Executive Assistant / Office Administrator Job at Robert Half (Williamsville)

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Executive Assistant / Office Manager

We are looking for an exceptional Executive Assistant / Office Manager who is ea...

Location

United States , New York

Salary:

Not provided

ELEMIS

Expiration Date

Until further notice

Requirements

Previous EA experience supporting a senior leader
Strong administrative, organizational and diary management skills with the ability to multi-task and prioritize an everchanging workload
Ability to work autonomously demonstrating initiative and flexibility
Strong communication and presentation skills, both written and verbal
Enjoys working in a high-pressure creative environment, maintaining a positive outlook to work
Problem solving and decision-making skills
Strong business and commercial acumen
Experience with expense management systems
Computer literate: advanced standands in Microsoft Word/Excel/Outlook/PowerPoint/Concur
Experience of working in different time zones

Job Responsibility

Extensive diary and agenda management across multiple time zones
Time keeping/checking for all meetings ensuring they run to time
Screening and managing emails, calls and other communications on behalf of the President
Providing background information on all external and internal meetings, making sure the President is fully prepared for each meeting they attend
Attending key meetings, tracking, and helping drive completion of key deliverables, and following up on outstanding items with attendees
Coordinate and arrange meetings to include duties such as preparing agendas, presentation, minute taking where required, refreshments and arranging travel/accommodation
Booking travel including flights, hotels, taxis both nationally and internationally
Processing expenses in line with company policy
Organising events as and when required (e.g., team meetings)
Continuously look at ways to improve and develop existing administration procedures and protocols

What we offer

Paid Time Off
401(K) with 100% match on the first 5%
Company Holidays
Paid Parental Leave
Generous ELEMIS product discount
Supplemental & Basic Life Insurance
Dental & Vision
Commuter benefits
Hybrid working: Monday and Friday Working From Home, and Tuesday, Wednesday and Thursday in office (Manhattan)

Fulltime

Executive Assistant, Office Manager

We are currently seeking candidates for an Executive Assistant/Office Manager op...

Location

United States , Boston

Salary:

45.00 - 55.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree (required)
5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
Strong organizational, time management, and prioritization skills
High degree of professionalism, discretion, and sound judgement
Exceptional follow-through skills with strong attention to detail

Job Responsibility

Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
Manage complex calendars, meetings, and domestic and international travel
Prepare and manage executive correspondence, presentations, and briefing materials
Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
Track priorities and ensure timely follow-through on action items
Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
Handle confidential information with discretion and support special projects as needed
Perform additional responsibilities as needed

Fulltime

Executive Assistant / Office Coordinator

We are looking for a highly organized Executive Assistant / Office Coordinator t...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, office coordination, or administrative operations
Strong ability to manage calendars, meetings, and multiple competing priorities with accuracy and good judgment
Excellent written and verbal communication skills with a detail-oriented approach to client and vendor interactions
Proven ability to handle confidential information with discretion and maintain a high level of trust
High attention to detail and consistent follow-through on assignments, deadlines, and outstanding tasks
Comfortable working independently in a fast-moving, owner-led business with limited supervision
Proficiency with core office and collaboration tools, including Microsoft 365 applications such as Outlook, Teams, OneDrive, and SharePoint
Experience building order from complex or changing situations while maintaining composure and accountability

Job Responsibility

Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items
Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders
Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines
Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics
Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day
Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion
Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date
Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation
Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant & Office Manager

Famous and well-regarded landmark in the heart of London Bridge is looking to re...

Location

United Kingdom , London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous EA experience supporting Senior management
Interpersonal skills: Confident in liaising with stakeholders at all levels
Communication skills: Strong verbal and written communication with a keen eye for detail
Problem-Solving: Ability to anticipate challenges and resolve issues independently
Professionalism: A high level of discretion and a commitment to maintaining confidentiality
Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel

Job Responsibility

Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
Organise appropriate facilities and catering/refreshments
Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
Organisational support for staff events, conferences and other key events as required
Drafting and issuing correspondence, management of legal documentation for signature
Keeping an inventory of office supplies and ordering new materials as required
Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc)
Manage the meeting rooms ensuring appropriate set-up for internal and external meetings
Ensure the office space are kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors
Monitor and report on the overall use of the admin budget

What we offer

Work in a vibrant office location with easy access to transportation
Be part of an enthusiastic and ambitious team that values your contribution
Generous company benefits

Fulltime

Executive Assistant & Office Manager

We are seeking a highly organized and proactive Executive Assistant & Office Man...

Location

United States , Stamford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5–7+ years of experience in executive support, office management, or administrative leadership roles
Bilingual fluency in both English and Spanish required
Strong organizational, multitasking, and prioritization skills
Excellent written and verbal communication abilities
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Ability to maintain confidentiality and exercise discretion at all times
Strong interpersonal skills with a professional and service-oriented approach
Self-starter with strong problem-solving abilities and attention to detail

Job Responsibility

Provide high-level administrative support to senior leadership and cross-functional teams
Manage complex calendars, scheduling, and meeting coordination
Coordinate domestic and international travel arrangements, itineraries, and logistics
Prepare presentations, reports, meeting materials, and executive correspondence
Track follow-up items and ensure timely completion of action items from meetings
Maintain confidential records, files, and sensitive business information
Serve as a liaison between leadership, employees, vendors, and external stakeholders
Support expense reporting and reimbursement processes through expense management systems
Oversee daily office operations to maintain an organized and efficient workplace
Coordinate office vendors, suppliers, and service providers

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Executive Assistant / Office Manager

We’re seeking a proactive Executive Assistant to support senior leadership while...

Location

United States , Portola Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of Executive Assistant and/or Office Management experience
Strong organizational, communication, and multitasking skills
Proficient in Microsoft Office and calendar management tools
Discreet, dependable, and comfortable working independently

Job Responsibility

Manage complex executive calendars, meetings, and correspondence
Oversee office operations including supplies, vendors, and facilities coordination
Serve as point of contact for internal teams, visitors, and external partners
Support onboarding, office logistics, and special projects as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Administrative Assistant - Executive Office

The role of the Executive Administrative Assistant is that of a highly organized...

Location

Cayman Islands , Grand Cayman

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Minimum of 3 years Executive Administrative Assistance (or equivalent) & operations experience in a five-star hotel or resort
Extensive knowledge of hotel operations and systems including OPERA, Marsha, GuestVoice, CITY, Servidyne
Strong proficiency in the latest versions of Microsoft Office, Excel and Power Point
Exceptional organizational and time-management skills
Proactive thinker and ability to work independently and anticipate needs
Must be able to type 50-60wpm and ability to handle multiple tasks at once
Ability to be a clear thinker and remain calm in pressure situations
Ability to focus attention on details, be well organized and follow up
Must have excellent telephone and email etiquette
Maintain confidentiality of proprietary materials and information

Job Responsibility

Support both the General Manager and Hotel Manager
Coordinate and manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones
Arrange detailed travel itineraries and process expense reports in a timely and accurate manner
Serve as the primary point of contact between executives and internal/external stakeholders, handling correspondence with professionalism and confidentiality
Assist with special projects, research, and data analysis as directed by executives
Act as a point of contact for our most discerning and repeat guests
Anticipate the needs of both leaders and the guests
Demonstrate the genuine care and comfort of our internal and external guests in all responsibilities
Enliven the Ritz-Carlton by demonstrating the principles of trust, honesty, respect, integrity and commitment in all interactions
Actively assist the Guidance Team in their daily operation

Fulltime

Executive Assistant & Office Manager

We are a forward-thinking technology organisation that connects brands with new ...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Solid experience supporting senior leaders in a fast-paced setting
self-starter who takes initiative and thrives without micromanagement
ability to switch between tasks seamlessly
super organized and detail-focused
clear communicator who handles sensitive information with care
tech-savvy and quick to learn new tools, familiar with Outlook, Teams, and HR platforms

Job Responsibility

Manage a fast-paced calendar and schedule internal/external meetings
coordinate agendas, book travel, and ensure timely follow-ups
act as a reliable point of contact and trusted gatekeeper
assist with board pack preparation and meeting logistics
support financial administration and governance activities
oversee daily operations of the London office
manage relationships with building management and coordinate meeting room bookings
foster a welcoming and organized hybrid working environment
coordinate employee lifecycle tasks including onboarding and offboarding
maintain accurate employee records and address routine HR matters

What we offer

Competitive salary and great company benefits
hybrid working model: 2-3 days in the office
opportunities for personal and professional growth
diverse and supportive team culture

Fulltime

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Executive Assistant / Office Administrator

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