CrawlJobs Logo

Executive Assistant, Office Manager

United States, Boston 45.00 - 55.00 USD / Hour · Job Posted June 10, 2026
Apply Position
Job Link Share

Job Description

We are currently seeking candidates for an Executive Assistant/Office Manager opportunity with a highly successful hedge fund located in Boston, MA. This role will oversee daily office operations while providing executive support to the CFO and additional C-suite leaders. Key responsibilities include complex calendar management, domestic and international travel coordination, internal and external correspondence, meeting preparation and coordination, vendor management, and event planning. The ideal candidate will have 5+ years of experience in executive support, administrative support, and/or office management within a fast-paced professional environment. This is a 3-6+ month contract-to-hire position, paying between $45-$55/hour (depending on experience).

Job Responsibility

  • Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
  • Manage complex calendars, meetings, and domestic and international travel
  • Prepare and manage executive correspondence, presentations, and briefing materials
  • Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
  • Track priorities and ensure timely follow-through on action items
  • Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
  • Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
  • Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
  • Handle confidential information with discretion and support special projects as needed
  • Perform additional responsibilities as needed

Requirements

  • Bachelor's degree (required)
  • 5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
  • Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
  • Strong organizational, time management, and prioritization skills
  • High degree of professionalism, discretion, and sound judgement
  • Exceptional follow-through skills with strong attention to detail

Nice to have

Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Similar Jobs for

Executive Assistant, Office Manager

8 matching positions

Office Manager & Executive Assistant

This is a dual-function role combining high-level Executive Assistant support to...
Location
Location
United Kingdom , London
Salary
Salary:
45000.00 - 60000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a PA/EA supporting senior leadership
  • Previous experience in an Office Manager role
  • Demonstrated ability to manage both business and personal executive tasks
  • High level of confidentiality, discretion, and professional judgement
  • Strong interpersonal skills with the ability to communicate confidently at all levels
  • Exceptional organisational and time‑management capabilities
  • Proactive, adaptable, and solutions‑focused approach
  • Meticulous attention to detail
  • Strong PC literacy and administrative proficiency
Job Responsibility
Job Responsibility
  • Provide comprehensive diary management, including coordination across multiple time zones
  • Schedule, prepare, and coordinate internal and external meetings
  • Prepare meeting agendas, supporting documents, and take minutes when required
  • Arrange refreshments and daily lunches for senior leadership
  • Coordinate global travel, including flights, hotels, visas, and detailed itineraries
  • Organise corporate events, dinners, and client engagements
  • Manage the MD's expenses, ensuring timely submission and reconciliation
  • Oversee corporate gifting, including selection, coordination, and delivery
  • Provide personal support and ad hoc out‑of‑office assistance using the company-provided phone
  • Lead the smooth running of the UK office, ensuring a professional, efficient, and welcoming working environment
  • Fulltime
Read More
Arrow Right

Office Manager / Executive Assistant

We’re looking for someone who is driven, proactive, and energized by fast-paced ...
Location
Location
Singapore , Singapore
Salary
Salary:
Not provided
applovin.com Logo
AppLovin
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Driven, proactive, and energized by fast-paced environments
  • Enjoy wearing multiple hats, taking ownership, and building structure where it doesn’t yet exist
  • Excited by autonomy, momentum, and being part of something in its early stages
Job Responsibility
Job Responsibility
  • Own the day-to-day running of the office, ensuring a smooth, well-organized, and welcoming workplace
  • Manage facilities, vendors, supplies, and office services
  • Serve as the primary point of contact for office-related needs and issues
  • Support onboarding and offboarding logistics (equipment, access, workspace setup)
  • Coordinate and manage office-related contracts and renewals (vendors, services, facilities)
  • Liaise with legal, finance, and external vendors as needed
  • Track key contract dates and ensure timely renewals or updates
  • Support administration and coordination of employee benefits and perks
  • Act as a resource for team members on benefits-related questions, escalating when needed
  • Partner with HR or leadership to help improve employee experience initiatives
Read More
Arrow Right

Office Manager / Executive Assistant

Be the heartbeat of QB. Join us as an Office Manager/EA, supporting the CEO, run...
Location
Location
United Kingdom , London
Salary
Salary:
51000.00 GBP / Year
quintessentialbrands.com Logo
Quintessential Brands Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting senior leaders in a PA, EA, or Office Management role
  • Strong organisational and time-management skills
  • Confidence as a central point of contact across the business
  • A professional, welcoming manner with visitors and stakeholders
  • Comfort coordinating IT queries with suppliers or internal teams
  • The ability to juggle priorities while staying focused and composed
  • A hands-on, can-do mindset and strong attention to detail
Job Responsibility
Job Responsibility
  • Executive Support – Provide intermittent PA support to the CEO and other members of the executive team
  • Office/Facilities Management – Take ownership of the day-to-day running of the office
  • Welcoming guests & first impressions – Act as the first point of contact for visitors
  • IT and administration co-ordination – Serve as the central point for administrative matters and simple IT queries
  • Events & Engagement – Organise internal events and support the delivery of selected external events
  • Stock & Supplies – Manage office and business stock
What we offer
What we offer
  • 25 days holiday plus bank holidays
  • Bupa Healthcare
  • Company pension scheme
  • Staff product allowance and discounts
  • Fulltime
Read More
Arrow Right

