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Executive Assistant & Office Coordinator

Lonsec

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Location:
Australia , Melbourne

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Join us as an Executive Assistant & Office Coordinator in our Melbourne office, where you’ll provide vital support to the CEO and help create a smooth, well-organised workplace. This hybrid role offers flexibility, with one day a week working from home.

Job Responsibility:

  • Manage the CEO’s calendar, emails, and priorities, ensuring smooth scheduling and coordination of meetings
  • Prepare documents, presentations, and expense claims, while handling internal and external queries with professionalism and confidentiality
  • Support executive meetings with agendas, room setup, and minute-taking, plus other tasks as required
  • Oversee office operations including supplies, catering, maintenance, and meeting room bookings to maintain a productive environment
  • Arrange travel bookings within policy, greet visitors, manage calls, and assist with onboarding activities for new starters
  • Support organising logistics for staff events such as the Christmas Party and EOFY celebrations

Requirements:

  • Undergraduate degree in a business-related discipline (advantageous)
  • Proven experience in executive support and office administration
  • Exceptional communication and interpersonal skills, with strong organisational ability to manage competing priorities
  • High level of initiative, flexibility, and self-motivation
  • Advanced proficiency in Word and PowerPoint, with solid Excel skills
  • Professional, discreet, and committed to maintaining confidentiality at all times
  • You must hold current permanent and full-time working rights in Australia eg. Citizen or Permanent Resident
What we offer:
  • Ongoing flexible working arrangements
  • Family friendly work-life balance
  • Paid parental leave
  • Volunteer and Study leave
  • Genuinely open and supportive culture with an approachable executive team
  • Ongoing training and professional development
  • Wellness program (including an annual wellness reimbursement for all staff to put towards health and wellness-related activities)
  • Social and charity events

Additional Information:

Job Posted:
January 02, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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