Executive Assistant - Opticians

You will provide proactive, efficient, orderly administration and organisational support to the Managing Director of Boots Opticians, three of the Opticians Leadership Team, and support the Senior Leaders across the wider Boots Opticians team. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business

• Be the first point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
• Complex and intricate diary management, meeting organisation and managing conflicting diary priorities using own initiative
• Manage a very high volume of meeting requests, both internally and externally, ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests/changes
• Organise, setup and communicate key functional team meetings, including the Monthly Leadership meetings, Boots Opticians Shareholder Board meetings and Opticians annual events
• Setting agendas, arranging speakers and following up on actions
• Organise the Opticians Leadership team attendance at external Opticians Events
• Booking travel and accommodation arrangements, in the UK, Europe and International trips. Planning logistics for group trips, delivering the most cost effective and efficient solution
• Expense management and query resolution - tracking and accurate / on time submission
• Supporting confidential business processes and system changes such as Performance, People and Payroll
• General admin support: employment contract changes, drafting and reviewing letters, liaising with the legal team regarding contracts, store visit tracking and new store opening attendance
• To create and maintain an effective personnel filing system utilising Employee Electronic Files in People Admin where appropriate
• Build, manage and maintain distribution lists
• Resolve IT issues and raise to the Help Desk as required
• Work collaboratively with the EA/PA population to build effective relationships with them in order to deliver high quality support. May be called upon to provide cover for holidays, sickness and other absence

• Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme