CrawlJobs Logo

Executive Assistant, Marketing & Communications

figma.com Logo

Figma

Location Icon

Location:
United States , San Francisco

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

122000.00 - 260000.00 USD / Year

Job Description:

As Executive Assistant to the Chief Communications Officer and VP of Communications, you’ll provide high-level administrative and strategic support to the MarCom (Marketing/Communications) leadership team. You’ll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you’ll help optimize time, streamline processes, and support operational planning across the organization. You’ll also collaborate with the CMO’s EA and cross-functional partners to drive alignment on key projects, milestones, and company events.

Job Responsibility:

  • Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
  • Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
  • Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
  • Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
  • Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
  • Find opportunities for process optimization throughout team and company processes
  • Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
  • Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

Requirements:

  • 6+ years of experience in a Senior Executive Assistant support role
  • Previous experience supporting Marketing and or Communications teams
  • Experience working in a fast-paced environment and can adapt quickly to changing demands
  • Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
  • Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Nice to have:

  • Interest in becoming an expert in our product and an affinity for Figma
  • Supported teams of 100+ people, bonus points for complex global teams
What we offer:
  • equity to employees
  • health, dental & vision
  • retirement with company contribution
  • parental leave & reproductive or family planning support
  • mental health & wellness benefits
  • generous PTO
  • company recharge days
  • a learning & development stipend
  • a work from home stipend
  • cell phone reimbursement
  • sales incentive pay for most sales roles
  • an annual bonus plan for eligible non-sales roles

Additional Information:

Job Posted:
December 08, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Assistant, Marketing & Communications

Executive Communications Manager

Executive Communications Manager role supporting HPE Operations organization, pr...
Location
Location
United States , Spring
Salary
Salary:
69100.00 - 158900.00 USD / Year
https://www.hpe.com/ Logo
Hewlett Packard Enterprise
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BA or BS in Communications, Marketing, Business Administration or a similar field
  • 5+ years of experience in communications, journalism, marketing or a similar field
  • Superior writing and editing skills, requiring little editing
  • narrative building experience for enterprise technology is a plus
  • An instinct to self-initiate action, and the discipline to see an initiative through from start to finish
  • A confident executive presence with diplomacy, active listening, and consultative traits
  • Knowledge and understanding of external (earned and owned) communications methodologies, strategies, tools, and vehicles
  • Adaptive and flexible mindset to pivot to meet evolving business, communication program and Global Communications organizational needs
  • Ability to work directly with technologists, program owners, Chiefs of Staff, and other non-executive stakeholders to contribute to strategic communications plans
  • A growth-oriented mindset and interest in developing within a high-performing team
Job Responsibility
Job Responsibility
  • Message, implement and measure sustained executive, field, channel or employee communications strategies and plans to advance the company's corporate image, drive employee alignment and engagement, enable selling success or promote executive visibility
  • Develop internal and external leadership platforms and content and manage speaker placements and prep
  • Ensure communications align with company's brand identity and messaging framework
  • Provide executive and team member communication support for the HPE Operations organization
  • Assist with counsel to our Senior Vice President (SVP) of HPE Operations and his Leadership team
  • Design and execute internal and external communication plans for various programs
  • Support strategic operations communications and the implementation of 360-degree communications plans
  • Storytelling - Researching and drafting internal and external communications
  • Narrative Development - Updating and developing new messaging, narratives and content
  • Communications Strategy & Planning - Developing sustained executive and team member communications strategies
What we offer
What we offer
  • Health & Wellbeing - comprehensive suite of benefits that supports physical, financial and emotional wellbeing
  • Personal & Professional Development - programs catered to helping you reach any career goals
  • Unconditional Inclusion - inclusively inclusive work environment celebrating individual uniqueness
  • Fulltime
Read More
Arrow Right

Executive Communications Manager

This role entails partnering with stakeholders to drive HPE’s hybrid cloud and t...
Location
Location
United States , Houston
Salary
Salary:
115500.00 - 266000.00 USD / Year
https://www.hpe.com/ Logo
Hewlett Packard Enterprise
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Superior writing and editing skills
  • Superior listening and interpersonal skills
  • Superior organization and program management skills
  • Ability to link communications plans and activities to business results
  • Superior knowledge and understanding of executive communications methodologies, tools and vehicles
  • Prior knowledge and experience in enterprise technology preferred
  • Proven experience managing, leading, driving and measuring virtual teams toward a common goal
  • High levels of tact and diplomacy with strong consultative skills
  • Ability to interact with all levels of the company top to bottom, including most senior company management
  • Strong executive presence
Job Responsibility
Job Responsibility
  • Develop, drive and evaluate external executive communications strategies and programs for SVP-level executives
  • Develop executive speeches, including keynote speech writing and speaker preparation for panels, fireside chats, video interviews, and podcasts
  • Assist in writing blogs, social media content, and bylines
  • Independently develop and implement comprehensive external executive communications strategies including thought leadership pillars/roadmap, messaging frameworks and timelines spanning multiple quarters
  • Be recognized as an expert and thought leader in executive communications and contribute to the development and adoption of innovative principles and ideas across the team
  • Collaborate closely with key communications partners such as Public Relations, Analyst Relations, and other communications teams as needed
  • Collaborate with and align on executive messaging with the Product Marketing team.
What we offer
What we offer
  • Comprehensive suite of benefits that support physical, financial and emotional wellbeing
  • Personal and professional development programs
  • Inclusive work environment.
  • Fulltime
Read More
Arrow Right

