Executive Assistant/Office Manager Job at Cencora (Lublin)

Executive Assistant/Office Manager

The role requires a highly organised and proactive individual to provide support...

Location

Ireland , Dublin

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative, office management, or IT support role
Proficiency in Microsoft Office Suite and common workplace applications (e.g., Outlook, Teams)
Basic knowledge of computer systems, office hardware, and troubleshooting steps
Strong communication, organisational, and multitasking skills
Ability to always maintain confidentiality and professionalism
Proactive, resourceful, and customer-service oriented

Job Responsibility

Serve as the primary point of contact for office operations and administrative support
Coordinate office activities, supplies, and maintenance to ensure a clean, efficient, and well-functioning workspace
Manage office inventory, vendor relationships, and service contracts (e.g., cleaning, IT, utilities, supplies)
Assist with scheduling meetings, booking conference rooms, and maintaining shared calendars
Support onboarding processes for new employees, including workstation setup and orientation logistics
Manage access cards for office access
Organise company events, meetings, and team activities
Provide basic first-level technical assistance to employees (e.g., troubleshooting hardware, software, and printer issues)
Liaise with the IT department or external vendors regarding more complex technical problems
Maintain office technology inventory and manage device setup, configuration, and updates

Fulltime

Executive Assistant/Office Manager

Location

United States , Boston

Salary:

85000.00 - 110000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of experience in an executive assistant, office manager, or similar administrative role
demonstrated success supporting C-suite or senior leaders with heavy calendar management
exceptional organizational, communication, and time-management skills
a proactive, people-first approach with strong emotional intelligence
ability to juggle competing priorities in a dynamic environment
high level of discretion and professional judgment
a detail-oriented mindset with interest in building and improving processes

Job Responsibility

Managing facilities, vendors, supplies, and building relationships
coordinating conference rooms, meetings, and board-level logistics
serving as the primary point of contact for office guests and reception needs
providing direct calendar, travel, and expense management support to senior executives
preparing meeting materials, agendas, and follow-up tracking
drafting and proofreading executive communications
handling sensitive and confidential information with discretion
supporting onboarding logistics and workspace setup for new hires
planning internal events, team gatherings, and leadership offsites
and partnering with HR leadership on culture, engagement, and recognition initiatives

What we offer

Bonus potential
comprehensive benefits
generous PTO
wellness perks

Fulltime

Executive Assistant/Office Manager

We are looking for an experienced and proactive Executive Assistant/Office Manag...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, office management, or a closely related administrative role
Demonstrated success supporting senior executives or C-suite leaders in a fast-paced business setting
Strong experience with complex calendar coordination, travel planning, and executive correspondence
Excellent written and verbal communication skills with the ability to interact professionally across all levels of an organization
High level of organization, discretion, and attention to detail when handling sensitive information and competing priorities
Ability to manage multiple tasks independently while adapting quickly to changing business needs
Bachelor’s degree preferred

Job Responsibility

Oversee day-to-day office activities to maintain an organized, detail-focused, and productive work environment
Manage executive calendars by prioritizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and related logistical details
Prepare presentations, reports, meeting materials, and other documents to support leadership communication and decision-making
Track and reconcile business expenses, ensuring accurate documentation and timely submission of reports
Plan and support internal meetings, team gatherings, and workplace events that strengthen employee engagement and office culture
Assist with onboarding logistics for new hires, including workspace readiness, scheduling, and coordination of introductory activities
Serve as a key point of contact for office vendors, supplies, and general administrative needs, helping operations run smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant/Office Manager

Our thriving San Francisco Private Equity client is hiring an Executive Assistan...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor Degree highly preferred
At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting
Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach
Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence
Strong organizational skills with the ability to follow through consistently and handle changing needs effectively
Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills
Willingness to work primarily on site in San Francisco, California, with four in-office days each week
Flexibility to begin earlier or stay later on occasion to support business meetings or special events

Job Responsibility

Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track
Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment
Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics
Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area
Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations
Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities
Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule
Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Executive Assistant/Office Manager

Our thriving San Francisco Private Equity client is hiring an Executive Assistan...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor Degree highly preferred
At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting
Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach
Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence
Strong organizational skills with the ability to follow through consistently and handle changing needs effectively
Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills
Willingness to work primarily on site in San Francisco, California, with four in-office days each week
Flexibility to begin earlier or stay later on occasion to support business meetings or special events

Job Responsibility

Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track
Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment
Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics
Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area
Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations
Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities
Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule
Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant/Office Manager

Executive Assistant/Office Manager to $95K – Combine Critical Support with Opera...

Location

United States , Norwood

Salary:

80000.00 - 95000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of experience in executive support and office management
advanced proficiency in Microsoft PowerPoint, Excel, Outlook/Teams, and Concur
exceptional organizational and prioritization skills
strong written and verbal communication abilities
proven discretion in handling confidential information
a proactive, detail-oriented mindset that thrives in dynamic environments

Job Responsibility

managing complex calendars and scheduling across multiple time zones
coordinating executive meetings and preparing briefing materials
planning and booking domestic and international travel with detailed itineraries
processing expense reports and maintaining compliance
creating polished presentations and tracking reports
overseeing office operations including vendor management, supplies, and event coordination
partnering with internal teams on onboarding and workspace setup
acting as a trusted point of contact for internal and external stakeholders

What we offer

competitive compensation
comprehensive benefits

Fulltime

Executive Assistant/Office Manager

Executive Assistant/Office Manager to $95K - Combine Critical Support with Opera...

Location

United States , Norwood

Salary:

80000.00 - 95000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of experience in executive support and office management
advanced proficiency in Microsoft PowerPoint, Excel, Outlook/Teams, and Concur
exceptional organizational and prioritization skills
strong written and verbal communication abilities
proven discretion in handling confidential information
a proactive, detail-oriented mindset that thrives in dynamic environments

Job Responsibility

managing complex calendars and scheduling across multiple time zones
coordinating executive meetings and preparing briefing materials
planning and booking domestic and international travel with detailed itineraries
processing expense reports and maintaining compliance
creating polished presentations and tracking reports
overseeing office operations including vendor management, supplies, and event coordination
partnering with internal teams on onboarding and workspace setup
acting as a trusted point of contact for internal and external stakeholders

What we offer

competitive compensation
comprehensive benefits

Fulltime

Executive Assistant/Office Coordinator

Legends Global is seeking a highly organized, proactive, and detail-oriented Exe...

Location

United States , Norwalk

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

High school diploma required
bachelor’s degree or equivalent experience preferred
Minimum of 3+ years’ experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent organizational and time-management skills
Proven ability to maintain confidentiality
Strong interpersonal skills
Strong knowledge of national and international travel logistics
Basic understanding of budgeting, financial reporting, and expense tracking

Job Responsibility

Coordinate and manage complex calendars for C-suite and VP-level executives
Schedule internal and external meetings
Proactively resolve scheduling conflicts
Arrange domestic and international travel
Prepare and reconcile travel expense reports
Draft, edit, and format job descriptions, memos, presentations, and other business documents
Handle confidential information
Support meeting preparation
Serve as a point of contact between executives and internal/external stakeholders
Facilitate communication

What we offer

medical
dental
vision
life and disability insurance
paid vacation
401k plan

Fulltime

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