CrawlJobs Logo
Solomon Page Logo Solomon Page · -

Executive Assistant - Private Equity

United States, New York 100000.00 - 115000.00 USD / Year · Job Posted March 19, 2026
Apply Position
Job Link Share

Job Description

A Well-known Billion-dollar Private Investment Management Firm in Midtown Manhattan is seeking a new Full-time/Permanent Executive Assistant to join its Private Equity Team. This is the nicest team to support and a company that fosters an amazing culture, with great benefits/perks!

Job Responsibility

  • Provide support to Partners and MDs in Financials and Technology sectors within Private Equity
  • Manage and maintain all aspects of calendars, including scheduling meetings, appointments, and conference calls, across multiple time zones
  • Prioritize and resolve scheduling conflicts
  • Plan and book domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
  • Answer phones and initiate responses promptly
  • Ensure that calendars are running on time by actively maintaining calls, meetings and emails that require reminders and follow up
  • Meet and greet guests and visitors
  • Act as the liaison between the internal and external parties
  • Maintain contacts in both personal and firm CRM/databases (Outlook, DealCloud, etc.)
  • Prepare and edit reports, correspondence, and presentations as required
  • Maintain an organized computer and physical filing system (business and personal), including scanning and printing of materials as requested and mailings (i.e., USPS, FedEx, messenger services, etc.)
  • Complete expense reports monthly and ensure on time submission
  • Assist with ad-hoc tasks, as requested

Requirements

  • Minimum 5-8+ years of applicable administrative experience
  • Bachelor’s degree required/strongly preferred
  • Advanced proficiency in Microsoft Office Suite
  • Able to excel in a professional business environment with competing priorities, deadlines, and frequent changes
  • Possesses good judgement
  • Anticipates problems in advance and offers solutions
  • Able to maintain discretion and confidentiality at all times
  • Strong attention to detail
  • Organized with exceptional detail orientation
  • Team oriented relationship builder who can excel in a fast-paced environment
  • Able to work in a team environment as well as independently
  • Understands, and is comfortable with, providing coverage for team members
  • Able to communicate clearly both verbally and in writing (emails, reports and memos)

Nice to have

  • Ideally supporting a team within financial services
  • Polished and professional
  • Proactive

What we offer

  • Paid overtime
  • Discretionary bonus eligibility
  • 3 weeks’ vacation
  • 3 personal days
  • 7 sick days
  • 6 “work from anywhere” weeks
  • Competitive health benefits
  • Gym reimbursement
  • 401k
  • Free lunch/snacks/etc
Solomon Page - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant - Private Equity

8 matching positions

Executive Assistant (Investment/Private Equity)

In this role, you will elevate operational productivity and deliver comprehensiv...
Location
Location
Singapore , Singapore
Salary
Salary:
6000.00 - 8500.00 SGD / Month
https://www.randstad.com Logo
Randstad
Expiration Date
July 20, 2026
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree
  • at least 10 years of relevant working experience in the financial services industry, ideally in private equity or investment sectors
  • strong communication, attention to detail, professional and discreet demeanor
  • proficiency in MS Word, Excel, Powerpoint, Outlook and Concur
  • positive attitude, independence, collaborative team spirit
Job Responsibility
Job Responsibility
  • Manage complex calendar schedules and coordinate high-volume logistics for senior team members
  • Oversee end-to-end meeting organization, from strategic preparation to seamless execution
  • Handle sensitive corporate data and confidential documentation with the highest level of discretion
  • Coordinate international travel itineraries and manage full expense reimbursement workflows via corporate systems
  • Spearhead special ad-hoc projects and adjust workflows fluidly to meet changing business priorities
Read More
Arrow Right
New

Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level ...
Location
Location
United States , Newport Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in an Executive Assistant, Senior Administrative, or Office Management role
  • Background supporting leaders in environments such as a family office, private equity firm, law practice, or financial services organization is preferred
  • Strong working knowledge of Outlook and Microsoft 365, with the ability to adapt quickly to new platforms and technology
  • Demonstrated ability to coordinate complex travel arrangements and executive meetings with a high degree of accuracy
  • Excellent written and verbal communication skills with a detail-oriented and discreet approach
  • Experience related to business entity compliance, regulatory filings, or interaction with government agencies is highly desirable
  • Interest in applying AI tools to improve daily productivity and administrative effectiveness
  • Notary Public certification, or willingness to obtain certification, is preferred.
Job Responsibility
Job Responsibility
  • Organize and manage executive calendars
  • Prepare, review, and distribute clear communications on behalf of leadership
  • Arrange comprehensive domestic and international travel plans
  • Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current
  • Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters
  • Maintain accurate and well-structured records for entity documents, administrative files, and other important business information
  • Oversee incoming mail, package handling, and check deposit coordination
  • Manage office supplies, vendor partnerships, and facility-related needs
  • Assist with light human resources and onboarding activities
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

Personify Health is seeking a highly organized, proactive, and detail-oriented E...
Location
Location
United States , Newark
Salary
Salary:
100000.00 - 115000.00 USD / Year
personifyhealth.com Logo
Personify Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience supporting C-suite executives, Presidents, or senior business leaders in a fast-paced environment
  • Demonstrated experience managing complex calendars, travel arrangements, and executive priorities
  • Experience supporting multiple executives and balancing competing priorities
  • Exceptional organizational skills with strong attention to detail and follow-through
  • Strong written and verbal communication skills with a professional executive presence
  • High emotional intelligence and the ability to build credibility and trust with senior leaders and stakeholders
  • Proven ability to handle highly confidential information with discretion and sound judgment
  • Strong problem-solving skills and the ability to anticipate needs before they arise
  • Willingness to travel occasionally as needed to support executive and business priorities
Job Responsibility
Job Responsibility
  • Manage complex executive calendars, coordinate domestic and international travel, and help prioritize competing demands
  • Help executive leaders stay organized and prepared by coordinating meeting logistics, organizing notes and materials, tracking action items, and supporting follow-up activities
  • Plan and facilitate executive meetings, leadership team discussions, offsites, and company events
  • Serve as a key liaison between executive leaders, employees, board members, private equity partners, external stakeholders, and other Executive Assistants across the organization
  • Manage expense reports, travel arrangements, budget tracking, and administrative workflows
  • Provide coordination and logistical support for executive meetings, leadership team gatherings, customer visits, board meetings, and company events
What we offer
What we offer
  • Comprehensive medical and dental coverage through our own health solutions
  • Mental health support and wellness programs
  • Retirement planning support
  • Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection
  • Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage
  • Professional development opportunities
  • Mentorship from industry leaders
  • Learning budget
  • Competitive base salary
  • 10% target bonus/variable compensation
  • Fulltime
Read More
Arrow Right

Executive Assistant to CFO

A large, private equity-backed organization is seeking a highly polished and str...
Location
Location
United States , Stamford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of experience supporting C-level executives, preferably within private equity, finance, professional services, or other fast-paced corporate environments
  • Strong business acumen with the ability to think strategically and operate beyond traditional administrative functions
  • Exceptional organizational, project management, and multitasking skills
  • Proven ability to manage competing priorities with urgency and professionalism
  • Excellent written and verbal communication skills with strong executive presence
  • High level of discretion, judgment, and emotional intelligence
  • Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
  • Experience coordinating across executive leadership teams and managing high-touch stakeholder relationships
Job Responsibility
Job Responsibility
  • Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities
  • Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting
  • Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners
  • Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism
  • Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met
  • Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events
  • Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency
  • Handle highly confidential information with discretion and professionalism
  • Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Assistant