Marketing Executive, Marcom

This is a 12months contract role and you will be assigned to client's office. Ho...
Location
Location
Singapore
Salary
Salary:
Not provided
hogarth.com Logo
Hogarth
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Fresh grads with a Diploma or Degree in Marketing and Communication or any other relevant studies
  • Internship experiences in fast-paced marketing environment, either in marketing agency or corporate environment, and ideally with experience in consumer business
  • Basic knowledge in digital performance marketing media
  • Good presentation and good interpersonal skills
  • Effectively bilingual and written communication skills in English and Chinese to liaise with Chinese-speaking stakeholders
  • A team player with strong project management skill with attention to detail
Job Responsibility
Job Responsibility
  • To assist in developing 360 communication to drive acquisition of postpaid mobile services, including direct, segment and digital marketing
  • To develop through-the-line communication that is data-driven and segment-focused with accountability on the effectiveness and efficiency of the communications
  • To ensure consistency in terms of brand image and tone of voice across all comms
  • To be able to understand the current campaign performance statistics to achieve drive to a higher click through and conversion
  • Work closely with creative agencies and through-the-line campaigns that include advertising, websites, social media, promotions, sponsorships, on ground activation and event management
  • To execute new, non-traditional, marketing channels to achieve objectives of building brand awareness, shaping perceptions, and driving purchase behaviour and nurturing brand loyalty
  • To work closely with Brand, Product Marketing, Social Media and Sales teams to ensure that campaigns are in synergy with the wider marcomms plan
  • To manage allocated marketing budgets for various campaigns and activities
Read More
Arrow Right

Marketing Assistant

As a Marketing Assistant at GSP Campaigns, you will support the marketing team i...
Location
Location
Salary
Salary:
Not provided
gspcampaigns.com Logo
GSP Campaigns
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational and time management skills
  • Communication and writing skills
  • Basic understanding of marketing principles
  • Attention to detail and accuracy
Job Responsibility
Job Responsibility
  • Assist with the development and execution of marketing campaigns
  • Conduct market research and analyze data
  • Assist with sales & marketing campaigns
  • Provide support to the marketing team
Read More
Arrow Right

Executive Communications Manager

Executive Communications Manager for HPE Server business group. Partner with key...
Location
Location
United States , Spring, TX or San Jose, CA
Salary
Salary:
119500.00 - 275000.00 USD / Year
https://www.hpe.com/ Logo
Hewlett Packard Enterprise
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BA/BS degree OR equivalent work experience in communications
  • 10+ years of experience in PR, executive and/or employee communications, journalism or marketing
  • Extensive executive communications experience supporting top executive leadership and/or the C-suite
  • Superior writing and editing skills
  • Superior listening and interpersonal skills
  • Superior organization and program management skills
  • Ability to link communications plans and activities to business results
  • Superior knowledge and understanding of executive communications methodologies, tools and vehicles
  • Prior knowledge and experience in enterprise technology preferred
  • Proven experience managing, leading, driving and measuring virtual teams toward a common goal
Job Responsibility
Job Responsibility
  • Develop, drive and evaluate external executive communications strategies and programs for SVP levels
  • Develop executive speeches, including keynote speech writing and speaker preparation for panels, fireside chats, video interviews, and podcasts
  • Assist in writing blogs, social media content, and bylines
  • Independently develop and implement comprehensive external executive communications strategies/roadmap, messaging frameworks and timelines spanning multiple quarters
  • Be recognized as an expert and thought leader in executive communications and contribute to the development and adoption of innovative principles and ideas across the team
What we offer
What we offer
  • Health & Wellbeing benefits
  • Personal & Professional Development programs
  • Unconditional Inclusion environment
  • Comprehensive suite of benefits supporting physical, financial and emotional wellbeing
  • Fulltime
Read More
Arrow Right

Marketing Executive

Our client is seeking a talented and motivated Part Time Marketing Executive to ...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 GBP / Year
antellarecruitment.co.uk Logo
Antella Travel Recruitment
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Background in communications, marketing, PR or similar (degree or relevant experience)
  • Excellent written and verbal communication skills, highly articulate
  • Experience in content creation, writing and editing
  • Highly organised, ability to prioritise and multitask
  • Good eye for visual design and imagery, experience of graphic design tools desirable
  • Experience of digital marketing tools and platforms is desirable
  • Solid understanding of email marketing techniques
  • Ability to work evenings and occasionally travel away from home for a number of days for industry events
Job Responsibility
Job Responsibility
  • Develop and execute digital marketing strategies
  • Create engaging content for social media and other digital platforms
  • Assist in planning and executing promotional campaigns
  • Analyse market trends and identify new growth opportunities
  • Managing social media accounts
  • Collaborating with internal teams to ensure consistent brand messaging
What we offer
What we offer
  • 25 days leave pro rata
  • Parttime
Read More
Arrow Right

