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Executive Assistant - Private Equity

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Solomon Page

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Location:
United States , New York

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Category:
-

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Contract Type:
Not provided

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Salary:

100000.00 - 115000.00 USD / Year
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Job Description:

A Well-known Billion-dollar Private Investment Management Firm in Midtown Manhattan is seeking a new Full-time/Permanent Executive Assistant to join its Private Equity Team. This is the nicest team to support and a company that fosters an amazing culture, with great benefits/perks!

Job Responsibility:

  • Provide support to Partners and MDs in Financials and Technology sectors within Private Equity
  • Manage and maintain all aspects of calendars, including scheduling meetings, appointments, and conference calls, across multiple time zones
  • Prioritize and resolve scheduling conflicts
  • Plan and book domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
  • Answer phones and initiate responses promptly
  • Ensure that calendars are running on time by actively maintaining calls, meetings and emails that require reminders and follow up
  • Meet and greet guests and visitors
  • Act as the liaison between the internal and external parties
  • Maintain contacts in both personal and firm CRM/databases (Outlook, DealCloud, etc.)
  • Prepare and edit reports, correspondence, and presentations as required
  • Maintain an organized computer and physical filing system (business and personal), including scanning and printing of materials as requested and mailings (i.e., USPS, FedEx, messenger services, etc.)
  • Complete expense reports monthly and ensure on time submission
  • Assist with ad-hoc tasks, as requested

Requirements:

  • Minimum 5-8+ years of applicable administrative experience
  • Bachelor’s degree required/strongly preferred
  • Advanced proficiency in Microsoft Office Suite
  • Able to excel in a professional business environment with competing priorities, deadlines, and frequent changes
  • Possesses good judgement
  • Anticipates problems in advance and offers solutions
  • Able to maintain discretion and confidentiality at all times
  • Strong attention to detail
  • Organized with exceptional detail orientation
  • Team oriented relationship builder who can excel in a fast-paced environment
  • Able to work in a team environment as well as independently
  • Understands, and is comfortable with, providing coverage for team members
  • Able to communicate clearly both verbally and in writing (emails, reports and memos)

Nice to have:

  • Ideally supporting a team within financial services
  • Polished and professional
  • Proactive
What we offer:
  • Paid overtime
  • Discretionary bonus eligibility
  • 3 weeks’ vacation
  • 3 personal days
  • 7 sick days
  • 6 “work from anywhere” weeks
  • Competitive health benefits
  • Gym reimbursement
  • 401k
  • Free lunch/snacks/etc

Additional Information:

Job Posted:
March 19, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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