Executive Assistant, Office of the CMO Job at Appian Corporation (McLean)

Executive Assistant to the Chief Marketing Officer

Are you an administrative professional with a passion for marketing? We are curr...

Location

Canada , Montreal

Salary:

75000.00 - 90000.00 USD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

College diploma in Business Administration or a related field
Minimum of 5 years’ experience in an executive administrative support role
Experience in the financial services industry
Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
Exceptional attention to detail and ability to perform under pressure
Demonstrated ability to thrive in a high-velocity executive environment
Excellent verbal and written communication skills in both official languages (French and English)
Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
Comfort in using new technologies and AI tools such as Copilot

Job Responsibility

Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
Ensure thorough follow-up on invoice processing and expense account management
Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
Act as a liaison to facilitate smooth communication between the team and internal departments
Develop and maintain relationships with external partners to ensure information coordination and support various projects
Handle various confidential information, such as reports, documentation, and correspondence
Perform any other duties related to the nature of the position

What we offer

Competitive salary
Permanent, full-time role, 35 hours/week, in downtown Montreal
Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
A hybrid work model (maximum 3-4 days in the office)

Fulltime

Executive Assistant to the Chief Marketing Officer

Are you an administrative professional with a passion for marketing? We are curr...

Location

Canada , Montréal

Salary:

Not provided

Randstad

Expiration Date

July 09, 2026

Requirements

College diploma in Business Administration or a related field
Minimum of 5 years’ experience in an executive administrative support role
Experience in the financial services industry
Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
Exceptional attention to detail and ability to perform under pressure
Demonstrated ability to thrive in a high-velocity executive environment
Excellent verbal and written communication skills in both official languages (French and English)
Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
Comfort in using new technologies and AI tools such as Copilot

Job Responsibility

Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
Ensure thorough follow-up on invoice processing and expense account management
Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
Act as a liaison to facilitate smooth communication between the team and internal departments
Develop and maintain relationships with external partners to ensure information coordination and support various projects
Handle various confidential information, such as reports, documentation, and correspondence
Perform any other duties related to the nature of the position

What we offer

Competitive salary
Permanent, full-time role, 35 hours/week, in downtown Montreal
Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account
paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
A hybrid work model (maximum 3-4 days in the office)

Fulltime

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Executive Assistant to the Chief Marketing Officer

The Executive Assistant to the CMO serves as a force multiplier within a global ...

Location

United States , Remote

Salary:

Not provided

Bentley Systems

Expiration Date

Until further notice

Requirements

Seven or more years supporting C level marketing executives in complex global environments (ideally software)
Experience working in partnership with a Chief of Staff preferred
Exceptional executive briefing and presentation preparation skills
Strong business acumen and ability to synthesize complex information
Advanced proficiency with GenAI, Excel and Salesforce
Comfortable operating across global time zones
High discretion and maturity

Job Responsibility

Own the forward view of the CMO’s calendar and commitments
Ensure the CMO is fully prepared for each meeting
Ensure the CMO is regularly connecting with peers and reports
Identify potential risks, sensitivities, or missing information in advance
Architect and protect the CMO’s calendar with prioritization aligned to business impact
Partner with the Chief of Staff to ensure time allocation reflects strategic goals
Proactively organize and maintain a calendar of leadership meetings, executive reviews, and offsites
Ensure agendas are clear templates, objectives are defined, and templated materials are distributed in advance
Capture decisions and action items with clarity
Follow up consistently to ensure commitments are met

Fulltime

Executive Assistant & Project Manager

As a key member of the marketing organization, this role will provide support fo...

Location

United States , Los Angeles, California

Salary:

133000.00 - 167000.00 USD / Year

BlackLine

Expiration Date

Until further notice

Requirements

10+ years of experience as an executive assistant or equivalent role supporting senior executives with project management experience
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Excellent communication skills
Proven success in managing multiple schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be pro-active to prevent problems/conflict
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner
Exceptional organization skills
Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate

