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Executive Assistant & OEM Coordinator

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Wayve

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Location:
United States , Sunnyvale

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coordinator offers a dynamic opportunity to have a direct impact on the company’s efficiency and success, providing comprehensive support across various facets of business operations at Wayve.

Requirements:

  • Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively: Working with UK HQ is essential and 7am PT is the preferred start time
  • Thrive in a fast-paced environment, working well under pressure, delivering good results
  • Can handle shifting priorities and formulate contingency plans
  • Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders
  • Detail-oriented, proactive and takes initiative
  • Experience supporting Executives/C-suites
  • Creative approach to problem solving and are solutions orientated
  • Ability to demonstrate highest level of integrity and confidentiality at all times
  • A flexible and adaptive style to working, positive attitude, and a team player
  • Proficient knowledge of Google Drive skills and can adapt to new platforms
  • Strong communication skills - verbal and written

Nice to have:

  • Strong project management skills with experience coordinating complex events and multi-step processes
  • Skilled in handling expenses and budget management, ensuring financial oversight and compliance
  • Experience in organising large-scale company events, such as offsites, conferences, or team-building activities
  • Proficient in managing internal communications and coordinating with teams across different departments
  • Proactive in identifying opportunities to streamline processes and improve operational efficiency
  • A creative mindset, comfortable contributing ideas to improve the team experience and the company’s work culture
  • Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact

Additional Information:

Job Posted:
January 01, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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