We are seeking an agile, highly organized, and tech-forward Executive Assistant ...
Location
Location
Malaysia , Kuala Lumpur
Salary
Salary:
72000.00 - 96000.00 RM / Year
https://www.randstad.com Logo
Randstad
Expiration Date
July 24, 2026
Flip Icon
Requirements
Requirements
  • Professional fluency in spoken and written Mandarin is a strict, mandatory requirement
  • Proactively manage complex international travel logistics, fluid calendar schedules, visa arrangements, and corporate expense/timesheet reconciliations for senior leadership
  • Take full ownership of vendor procurement, daily facility operations, and serve as the central project lead for our upcoming corporate office relocation to a premium space in Pavilion, KL
  • Handle fluid verbal communications and translating complex documentation for our offshore Mandarin-speaking stakeholders, cross-border portfolio entities, and leadership networks.
Job Responsibility
Job Responsibility
  • Proactively manage complex international travel logistics, fluid calendar schedules, visa arrangements, and corporate expense/timesheet reconciliations for senior leadership
  • Take full ownership of vendor procurement, daily facility operations, and serve as the central project lead for our upcoming corporate office relocation to a premium space in Pavilion, KL
  • Handle fluid verbal communications and translating complex documentation for our offshore Mandarin-speaking stakeholders, cross-border portfolio entities, and leadership networks.
  • Fulltime
Read More
Arrow Right

Executive Assistant

On behalf of a tier-one Technology & Investment Group, we are seeking a distingu...
Location
Location
Greece , Athens
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
June 29, 2026
Flip Icon
Requirements
Requirements
  • 8+ years as a C-Suite EA, ideally within Shipping, Private Equity, or a Global Companies
  • organizational mastery / handling multiple shifting priorities with ease
  • proactivity & anticipation / identifying needs before they are articulated
  • discretion & integrity / managing high-level confidential data with total security
  • resilience & adaptability / maintaining composure in a fast-paced, global environment
  • cross-cultural communication / professional gravitas when interacting with global partners
  • expert-level MS Office skills
  • familiarity with AI tools
  • experience in a global or multinational setting
  • university or college degree
Job Responsibility
Job Responsibility
  • orchestrate a complex, ever-changing global calendar, acting as the primary gatekeeper to ensure optimal time utilization for a leader overseeing 15+ operating businesses across multiple time zones
  • coordinate all aspects of extensive international travel, including private aviation and accommodation, while traveling alongside the COO when necessary to provide on-site mission support
  • drive operational momentum by tracking critical deadlines and following up on delegated actions across the executive team to ensure the COO’s priorities are met
  • maintain administrative and financial oversight, managing the office rhythm through expense processing, invoice management, and project-based financial tracking
  • govern executive communications, drafting and proofreading sensitive reports and correspondence with absolute confidentiality and precision
  • Fulltime
Read More
Arrow Right

Executive Assistant to CFO

A large, private equity-backed organization is seeking a highly polished and str...
Location
Location
United States , Stamford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of experience supporting C-level executives, preferably within private equity, finance, professional services, or other fast-paced corporate environments
  • Strong business acumen with the ability to think strategically and operate beyond traditional administrative functions
  • Exceptional organizational, project management, and multitasking skills
  • Proven ability to manage competing priorities with urgency and professionalism
  • Excellent written and verbal communication skills with strong executive presence
  • High level of discretion, judgment, and emotional intelligence
  • Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
  • Experience coordinating across executive leadership teams and managing high-touch stakeholder relationships
Job Responsibility
Job Responsibility
  • Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities
  • Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting
  • Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners
  • Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism
  • Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met
  • Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events
  • Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency
  • Handle highly confidential information with discretion and professionalism
  • Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...
Location
Location
United States , Deerfield Beach
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience providing direct support to senior executives in a fast-paced environment
  • Background in finance, private equity, asset management, or another transaction-focused industry is strongly preferred
  • Demonstrated experience coordinating contract administration, document tracking, or deal-related support activities
  • Strong organizational skills with the ability to manage multiple deadlines, changing priorities, and confidential information effectively
  • Excellent written and verbal communication skills with a clear and effective approach
  • Advanced proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams
  • Bachelor’s degree in Business Administration, Finance, or a related field is preferred
  • Familiarity with expense management tools, document control systems, and contract-related processes is a plus
Job Responsibility
Job Responsibility
  • Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives
  • Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place
  • Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time
  • Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence
  • Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements
  • Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness
  • Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders
  • Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters
  • Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan for contract/temporary professionals
  • Fulltime
Read More
Arrow Right