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A Well-known U.S.-based Specialty Insurance Platform is seeking a new Full-Time/Permanent Executive Assistant, Marketing to support the Head of Business Development. Candidates should have a minimum of 3-7+ years of applicable experience, ideally working in a marketing, business development, and/or related department, and a Bachelor's degree is required. They should be incredibly polished and professional, client-facing, proactive, detail-oriented, organized, accustomed to working in fast-paced, dynamic environments, and possess excellent interpersonal and communication skills (both verbal and written). This is a fantastic company with an unbelievable, collaborative culture and little to no turnover ever! Salary depends on experience (110-120k base), plus paid overtime and discretionary bonus eligibility. Hours are 9:00am-5:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote).
Job Responsibility
Calendar & Meeting Management: Manage an extremely active calendar, scheduling and rescheduling meetings across time zones, while proactively resolving conflicts
Travel Coordination: Arrange complex domestic and international travel, including flights, hotels, and ground transportation, while navigating potential travel complications
LinkedIn Management: Coordinate social media activities, including drafting and posting LinkedIn updates for work anniversaries, firm-wide events, and holiday messages
Coordination: Assist with organizing and attending industry conferences and internal events
Administrative Support: Act as the primary gatekeeper for the Head of Business Development, handling correspondence and preparing meeting materials
Requirements
Minimum 3-7+ years of applicable administrative experience, ideally within marketing, business development, and/or a related department
Bachelor's degree required
Excellent interpersonal and communication skills (both verbal and written)
Strong MS Office Suite skills
Proactive, detail-oriented, and organized
Polished and professional
client-facing
Accustomed to multi-tasking in fast-paced, dynamic environments