Executive Assistant - Product Design Job at Verkada (San Mateo)

Job Description

You are a proactive, highly organized Executive Assistant who thrives in fast-paced environments. Reporting directly to the VP of Design, you act as a strategic partner to help the Product Design Department operate at its best. You are a master of complex scheduling, a calm presence under pressure, and a partner who takes pride in bringing order to complexity and anticipating needs before they are voiced.

Job Responsibility

Executive Partnership: Serve as the primary administrative partner to the VP of Design, while coordinating priorities for leaders across Industrial Design, UX, and Research
Calendar & Coordination: Manage complex calendars and schedule high-priority design critiques, executive reviews, and cross-functional syncs across multiple time zones
Research & Ops Support: Own the logistics for customer research and usability studies, including participant tracking, confirmations, and day-of execution
Documentation & Decks: Assist in organizing high-stakes presentation decks for executive reviews
capture structured notes and track action items to maintain team momentum
Department Organization: Oversee the general organization and administrative needs of the product design organization
plan team All Hands, workshops, and celebrations
Travel & On-site Support: Travel 10–15% to support off-site research sessions, field visits, and team events

Requirements

4–7 years of EA experience, supporting executive-level stakeholders in a fast-growing tech or corporate environment
Mastery of Google Workspace (G-Suite) and complex, multi-time-zone scheduling
Adaptive Work Style: Ability to quickly learn and navigate the unique workflows and cadences of a creative department
Operational Rigor: Strong note-taking skills, project tracking, and high-quality follow-through
Hospitality Mindset: Professionalism and confidence in customer-facing and candidate-facing interactions
Education: Bachelor’s degree preferred
Location: Must work on-site at our San Mateo, CA headquarters
Travel: Ability to travel 10–15% as needed
You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time

What we offer

Healthcare programs that can be tailored to meet the personal health and financial well-being needs - Premiums are 100% covered for the employee under at least one plan and 80% for family premiums under all plans
Nationwide medical, vision and dental coverage
Health Saving Account (HSA) with annual employer contributions and Flexible Spending Account (FSA) with tax saving options
Expanded mental health support
Paid parental leave policy & fertility benefits
Time off to relax and recharge through our paid holidays, firmwide extended holidays, flexible PTO and personal sick time
Professional development stipend
Wellness/fitness benefits
Healthy lunches provided daily
Commuter benefits

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Executive Assistant - Product Design

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