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Executive Assistant/Office Manager

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Robert Half

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Location:
United States , San Francisco

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage.

Job Responsibility:

  • Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track
  • Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment
  • Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics
  • Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area
  • Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations
  • Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities
  • Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule
  • Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces

Requirements:

  • Bachelor Degree highly preferred
  • At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting
  • Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach
  • Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence
  • Strong organizational skills with the ability to follow through consistently and handle changing needs effectively
  • Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills
  • Willingness to work primarily on site in San Francisco, California, with four in-office days each week
  • Flexibility to begin earlier or stay later on occasion to support business meetings or special events
What we offer:
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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