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Executive Assistant / Office Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Williamsville

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

60000.00 - 70000.00 USD / Year
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Job Description:

Robert Half Permanent Placement is partnering with a leading property management company in Williamsville, NY on their search for an Executive Assistant / Office Administrator to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an in-office position with a starting salary of $60,000 - $70,000 and a total benefits package.

Job Responsibility:

  • Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests
  • Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment
  • Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed
  • Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience
  • Handle mail distribution, shipping, office inventory, and supply ordering
  • Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances
  • Manage company records, contracts, and data within internal systems, including property management software updates
  • Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors

Requirements:

  • 3 + years directly supporting a Senior Leader is strongly preferred
  • Strong organizational skills with the ability to quickly learn, retain information, and maintain a tidy, efficient workspace
  • Team-oriented mindset with a willingness to learn and collaborate effectively
  • Adaptable and flexible, able to shift priorities and respond to changing leadership needs
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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