Marketing Executive

The Communications Executive role will support the Communications Manager by ass...
Location
Location
United Kingdom , Leeds; Thame
Salary
Salary:
34000.00 - 38000.00 GBP / Year
pexa.co.uk Logo
PEXA UK
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years previous experience in a marketing communications / content / copywriting / PR role
  • Strong copywriting and editing skills with a focus on crafting clear, professional content for B2B audiences, particularly within the professional services sector (e.g., lenders and conveyancers)
  • Multi-channel experience in creating various forms of communication materials including press releases, blogs, email marketing content, and corporate documents
  • Market knowledge: Understanding of the property or legal services sectors and familiarity with communicating complex industry topics in an accessible manner is highly desirable
  • Alignment and consistency: Ability to work closely with internal teams and external partners to ensure messaging consistency and alignment with business objectives
  • Project management: A proactive, detail-oriented approach to managing multiple projects and deadlines
  • Public Relations: Basic knowledge of media relations and public relations activities, including media tracking and reporting
  • Strong organisational and collaboration skills: With the ability to contribute to internal and external communication initiatives
  • Platforms: Familiarity with digital marketing platforms and channels (social media, email, web content) is advantageous
  • Communication: Excellent verbal and written communication skills, with the ability to influence and negotiate effectively
Job Responsibility
Job Responsibility
  • Support the Communications Manager in executing the communications strategy across all UK brands under the PEXA group, including Smoove, Optima, Amity Law, and Legal Eye
  • Write and edit high-quality, compelling copy tailored for a B2B audience, specifically targeting lenders, conveyancers, brokers and other professional services
  • Assist in drafting press releases, blog posts, case studies, email communications, sales support collateral and corporate materials to promote the brand and its initiatives
  • Collaborate with internal teams to ensure consistent messaging across all communication channels, aligning with overall brand and marketing strategies
  • Contribute to the creation of internal communications content to engage and inform employees, helping to drive internal campaigns
  • Assist in media monitoring, tracking press coverage, and reporting on the effectiveness of communication efforts to inform future strategies
  • Support in coordinating media partnerships and external stakeholder communications, ensuring timely and relevant messaging is shared
  • Help manage the company’s digital presence by providing content for corporate websites, social media channels, and email campaigns
  • Stay informed on industry trends and competitor communications to provide recommendations for enhancing the company’s brand positioning
What we offer
What we offer
  • Tailored personal and professional learning and development programs and tools
  • Holistic wellbeing support
  • Support for creating an ideal work/life blend
  • Fulltime
Read More
Arrow Right

Marketing Assistant

To strengthen our marketing team and build our growing market presence in North ...
Location
Location
Canada , Toronto
Salary
Salary:
Not provided
mdpi.com Logo
MDPI
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor’s degree in Marketing, Business Administration, Management, or a related business discipline (Master degree preferred)
  • 1–2 years of relevant experience in marketing
  • Proficiency in Digital Marketing is essential
  • Previous exposure to client interactions or a client-facing role is beneficial
  • Outstanding communication skills (both oral and written)
  • Ability to collaborate effectively within a dynamic, international setting
  • Exceptional organizational and time management capabilities
  • Advanced proficiency in MS Office applications (Word, Excel, PowerPoint)
  • You must have the right to work and live in Canada
Job Responsibility
Job Responsibility
  • Strategize, execute, and oversee digital marketing campaigns spanning various social media platforms, email marketing, and display advertising
  • Conduct thorough research on industry trends and competitor activities to inform and enhance marketing strategies and decision-making procedures
  • Analyze data to identify trends, optimize campaigns, and generate reports for insight sharing
  • Collaborate with the journal teams in the Editorial Department to orchestrate marketing initiatives across various journals in North America, including promoting the journals on social media platforms, at academic conferences, or at scholar meetings
  • Coordinate promotional marketing activities such as author training sessions or workshops at prominent universities and institutions in North America
  • Provide support for scholar training and facilitate collaboration negotiations with leading universities and institutions in North America
  • Represent the company at select academic conferences, overseeing booth setup and taking responsibility for on-site operations
  • Cultivate and sustain relationships with key scholars and academic media outlets in North America
  • Assist the line manager (marketing manager) and superiors in implementing new marketing initiatives or projects
  • Address inquiries related to all services offered by MDPI Canada
What we offer
What we offer
  • Competitive Health Insurance Packages: Comprehensive health insurance that covers aspects of dental work, vision care, and prescription costs, as well as extras such as physiotherapy, psychotherapy, massage and wellness services, and more
  • Convenient Transportation Links: Office based in North York with convenient access to the Yonge-Sheppard TTC station. Ten minutes by subway from the Finch Go Bus terminal and thirty minutes by subway from Union Station
  • Opportunities for Growth: Joining MDPI offers the opportunity to be part of a growing, international team with prospects for professional growth and the possibility to travel to other MDPI offices
  • Fulltime
Read More
Arrow Right