Executive Assistant & Office Manager Job at United Way (Durham)

Executive Assistant & Office Manager

Famous and well-regarded landmark in the heart of London Bridge is looking to re...

Location

United Kingdom , London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous EA experience supporting Senior management
Interpersonal skills: Confident in liaising with stakeholders at all levels
Communication skills: Strong verbal and written communication with a keen eye for detail
Problem-Solving: Ability to anticipate challenges and resolve issues independently
Professionalism: A high level of discretion and a commitment to maintaining confidentiality
Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel

Job Responsibility

Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
Organise appropriate facilities and catering/refreshments
Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
Organisational support for staff events, conferences and other key events as required
Drafting and issuing correspondence, management of legal documentation for signature
Keeping an inventory of office supplies and ordering new materials as required
Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc)
Manage the meeting rooms ensuring appropriate set-up for internal and external meetings
Ensure the office space are kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors
Monitor and report on the overall use of the admin budget

What we offer

Work in a vibrant office location with easy access to transportation
Be part of an enthusiastic and ambitious team that values your contribution
Generous company benefits

Fulltime

Executive Assistant & Office Manager

We are seeking a highly organized and proactive Executive Assistant & Office Man...

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5–7+ years of experience in executive support, office management, or administrative leadership roles
Bilingual fluency in both English and Spanish required
Strong organizational, multitasking, and prioritization skills
Excellent written and verbal communication abilities
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Ability to maintain confidentiality and exercise discretion at all times
Strong interpersonal skills with a professional and service-oriented approach
Self-starter with strong problem-solving abilities and attention to detail

Job Responsibility

Provide high-level administrative support to senior leadership and cross-functional teams
Manage complex calendars, scheduling, and meeting coordination
Coordinate domestic and international travel arrangements, itineraries, and logistics
Prepare presentations, reports, meeting materials, and executive correspondence
Track follow-up items and ensure timely completion of action items from meetings
Maintain confidential records, files, and sensitive business information
Serve as a liaison between leadership, employees, vendors, and external stakeholders
Support expense reporting and reimbursement processes through expense management systems
Oversee daily office operations to maintain an organized and efficient workplace
Coordinate office vendors, suppliers, and service providers

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Executive Assistant & Office Manager

We are a forward-thinking technology organisation that connects brands with new ...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Solid experience supporting senior leaders in a fast-paced setting
self-starter who takes initiative and thrives without micromanagement
ability to switch between tasks seamlessly
super organized and detail-focused
clear communicator who handles sensitive information with care
tech-savvy and quick to learn new tools, familiar with Outlook, Teams, and HR platforms

Job Responsibility

Manage a fast-paced calendar and schedule internal/external meetings
coordinate agendas, book travel, and ensure timely follow-ups
act as a reliable point of contact and trusted gatekeeper
assist with board pack preparation and meeting logistics
support financial administration and governance activities
oversee daily operations of the London office
manage relationships with building management and coordinate meeting room bookings
foster a welcoming and organized hybrid working environment
coordinate employee lifecycle tasks including onboarding and offboarding
maintain accurate employee records and address routine HR matters

What we offer

Competitive salary and great company benefits
hybrid working model: 2-3 days in the office
opportunities for personal and professional growth
diverse and supportive team culture

Fulltime

Executive Assistant & Office Manager

We are looking for an organized, energetic, and proactive Executive Assistant & ...

Location

United States , Denver

Salary:

75000.00 - 90000.00 USD / Year

Zero Homes

Expiration Date

Until further notice

Requirements

3+ years of experience in an Executive Assistant, Office Manager, or heavily administrative Operations role, preferably in a fast-paced startup environment
Exceptional written and verbal communication skills
Proficiency with Google Workspace (Gmail, Calendar, Drive), Slack, and modern office tools
Live in the Denver area and are excited to work onsite 5 days a week

Job Responsibility

Strategic Calendar Management: Own the CEO’s calendar with precision
Inbox Triage & Management: Accelerate the CEO by managing high-volume email
Meeting Orchestration: Plan, attend, and run weekly Leadership Team meetings and company All-Hands
Facility Management: Be the primary point of contact for our Denver office
Team Experience & Events: Plan and host team events
Onboarding & Recruiting Support: Partner with the People team to schedule interviews and provide a 'white glove' onboarding experience for new hires

What we offer

Meaningful equity
Annual performance-based bonuses for outstanding performance
Medical, Dental, and Vision
4 weeks PTO + unlimited sick days
In-office role, with a flexible schedule
Workstation stipend

Fulltime

Executive Assistant & Office Manager

CourtAvenue is looking for a 'High-Velocity' Executive Assistant & Office Manage...