Job Responsibility

Managing multiple calendars, arranging travel, and managing expenses, meeting preparation and organization, preparing reports and presentations, planning offsites, handling information requests, and managing group communications and internal and external events
Maintain up-to-date awareness of the executive's obligations to proactively assist and/or anticipate needs
able to provide support to leaders before they realize they need it
and expand the reach of the leadership team
Prioritize conflicting needs, handle matters expeditiously, proactively and confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures
Act as a proxy for the CMO and leadership team in certain situations and decisions not needing their full review
ensure confidence and trust so that you can learn and act in this manner
Manage a variety of special projects, as directed by the leadership team, across departments
Provide analysis on various metrics, and insight into the workings of various projects and departments, to evaluate the efficacy of certain programs
Develop and maintain productive and professional working relationships with executive level staff, as well as clients and partners

What we offer

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans

Fulltime

Personal Assistant to the CEO

As a Personal Assistant to the CEO, you will be managing the CEO office and work...

Location

Germany , Munich

Salary:

Not provided

Westwing Group SE

Expiration Date

Until further notice

Requirements

Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar field
The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience
Extraordinary organisational skills, a high level of diligence and a strong eye for detail
Quick grasp of complex situations and the confidence to make decisions independently
A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters
Expertise in managing strict deadlines and competing priorities across multiple executive calendars
Full proficiency in Microsoft Office (Word, Excel, Outlook), supplemented by the Google Office suite (Docs, Sheets, Slides)
Excellent social and communication skills with full fluency in both English and German

Job Responsibility

Working closely with the CEO, CFO and CMO of Europe’s #1 premium destination for Home & Living, leading the Executive Office and acting as a central touchpoint for internal and external enquiries
Coordinating and managing day-to-day organisational tasks, including full diary and inbox management for the CEO, as well as providing comprehensive administrative support, meetings, and correspondence management for the CMO and CFO
Arranging complex travel and accommodation and managing related expenses and payments
Coordinating all Supervisory Board appointments and managing high-impact event projects, with a primary focus on leading the organisation of CEO Roadshows, Executive Offsites, and the coordination and setup of the Monthly Group Allhands
Managing key stakeholder relations and organising high-level meetings and conferences to ensure seamless board and meeting operations
Working closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes

What we offer

A high-performance culture built on trust, feedback and collaboration
An inspiring, international environment that empowers you to think big, take ownership, and grow beyond your comfort zone
A flexible hybrid setup with 3 office days per week
Work-from-anywhere opportunities for up to 4 weeks per year
30 days of paid holiday
A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food
Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers
Wellbeing support through mental health resources, sports memberships, and preventive care
Sustainable mobility options with discounted public transport and JobRad
Support for working parents, including our on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl

Fulltime

Process Validation Engineer

Reporting to the Senior Manager process Validation, the Process Validation Engin...

Location

United States , Bedford

Salary:

Not provided

PCI Pharma Services

Expiration Date

Until further notice

Requirements

Experience in pharmaceutical or biopharmaceutical environment in operations/engineering/manufacturing/quality environments
Proficient in the development and execution of PPQs
Review commissioning, qualification and validation related system lifecycle documentation
Combination of equipment qualification, process validation, or cleaning validation is acceptable
QA pharmaceutical experience also preferred
Validation experience with the following is highly preferred: Vacuum physics, Heat and mass transfer, Formulation, Aseptic Filling and Lyophilization, Steam Sterilization, data analysis and statistics
Engagement and knowhow with regulatory inspections and knowledgeable in current industry standards and regulatory trends as they pertain to Validation of pharmaceutical or biopharmaceutical processes
Bachelor of Science degree in Chemical Engineering, Biochemistry, Biology or related scientific discipline required with a minimum of 7 – 10 years of Pharmaceutical industry experience or combination of work experience in Validation, QA, MFG, MTS, Process Development or Engineering
Highly organized professional who is accustomed to working in a result oriented-focused, dynamic CMO environment
Professional and collaborative team player must have excellent interpersonal skills

Job Responsibility

Develop and support the detailed project plans and timelines for the execution of process validation activities
Prepare validation & change control documentation, including protocols, summary reports, etc.
Author Process Performance Qualification/ verification validation plans
Author and perform the technical review of deviations and planned deviations, change controls, perform process monitoring, perform activities for lot release
Participate in client and Regulatory Audits
Work on CAPA and QS with minimal oversight to achieve timely results
Assist with determining impact of change control on qualified process and aseptic operations
Work closely with other validation department personnel and cross-functionally with MTS, Manufacturing, Engineering, QC, Quality Assurance, and project management to achieve all project deliverables
Assist management with mentoring and training of colleagues on policies and procedures including the requirements for validation
Perform all functions associated with process validation support

Fulltime

Principal Screening Medical Officer

The Senior Medical Officer, Screening, as a resource to the Chief Medical Office...

