Executive Assistant / Office Manager Job at Robert Half (Portola Valley)

Senior Executive Assistant and Office Manager

We are seeking a dynamic Senior Executive Assistant and Office Manager to suppor...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Lead and nurture a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Senior Executive Assistant and Office Manager

You will provide professional and proactive administrative support, ensuring the...

Location

United Kingdom , West Bromwich

Salary:

39000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience supporting at Director or Senior Leadership team
Excellent organisational skills
Able to prioritise tasks, meeting tight deadlines
Excellent written and verbal communication skills including minute taking
Experienced user of MS Office: Word, Excel, Teams and Outlook

Job Responsibility

Deliver effective and efficient PA support to the CEO while overseeing the Executive support services team
Manage scheduling of meetings, preparing papers, and event planning, collaborating with various stakeholders
Lead and nurture a small team of Executive Assistants, promoting their professional development
Build and maintain relationships with internal and external stakeholders on behalf of the Senior Leadership Team
Oversee meeting preparations, including drafting agendas, minute-taking, and tracking actions
Develop supporting systems for room bookings, stakeholder engagement, and event organisation
Prepare detailed presentations, reports, and correspondence as requested by the SLT
Support the organisation of high-profile events, like visits and awards ceremonies
Ensure the smooth running of the CEO's office while identifying opportunities for improved administrative procedures

What we offer

35 Days holiday (plus bank holidays and Christmas closure)
excellent pension scheme
retail discounts
onsite Gym membership
supportive team

Fulltime

Executive Assistant & Office Manager

We are a forward-thinking technology organisation that connects brands with new ...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Solid experience supporting senior leaders in a fast-paced setting
self-starter who takes initiative and thrives without micromanagement
ability to switch between tasks seamlessly
super organized and detail-focused
clear communicator who handles sensitive information with care
tech-savvy and quick to learn new tools, familiar with Outlook, Teams, and HR platforms

Job Responsibility

Manage a fast-paced calendar and schedule internal/external meetings
coordinate agendas, book travel, and ensure timely follow-ups
act as a reliable point of contact and trusted gatekeeper
assist with board pack preparation and meeting logistics
support financial administration and governance activities
oversee daily operations of the London office
manage relationships with building management and coordinate meeting room bookings
foster a welcoming and organized hybrid working environment
coordinate employee lifecycle tasks including onboarding and offboarding
maintain accurate employee records and address routine HR matters

What we offer

Competitive salary and great company benefits
hybrid working model: 2-3 days in the office
opportunities for personal and professional growth
diverse and supportive team culture

Fulltime

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...

Location

United Kingdom , South West London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in a PA or EA role
Excellent organisational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite and digital tools
Ability to work independently and manage multiple priorities
Discreet, professional, and reliable

Job Responsibility

Provide high-level administrative support to senior executives
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare documents, reports, and presentations
Handle confidential information with discretion
Liaise with internal teams and external stakeholders
Assist with project coordination and follow-ups
Support with office management tasks as needed

What we offer

Flexible working hours
Supportive and friendly team culture
Opportunity to grow with the business

Parttime

Executive Assistant to General Manager

Executive Assistant position at Jaipur Marriott Hotel supporting the General Man...

Location

India , Jaipur

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Greet persons entering the office and direct/escort to destination
Open, read, and prepare answers to routine letters
Locate and attach appropriate files to incoming correspondence
Take and distribute meeting minutes
Handle and distribute incoming and outgoing mail
Create and maintain computer- and paper-based filing systems
Transmit information using computer, mail, or facsimile
Prepare documents using word processing, spreadsheet, database, or presentation software
Enter and retrieve information from computer databases
Operate standard office equipment

Job Responsibility

Greet visitors and determine nature of visit
Prepare routine correspondence
Maintain filing systems
Handle mail distribution
Take meeting minutes
Operate office equipment
Document guest feedback
Maintain confidentiality
Support team goals
Provide exceptional guest service

What we offer

Training and development opportunities
Recognition programs
Focus on holistic well-being
Global team environment
Career development

Fulltime

Executive Office Assistant

Our client is a private investment firm focused on the healthcare sector special...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years if related experience in office administration/management
Experience within financial services or similar-paced industry
Direct executive support experience preferred
Excellent written and verbal communication skills
Proficiency in Microsoft Office
Experience with CRM systems

Job Responsibility

Assist with scheduling, planning, and departmental functions
Oversee calendar management, travel logistics, and expense reporting for investment professionals
Maintain the CRM system including capturing daily meetings/calls
Assist with preparing marketing materials
Greet and provide general support to visitors
Work with building management and facilities
Lead office operations including kitchen/supply management and vendor management
Maintain conference room calendars
Assist with annual event coordination/logistics as needed
Assist with and coordination of occasional team and firm events

Fulltime

Office Manager or Executive Assistant

Location

France , Paris

Salary:

Not provided

Audit, Buchhaltung & Tax in Frankreich (ABTF)

Expiration Date

Until further notice

Requirements

Excellent organisational skills are essential
Good level of German

Job Responsibility

Be the right-hand man of the 2 senior accountants
Internal and external communication by managing the flow of information
General administrative activities, such as telephone switchboard, mail, orders, updating and managing client and supplier contracts, personnel administration, etc.
Invoicing and reminders
Preparatory accounting work (digitising accounting documents, entering and filing invoices)
Preparing VAT returns
Monitoring deadlines and schedules / coordinating the team's activities
Assistance with our office management projects

Executive Assistant to Chief Strategy Officer

We are looking for a smart, proactive, and highly organized Executive Assistant ...

Location

India; Philippines

Salary:

Not provided

Hikinex

Expiration Date

Until further notice

Requirements

At least 1 year of experience as an Executive Assistant, ideally supporting a C-level executive, director, or decision-maker
Strong organizational, time management, and project management skills
Excellent written and verbal communication skills
Tech-savvy with experience using collaboration tools (Google Workspace, Microsoft Office, project management software)
Able to work independently, multitask, and adapt in a fast-paced environment
Proactive, resourceful, and solution-oriented mindset
Comfortable working remotely and aligned with US business hours (PST)

Job Responsibility

Provide comprehensive administrative and operational support to the Chief Strategy Officer
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
Prepare meeting materials, agendas, and ensure follow-up on action items
Support project management tasks, tracking deliverables, and ensuring deadlines are met
Handle email correspondence, draft communications, and prioritize urgent matters
Serve as the primary point of contact for internal and external stakeholders on behalf of the CSO
Conduct research, prepare reports, and assist with strategic initiatives as required
Anticipate the needs of the CSO and proactively address challenges
Maintain confidentiality and discretion at all times

What we offer

Remote work flexibility
Opportunity to work closely with executive leadership, particularly in strategy and operations
A dynamic, supportive, and growth-oriented work environment

Fulltime

Executive Assistant / Office Manager

Robert Half

Location:
United States , Portola Valley

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
May 04, 2026

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