Location

United States , Cincinnati

Salary:

30.00 - 45.00 USD / Hour

CourtAvenue

Expiration Date

Until further notice

Requirements

6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership
2+ years of in-office administrative or office-management experience
Absolute professionalism and discretion when handling sensitive information
Excellent written, verbal, and interpersonal communication skills
Willingness to be flexible, and manage ever changing priorities
Proficiency in Google Workspace, Slack, and Zoom a plus
AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output
Event planning experience preferred
High school degree required
additional certifications in project management or office administration are a plus

Job Responsibility

Manage and sort complex executive calendars and support expense reporting with total accuracy
Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs—ensuring support consistency across locations
Create, order and activate in-person events, employee celebrations, 'wow-factor' new hire welcome kits, and more
Maintain the administrative budget and track all expenditures with meticulous detail
Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move
Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested
Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up
Source options for supplies, swag, and thoughtful gifts to order for internal and external teams

Parttime

Office Manager & Executive Assistant

This is a dual-function role combining high-level Executive Assistant support to...

Location

United Kingdom , London

Salary:

45000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a PA/EA supporting senior leadership
Previous experience in an Office Manager role
Demonstrated ability to manage both business and personal executive tasks
High level of confidentiality, discretion, and professional judgement
Strong interpersonal skills with the ability to communicate confidently at all levels
Exceptional organisational and time‑management capabilities
Proactive, adaptable, and solutions‑focused approach
Meticulous attention to detail
Strong PC literacy and administrative proficiency

Job Responsibility

Provide comprehensive diary management, including coordination across multiple time zones
Schedule, prepare, and coordinate internal and external meetings
Prepare meeting agendas, supporting documents, and take minutes when required
Arrange refreshments and daily lunches for senior leadership
Coordinate global travel, including flights, hotels, visas, and detailed itineraries
Organise corporate events, dinners, and client engagements
Manage the MD's expenses, ensuring timely submission and reconciliation
Oversee corporate gifting, including selection, coordination, and delivery
Provide personal support and ad hoc out‑of‑office assistance using the company-provided phone
Lead the smooth running of the UK office, ensuring a professional, efficient, and welcoming working environment

Fulltime

Office Manager / Executive Assistant

We’re looking for someone who is driven, proactive, and energized by fast-paced ...

Location

Singapore , Singapore

Salary:

Not provided

AppLovin

Expiration Date

Until further notice

Requirements

Driven, proactive, and energized by fast-paced environments
Enjoy wearing multiple hats, taking ownership, and building structure where it doesn’t yet exist
Excited by autonomy, momentum, and being part of something in its early stages

Job Responsibility

Own the day-to-day running of the office, ensuring a smooth, well-organized, and welcoming workplace
Manage facilities, vendors, supplies, and office services
Serve as the primary point of contact for office-related needs and issues
Support onboarding and offboarding logistics (equipment, access, workspace setup)
Coordinate and manage office-related contracts and renewals (vendors, services, facilities)
Liaise with legal, finance, and external vendors as needed
Track key contract dates and ensure timely renewals or updates
Support administration and coordination of employee benefits and perks
Act as a resource for team members on benefits-related questions, escalating when needed
Partner with HR or leadership to help improve employee experience initiatives

Office Manager / Executive Assistant

Be the heartbeat of QB. Join us as an Office Manager/EA, supporting the CEO, run...

Location

United Kingdom , London

Salary:

51000.00 GBP / Year

Quintessential Brands Group

Expiration Date

Until further notice

Requirements

Experience supporting senior leaders in a PA, EA, or Office Management role
Strong organisational and time-management skills
Confidence as a central point of contact across the business
A professional, welcoming manner with visitors and stakeholders
Comfort coordinating IT queries with suppliers or internal teams
The ability to juggle priorities while staying focused and composed
A hands-on, can-do mindset and strong attention to detail

Job Responsibility

Executive Support – Provide intermittent PA support to the CEO and other members of the executive team
Office/Facilities Management – Take ownership of the day-to-day running of the office
Welcoming guests & first impressions – Act as the first point of contact for visitors
IT and administration co-ordination – Serve as the central point for administrative matters and simple IT queries
Events & Engagement – Organise internal events and support the delivery of selected external events
Stock & Supplies – Manage office and business stock

What we offer

25 days holiday plus bank holidays
Bupa Healthcare
Company pension scheme
Staff product allowance and discounts

Fulltime

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Executive Assistant & Office Manager

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Executive Assistant & Office Manager

Executive Assistant & Office Manager

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