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Executive Assistant & Office Administrator

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Flix

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Location:
India , Gurugram

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable. We’re looking for a proactive and organized Executive Assistant & Office Administrator to support our Managing Director – India, Surya Khurana, in Gurugram. In this hybrid role, you will provide strategic executive support while ensuring seamless day-to-day office and administrative operations. You will work closely with senior leadership to manage priorities, meetings, and communications, support cross-functional initiatives, and maintain operational excellence across the office. The ideal candidate brings strong judgment, discretion, and the ability to seamlessly shift between high-level coordination and hands-on execution in a fast-paced environment. This is an excellent opportunity for someone who enjoys working closely with leadership and aspires to grow into a trusted business partner and strategic enabler.

Job Responsibility:

  • Manage the Managing Director’s calendar, priorities, and inbox, including meeting structuring, time-blocking, request gatekeeping, and monthly time-spend reviews to improve effectiveness and focus
  • Act as the primary liaison between the Managing Director and internal teams, global stakeholders, and executive assistants, ensuring seamless coordination and timely communication
  • Prepare meeting agendas, briefs, notes, action items, and follow-ups, ensuring clear visibility and consistent progress on key discussions and decisions
  • Support, track, and govern MD-led strategic initiatives and cross-functional projects, providing structure, updates, and accountability across departments
  • Coordinate schedules and deliverables with international stakeholders and manage end-to-end logistics for C-level visits, off-sites, and leadership events in India
  • Create high-quality presentations, reports, and documentation, leveraging AI tools (e.g., ChatGPT, Perplexity) to enhance speed, accuracy, and impact
  • Handle sensitive information, NDAs, and internal tool access with the highest level of confidentiality, ensuring strong process adherence and operational integrity
  • Oversee office operations, real estate and workspace coordination (e.g., WeWork), vendor and procurement management, compliance documentation, event and meeting support, and coordination with finance and internal stakeholders

Requirements:

  • 2–4 years of experience as an Executive Assistant, Office Administrator, Chief of Staff Associate, or in a similar leadership-support role
  • Bachelor’s or Master’s degree in any discipline with proven expertise in Outlook, Microsoft Office (PowerPoint, Excel, Word), and strong presentation skills
  • Experience managing office administration and operations, including vendors, procurement, compliance documentation, event and meeting support, and basic finance coordination
  • Proven experience supporting senior leadership in fast-paced, high-growth, or globally distributed organizations
  • Strong capability in calendar management, executive coordination, and stakeholder communication, with the ability to manage multiple priorities seamlessly
  • High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) with strong documentation and presentation skills
  • Comfortable using AI productivity and project management tools (e.g., ChatGPT, Perplexity, Asana, Trello) to drive efficiency and structure
  • Demonstrated proactiveness, sound judgment, and attention to detail, with the ability to anticipate needs and solve problems independently
What we offer:
  • Travel perks: 12 free Flix vouchers + 12 discount vouchers for friends & family
  • Work from (M)Anywhere: Depending on your role, work from another location for up to 6 weeks per year
  • Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life
  • Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members
  • Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills
  • Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career

Additional Information:

Job Posted:
January 29, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

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