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Robert Half Logo Robert Half · Office Administration

Executive Assistant / Office Coordinator

United States, Houston · Job Posted May 26, 2026
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Job Description

We are looking for a highly organized Executive Assistant / Office Coordinator to support leadership and keep daily business operations running efficiently in Houston, Texas. This is a Contract position for someone who is detail oriented, can manage shifting priorities, work independently, and bring structure to a fast-paced office environment. The ideal candidate will strengthen executive workflow, coordinate administrative activities, and maintain clear communication across internal teams, clients, and vendors.

Job Responsibility

  • Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items
  • Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders
  • Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines
  • Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics
  • Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day
  • Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion
  • Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date
  • Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation
  • Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details

Requirements

  • At least 3 years of experience in executive support, office coordination, or administrative operations
  • Strong ability to manage calendars, meetings, and multiple competing priorities with accuracy and good judgment
  • Excellent written and verbal communication skills with a detail-oriented approach to client and vendor interactions
  • Proven ability to handle confidential information with discretion and maintain a high level of trust
  • High attention to detail and consistent follow-through on assignments, deadlines, and outstanding tasks
  • Comfortable working independently in a fast-moving, owner-led business with limited supervision
  • Proficiency with core office and collaboration tools, including Microsoft 365 applications such as Outlook, Teams, OneDrive, and SharePoint
  • Experience building order from complex or changing situations while maintaining composure and accountability

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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