Executive Assistant/Personal Assistant Job at Robert Half (Dallas)

Job Description

We are looking for an experienced Executive Assistant/Personal Assistant to support senior leadership across multiple lines of business in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for an experienced, detail-oriented candidate who can manage shifting priorities, maintain discretion, and keep daily operations running smoothly. The role combines executive support, communication coordination, document preparation, and organizational oversight to help leaders stay focused on high-impact business goals.

Job Responsibility

Provide high-level administrative support to executives overseeing interior design, construction, and outdoor living operations
Coordinate busy schedules by arranging meetings, appointments, job site visits, and internal planning sessions while resolving conflicts proactively
Serve as a central point of contact for communication with clients, vendors, subcontractors, and internal team members
Create and organize business materials such as correspondence, presentations, reports, agendas, and meeting summaries
Maintain accurate and secure records including contracts, confidential files, project documents, and executive information
Track incoming requests, monitor follow-up items, and help leadership stay on top of deadlines and priorities
Arrange travel logistics, build itineraries, manage reservations, and assist with expense documentation when needed
Support day-to-day workflow coordination by helping move projects and administrative tasks forward across multiple business entities
Assist with planning company meetings, client-facing presentations, team events, and other organizational functions
Help process administrative financial tasks such as invoice review, purchase requests, and basic reporting coordination.

Requirements

Proven experience providing executive-level or personal assistant support in a fast-paced business environment
Strong calendar management and scheduling skills with the ability to handle competing priorities effectively
Excellent written and verbal communication skills for interacting with executives, clients, and external partners
High level of professionalism and discretion when working with sensitive information and confidential documents
Proficiency in general administrative tasks including answering inbound calls, document scanning, filing, and clerical support
Strong organizational skills with close attention to detail and follow-through on action items
Comfortable supporting multiple stakeholders and coordinating across different teams or business functions.

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

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