Location

United States , Madison

Salary:

260000.00 - 348000.00 USD / Year

Exact Sciences

Expiration Date

Until further notice

Requirements

Physician (M.D. degree or equivalent) with medical expertise in clinical practice and/or within the biotechnology industry
Strong clinical/medical background
Experience delivering clinical presentations within the medical community, particularly at major professional conferences and other medical leadership meetings
Experience interacting with key external stakeholders such as health system leaders, health care insurance managers, advocacy organizations, government agencies, etc.
Experience using Microsoft Office programs (i.e., Word, Excel, Power Point)
Demonstrated ability to perform the essential duties of the position with or without accommodation
Applicants must be currently authorized to work in country where work will be performed on a full or part-time basis

Job Responsibility

Perform strategic outreach to medical leadership representing Exact Sciences’ screening business, communicating the clinical value proposition of the company’s product portfolio
Strategically identify and engage national and regional thought leaders to conduct scientific discussions and understand insights related to clinical need and utility
Conduct clinical presentations and information sharing at major scientific conferences, health system meetings, and health care provider settings
Ensure close cross-functional collaboration and serve as a senior clinical expert to field personnel for presentations, communications, education, and other initiatives
Work in collaboration with Field Medical and Commercial teams to execute CMO-directed strategies for key stakeholder groups
Assist in the review, development, and execution of study protocols and engagements with investigators interested in collaborating on prioritized research studies to advance Exact Sciences’ screening portfolio
Provide clinical expertise to enrich initiatives such as sales training programs, journal clubs, ad hoc literature reviews, etc. as needed
In partnership with Field Medical, serve as a resource for Commercial teams for medical inquiries as needed
Effectively engage with internal stakeholders and enable successful linkages across teams
Stay abreast of new developments, papers, and trends relevant to Exact Sciences’ screening portfolio and work with the necessary internal stakeholders to be a conduit to the field for review of these developments

What we offer

Paid time off (including days for vacation, holidays, volunteering, and personal time)
Paid leave for parents and caregivers
A retirement savings plan
Wellness support
Health benefits including medical, prescription drug, dental, and vision coverage
Bonus eligibility

Fulltime

New

Accounting Manager

We are hiring Accounting Manager – Al Khobar, KSA. Alfa Laval is looking for Acc...

Location

Saudi Arabia , Al Khobar

Salary:

Not provided

Alfa Laval

Expiration Date

Until further notice

Requirements

Bachelor's degree in accounting or finance, with professional certification (ACCA, AICPA, CA, or CIMA) and a minimum of 3 years' post-qualification experience
Proven experience working with external audits and strong practical knowledge of IFRS and applicable tax regulations
Solid experience within internal control frameworks, including business process design, implementation, and continuous improvement
Relevant industry experience in a similar role and level of responsibility

Job Responsibility

Driving adoption of strategic direction and ensuring implementation of the same within the Finance Department
Statutory and group accounting, book closing, reporting on monthly basis for all KSA entities ensuring data quality, compliance and timeliness
Preparation of financial reports, such as income statements, balance sheets, analyze deviations
Oversee the investment of funds, manage associated risks, supervise cash management activities
Disbursement and Accounting for Payroll, Bonus, Leave & EOSB and coordination with local and regional HR to comply with the local labour laws
Establish & monitor the implementation and maintenance of accounting control procedures ensuring compliance with statutory & group rules
Forecasting of Costs and Financial affairs of the companies
Cash flow management and management of associated risks
Upholding procedures for custody and control of assets, records, loan collateral, and securities, to ensure safekeeping
Coordinate risk and insurance programs of establishments to control risks and losses

What we offer

An exciting place to build your career with the global leader, having opportunity to expand your global network inside- outside Alfa Laval with different nationalities
An interesting and challenging position in an international, open, and friendly environment where we help each other to develop and create value for our customers

Fulltime

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Executive Assistant, Office of the CMO

Job Description

Job Responsibility

Requirements

What we offer

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