CrawlJobs Logo

Executive Assistant/Office Manager

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Boston

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for an experienced and proactive Executive Assistant/Office Manager to support daily business operations. This position combines high-level administrative support with office coordination and employee-facing responsibilities, making it well suited for someone who is organized, resourceful, and comfortable working in a dynamic environment. The ideal candidate brings strong judgment, excellent communication skills, and a service-oriented approach to creating an efficient and welcoming workplace.

Job Responsibility:

  • Oversee day-to-day office activities to maintain an organized, detail-focused, and productive work environment
  • Manage executive calendars by prioritizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
  • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and related logistical details
  • Prepare presentations, reports, meeting materials, and other documents to support leadership communication and decision-making
  • Track and reconcile business expenses, ensuring accurate documentation and timely submission of reports
  • Plan and support internal meetings, team gatherings, and workplace events that strengthen employee engagement and office culture
  • Assist with onboarding logistics for new hires, including workspace readiness, scheduling, and coordination of introductory activities
  • Serve as a key point of contact for office vendors, supplies, and general administrative needs, helping operations run smoothly

Requirements:

  • At least 3 years of experience in executive support, office management, or a closely related administrative role
  • Demonstrated success supporting senior executives or C-suite leaders in a fast-paced business setting
  • Strong experience with complex calendar coordination, travel planning, and executive correspondence
  • Excellent written and verbal communication skills with the ability to interact professionally across all levels of an organization
  • High level of organization, discretion, and attention to detail when handling sensitive information and competing priorities
  • Ability to manage multiple tasks independently while adapting quickly to changing business needs
  • Bachelor’s degree preferred
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Assistant/Office Manager

Executive Assistant/Office Manager

Executive Assistant/Office Manager to $95K – Combine Critical Support with Opera...
Location
Location
United States , Norwood
Salary
Salary:
80000.00 - 95000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in executive support and office management
  • advanced proficiency in Microsoft PowerPoint, Excel, Outlook/Teams, and Concur
  • exceptional organizational and prioritization skills
  • strong written and verbal communication abilities
  • proven discretion in handling confidential information
  • a proactive, detail-oriented mindset that thrives in dynamic environments
Job Responsibility
Job Responsibility
  • managing complex calendars and scheduling across multiple time zones
  • coordinating executive meetings and preparing briefing materials
  • planning and booking domestic and international travel with detailed itineraries
  • processing expense reports and maintaining compliance
  • creating polished presentations and tracking reports
  • overseeing office operations including vendor management, supplies, and event coordination
  • partnering with internal teams on onboarding and workspace setup
  • acting as a trusted point of contact for internal and external stakeholders
What we offer
What we offer
  • competitive compensation
  • comprehensive benefits
  • Fulltime
Read More
Arrow Right

Executive Assistant/Office Manager

Executive Assistant/Office Manager to $95K - Combine Critical Support with Opera...
Location
Location
United States , Norwood
Salary
Salary:
80000.00 - 95000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in executive support and office management
  • advanced proficiency in Microsoft PowerPoint, Excel, Outlook/Teams, and Concur
  • exceptional organizational and prioritization skills
  • strong written and verbal communication abilities
  • proven discretion in handling confidential information
  • a proactive, detail-oriented mindset that thrives in dynamic environments
Job Responsibility
Job Responsibility
  • managing complex calendars and scheduling across multiple time zones
  • coordinating executive meetings and preparing briefing materials
  • planning and booking domestic and international travel with detailed itineraries
  • processing expense reports and maintaining compliance
  • creating polished presentations and tracking reports
  • overseeing office operations including vendor management, supplies, and event coordination
  • partnering with internal teams on onboarding and workspace setup
  • acting as a trusted point of contact for internal and external stakeholders
What we offer
What we offer
  • competitive compensation
  • comprehensive benefits
  • Fulltime
Read More
Arrow Right

Executive Assistant/Office Manager

Are you an organized, proactive, and detail-oriented professional fluent in both...
Location
Location
Poland , Lublin
Salary
Salary:
Not provided
cencora.com Logo
Cencora
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Fluency in both Polish and English
  • Proven experience in an Executive Assistant, Office Manager, or similar role
  • Exceptional ability to manage multiple priorities, schedules, and tasks efficiently
  • Strong written and verbal communication skills in both Polish and English
  • A proactive mindset with the ability to anticipate needs and provide solutions
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Job Responsibility
Job Responsibility
  • Collaborate with Directors to provide high-level administrative and organizational support to leadership teams across various functions
  • Manage complex calendars and scheduling, including meeting prioritization and large-scale meeting coordination
  • Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion
  • Oversee project administration, including coordination, tracking, and administrative tasks
  • Perform essential administrative duties such as filing, data entry, and handling correspondence
  • Organize travel arrangements, including flights, accommodations, and transportation for team members
  • Plan, execute, and assist with team activities and logistics, including staff meetings, town halls, and on-site/off-site events
  • Track and help drive completion of key deliverables while following up on outstanding action items to ensure progress
What we offer
What we offer
  • Competitive salary and benefits package
  • Fulltime
Read More
Arrow Right