Executive Assistant & Office Manager

At United Way Greater Triangle, we believe that behind every high-functioning te...
Location
Location
United States , Durham
Salary
Salary:
60000.00 - 70000.00 USD / Year
unitedway.org Logo
United Way
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Nonprofit person
  • The glue
  • An anticipator
  • Discreet and trusted
  • Technically fluent
  • Calm under change
  • Executive support
  • Nonprofit or mission-driven environment
  • Event & vendor coordination
  • Communication
Job Responsibility
Job Responsibility
  • Culture & team cohesion
  • Executive & board support
  • Operations & HR support
  • Events & hospitality
What we offer
What we offer
  • Medical
  • Dental
  • 401K
  • Fulltime
Read More
Arrow Right

Executive Assistant & Office Manager

Famous and well-regarded landmark in the heart of London Bridge is looking to re...
Location
Location
United Kingdom , London
Salary
Salary:
45000.00 - 50000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous EA experience supporting Senior management
  • Interpersonal skills: Confident in liaising with stakeholders at all levels
  • Communication skills: Strong verbal and written communication with a keen eye for detail
  • Problem-Solving: Ability to anticipate challenges and resolve issues independently
  • Professionalism: A high level of discretion and a commitment to maintaining confidentiality
  • Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel
Job Responsibility
Job Responsibility
  • Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
  • Organise appropriate facilities and catering/refreshments
  • Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
  • Organisational support for staff events, conferences and other key events as required
  • Drafting and issuing correspondence, management of legal documentation for signature
  • Keeping an inventory of office supplies and ordering new materials as required
  • Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc)
  • Manage the meeting rooms ensuring appropriate set-up for internal and external meetings
  • Ensure the office space are kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors
  • Monitor and report on the overall use of the admin budget
What we offer
What we offer
  • Work in a vibrant office location with easy access to transportation
  • Be part of an enthusiastic and ambitious team that values your contribution
  • Generous company benefits
  • Fulltime
Read More
Arrow Right

Executive Assistant & Office Manager

We are seeking a highly organized and proactive Executive Assistant & Office Man...
Location
Location
United States , Stamford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–7+ years of experience in executive support, office management, or administrative leadership roles
  • Bilingual fluency in both English and Spanish required
  • Strong organizational, multitasking, and prioritization skills
  • Excellent written and verbal communication abilities
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Ability to maintain confidentiality and exercise discretion at all times
  • Strong interpersonal skills with a professional and service-oriented approach
  • Self-starter with strong problem-solving abilities and attention to detail
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior leadership and cross-functional teams
  • Manage complex calendars, scheduling, and meeting coordination
  • Coordinate domestic and international travel arrangements, itineraries, and logistics
  • Prepare presentations, reports, meeting materials, and executive correspondence
  • Track follow-up items and ensure timely completion of action items from meetings
  • Maintain confidential records, files, and sensitive business information
  • Serve as a liaison between leadership, employees, vendors, and external stakeholders
  • Support expense reporting and reimbursement processes through expense management systems
  • Oversee daily office operations to maintain an organized and efficient workplace
  • Coordinate office vendors, suppliers, and service providers
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant / Office Manager

We’re seeking a proactive Executive Assistant to support senior leadership while...
Location
Location
United States , Portola Valley
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of Executive Assistant and/or Office Management experience
  • Strong organizational, communication, and multitasking skills
  • Proficient in Microsoft Office and calendar management tools
  • Discreet, dependable, and comfortable working independently
Job Responsibility
Job Responsibility
  • Manage complex executive calendars, meetings, and correspondence
  • Oversee office operations including supplies, vendors, and facilities coordination
  • Serve as point of contact for internal teams, visitors, and external partners
  • Support onboarding, office logistics, and special projects as needed
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Temp Executive Assistant / Office Manager

Temp Executive Assistant & Office Manager Our client is an exciting and growing...
Location
Location
United Kingdom , London
Salary
Salary:
23.35 - 54.67 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised
  • proactive
  • professional
  • experience supporting CEO and Management Team in a fast-paced, client-facing consulting environment
Job Responsibility
Job Responsibility
  • Manage the calendars of the CEO and Management Team (3 people in total), including coordinating internal and external meetings, appointments, and complex travel itineraries
  • Proactively plan ahead to ensure upcoming commitments are prioritised & well-prepared
  • Anticipate scheduling conflicts and resolve them quickly
  • Act as the primary point of contact for the CEO, managing access to their time and ensuring their availability is aligned
  • Handle all correspondence and interactions with the utmost discretion, managing confidential information with professionalism
  • Lead on the preparation, logistics, and execution of high-level meetings and events - including agenda creation, briefing materials, minute-taking, and action tracking
  • Coordinate meeting spaces or external venues, manage virtual conferencing tools, and arrange catering or guest logistics as needed
  • Ensure a professional and welcoming environment at the London Head Office for colleagues and guests alike
  • Oversee office supplies, equipment needs, and post/distribution aligned with role responsibilities
  • Maintain effective relationships with facilities providers, including the office landlord
  • Fulltime
Read More
Arrow Right