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Executive Assistant / Office Manager

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Orchard Care Homes

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Location:
United Kingdom , Harrogate

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

37000.00 - 40000.00 GBP / Year
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Job Description:

At Orchard Care Homes, we’re looking for an experienced and forward‑thinking Executive Assistant / Office Manager to support our CEO and Senior Leadership Team, while also ensuring the smooth day‑to‑day running of our Support Centre. This is a varied and influential role, ideal for someone who thrives in a fast‑paced environment, enjoys being at the heart of the business, and takes pride in making things run seamlessly behind the scenes. You’ll bring a proactive, solutions‑focused mindset, anticipating needs and continuously improving how we operate. You’ll balance high-level executive support with office and people-focused responsibilities, acting as a trusted partner to senior leaders and a welcoming, reliable point of contact across the organisation.

Job Responsibility:

  • Provide high-level administrative and organisational support to the CEO and Senior Leadership Team
  • Prepare, coordinate and circulate monthly Board packs and attend Board meetings
  • Prepare presentations, reports, agendas and meeting materials
  • Take minutes, track actions and follow up with stakeholders
  • Proactively manage complex diaries and schedules
  • Coordinate meetings, travel, accommodation and itineraries for senior leaders
  • Support SLT projects, tracking progress and deadlines
  • Maintain the annual leave tracker for the Group Executive team
  • Support complaints management, including logging, follow-up and reporting
  • Ensure the office is welcoming, safe, well-organised and running smoothly
  • Act as the first point of contact for visitors and office-related queries
  • Manage relationships with suppliers, cleaners and contractors
  • Maintain office supplies, equipment and meeting room bookings
  • Coordinate office moves, desk allocations and workspace improvements
  • Support engagement and culture initiatives, including social events
  • Organise company-wide events such as conferences, leadership meetings and the annual staff party
  • Provide recruitment administration support, including interview scheduling and candidate communication
  • Support internal communication relating to the office and leadership team

Requirements:

  • Proven experience in an EA, Office Manager or similar support role within a fast-paced environment
  • Exceptional organisational and planning skills with the ability to manage competing priorities
  • A proactive, solutions-focused mindset and a genuine “can-do” attitude
  • Confident communicator with strong interpersonal skills at all levels
  • Discreet and professional when handling confidential information
  • Strong Microsoft Office skills (Word, Excel, PowerPoint)
  • Self-motivated and comfortable working with a high degree of autonomy
What we offer:
  • Career development from day one, with clear progression pathways
  • Hundreds of colleague discounts every month across shopping, holidays, dining, tech, and more
  • Excellent employee recognition schemes such as ‘Making a Difference” award and Long Service Awards
  • Free emotional, practical, and financial support that’s fully confidential, through an Employee Assistance Programme helpline and wellbeing app that’s available 24/7, all year round
  • Company-supported pension scheme to invest in your future
  • Fully funded DBS check

Additional Information:

Job Posted:
January 10, 2026

Expiration:
January 31, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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