Executive Assistant/Office Manager

Our thriving San Francisco Private Equity client is hiring an Executive Assistan...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor Degree highly preferred
  • At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting
  • Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach
  • Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence
  • Strong organizational skills with the ability to follow through consistently and handle changing needs effectively
  • Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills
  • Willingness to work primarily on site in San Francisco, California, with four in-office days each week
  • Flexibility to begin earlier or stay later on occasion to support business meetings or special events
Job Responsibility
Job Responsibility
  • Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track
  • Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment
  • Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics
  • Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area
  • Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations
  • Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities
  • Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule
  • Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Assistant

Our client is seeking a highly organised and dynamic part-time Executive Assista...
Location
Location
Austria , Vienna
Salary
Salary:
Not provided
corapartners.com Logo
Cora Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum 2 years’ experience in a similar Executive Assistant/Office Manager position (UHNW or senior-level experience preferred)
  • A fluency in both German and English (spoken and written)
  • Strong organisational and time-management skills with excellent attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new digital tools quickly
  • Solid numerical and analytical skills
  • comfortable with budgets, reports, and expense management
  • Excellent communication and interpersonal skills, able to liaise effectively at all levels
  • Ability to work independently, problem-solve, and take initiative with sound judgement
  • High level of discretion and integrity in handling confidential matters
Job Responsibility
Job Responsibility
  • Provide high-level administrative and executive support, with direct communication and close liaison with the Principal
  • Oversee daily operations across household and office functions
  • Manage diary coordination, scheduling meetings, booking appointments, restaurants and complex calendars
  • Coordinate all travel arrangements, including jet brokering, transfers, VIP services, and hotel bookings
  • Oversee house maintenance and day-to-day operational requirements of the residence(s)
  • Line manage household staff to ensure seamless coordination
  • Set up and manage the office, overseeing office management duties and processes
  • Manage, review, and process bookkeeping activities, including invoices, bills, payments, reconciliations, and expense claims, liaising with accountants and family office staff
  • Prepare correspondence, reports, briefing notes, and other documentation as required
  • Act as the first point of contact for internal and external stakeholders, exercising discretion and professionalism
  • Parttime
Read More
Arrow Right

Executive Assistant/Office Manager

Our thriving San Francisco Private Equity client is hiring an Executive Assistan...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor Degree highly preferred
  • At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting
  • Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach
  • Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence
  • Strong organizational skills with the ability to follow through consistently and handle changing needs effectively
  • Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills
  • Willingness to work primarily on site in San Francisco, California, with four in-office days each week
  • Flexibility to begin earlier or stay later on occasion to support business meetings or special events
Job Responsibility
Job Responsibility
  • Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track
  • Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment
  • Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics
  • Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area
  • Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations
  • Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities
  • Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule
  • Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant/Office Manager

The role requires a highly organised and proactive individual to provide support...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in an administrative, office management, or IT support role
  • Proficiency in Microsoft Office Suite and common workplace applications (e.g., Outlook, Teams)
  • Basic knowledge of computer systems, office hardware, and troubleshooting steps
  • Strong communication, organisational, and multitasking skills
  • Ability to always maintain confidentiality and professionalism
  • Proactive, resourceful, and customer-service oriented
Job Responsibility
Job Responsibility
  • Serve as the primary point of contact for office operations and administrative support
  • Coordinate office activities, supplies, and maintenance to ensure a clean, efficient, and well-functioning workspace
  • Manage office inventory, vendor relationships, and service contracts (e.g., cleaning, IT, utilities, supplies)
  • Assist with scheduling meetings, booking conference rooms, and maintaining shared calendars
  • Support onboarding processes for new employees, including workstation setup and orientation logistics
  • Manage access cards for office access
  • Organise company events, meetings, and team activities
  • Provide basic first-level technical assistance to employees (e.g., troubleshooting hardware, software, and printer issues)
  • Liaise with the IT department or external vendors regarding more complex technical problems
  • Maintain office technology inventory and manage device setup, configuration, and updates
  • Fulltime
Read More
Arrow Right

Team Assistant

We are seeking a highly organised and proactive Assistant to provide administrat...
Location
Location
United Kingdom , London
Salary
Salary:
24000.00 - 40000.00 GBP / Year
membershipbespoke.co.uk Logo
Membership Bespoke
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent knowledge of MS Office, especially Excel
  • Confident using CRM platforms
  • Strong organisational, time-management, and interpersonal skills
  • A professional, flexible approach with a proactive, can-do attitude
  • High levels of tact, discretion, and diplomacy
  • Strong written and verbal communication skills
Job Responsibility
Job Responsibility
  • Act as a central point of contact for both teams, managing diaries, scheduling internal and external meetings, coordinating with venues, and maintaining appointment schedules
  • Support the administration of multiple committees and working groups, including CRM updates, scheduling meetings, and preparing and distributing agendas and papers
  • Assist Member Relations with the preparation of internal and external reports
  • Maintain accurate CRM records and produce associated reports
  • Coordinate travel arrangements and prepare travel packs, including itineraries and relevant meeting summaries
  • Collate and process expenses
  • Provide logistical support for organisation-hosted events in London, including occasional evening commitments
  • Provide cover for the Executive Assistant/Office Manager when required
  • Parttime
Read More
Arrow Right