace (G-Suite) and complex, multi-time-zone scheduling
  • Adaptive Work Style: Ability to quickly learn and navigate the unique workflows and cadences of a creative department
  • Operational Rigor: Strong note-taking skills, project tracking, and high-quality follow-through
  • Hospitality Mindset: Professionalism and confidence in customer-facing and candidate-facing interactions
  • Education: Bachelor’s degree preferred
  • Location: Must work on-site at our San Mateo, CA headquarters
  • Travel: Ability to travel 10–15% as needed
  • You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time
What we offer:
  • Healthcare programs that can be tailored to meet the personal health and financial well-being needs - Premiums are 100% covered for the employee under at least one plan and 80% for family premiums under all plans
  • Nationwide medical, vision and dental coverage
  • Health Saving Account (HSA) with annual employer contributions and Flexible Spending Account (FSA) with tax saving options
  • Expanded mental health support
  • Paid parental leave policy & fertility benefits
  • Time off to relax and recharge through our paid holidays, firmwide extended holidays, flexible PTO and personal sick time
  • Professional development stipend
  • Wellness/fitness benefits
  • Healthy lunches provided daily
  • Commuter benefits

Additional Information:

Job Posted:
March 08, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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