Executive Assistant, Marketing Administration Job at Baptist Health (Florida) (Jacksonville)

Executive Assistant, Marketing Administration

Baptist Downtown is hiring an Executive Assistant for Marketing Administration!

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

Experience in Word/PowerPoint/Excel/Outlook required
2-3 Years Office Experience required
HS Diploma/GED

Job Responsibility

Answer phone, screen calls, respond to callers, takes messages, or forward appropriately
Receive and interact with visitors that arrive at Executive Office suite, validate parking tickets
Respond to information requests
Schedule a high volume of meetings with internal/external executives, physicians, nursing management/staff, business professionals, etc
Retrieve, open and sort mail
Organize social/business functions for small/large groups
Prepare travel arrangements for business travel and educational conferences, prepare expense reports
Prepare correspondence, reports, communications, and presentations
Assist with preparation for meetings
prepare agendas and transcribe minutes as needed

Fulltime

Executive Assistant, Marketing

A Well-known U.S.-based Specialty Insurance Platform is seeking a new Full-Time/...

Location

United States , New York

Salary:

110000.00 - 120000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 3-7+ years of applicable administrative experience, ideally within marketing, business development, and/or a related department
Bachelor's degree required
Excellent interpersonal and communication skills (both verbal and written)
Strong MS Office Suite skills
Proactive, detail-oriented, and organized
Polished and professional
client-facing
Accustomed to multi-tasking in fast-paced, dynamic environments

Job Responsibility

Calendar & Meeting Management: Manage an extremely active calendar, scheduling and rescheduling meetings across time zones, while proactively resolving conflicts
Travel Coordination: Arrange complex domestic and international travel, including flights, hotels, and ground transportation, while navigating potential travel complications
LinkedIn Management: Coordinate social media activities, including drafting and posting LinkedIn updates for work anniversaries, firm-wide events, and holiday messages
Coordination: Assist with organizing and attending industry conferences and internal events
Administrative Support: Act as the primary gatekeeper for the Head of Business Development, handling correspondence and preparing meeting materials

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

Executive Assistant, Marketing & Communications

As Executive Assistant to the Chief Communications Officer and VP of Communicati...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

6+ years of experience in a Senior Executive Assistant support role
Previous experience supporting Marketing and or Communications teams
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Job Responsibility

Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity to employees
health, dental & vision
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

New

Executive Administrative Assistant - Marketing

The Executive Admin reports to the VP Head of Global Consumer Engagement & Exper...

Location

United States , Bridgewater

Salary:

90000.00 - 110000.00 USD / Year

Nestle Health Science

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
advanced degree strongly preferred
5+ years of executive or senior administrative support experience required
Experience managing complex calendars, meetings, travel, and confidential information in a fast-paced environment required
Experience coordinating across cross-functional teams and balancing multiple priorities strongly preferred
Proficiency with Microsoft Office and virtual meeting tools
Experience with Concur Online Travel & Expenses as well as SAP a plus

Job Responsibility

Manage complex calendars, appointments, and scheduling priorities for multiple members of the Holistic Health Leadership Team
Coordinate internal and external meetings, including agendas, logistics, materials, room setup, and follow-up actions
Arrange and manage detailed travel itineraries, accommodations, transportation, and expense documentation for leadership team travel
Prepare, edit, and organize presentations, reports, correspondence, and other leadership materials with accuracy and professionalism
Monitor and help prioritize incoming requests, communications, and issues to support efficient decision-making and time management across supported leaders
Serve as a liaison with senior leaders, team members, and external partners while maintaining professionalism and confidentiality
Track action items, deadlines, and follow-ups to help ensure timely execution of leadership priorities
Support meeting preparation through document gathering, briefing materials, note coordination, and post-meeting follow-up
Handle confidential information and sensitive matters with a high degree of discretion, judgment, and integrity
Continuously improve administrative processes, organization systems, and leadership support practices to enhance efficiency

What we offer

401k with company match
healthcare coverage
performance-based incentives
competitive total rewards package

Fulltime

Executive Assistant, Investor Relations / Marketing

Our client is looking to fill the role of Executive Assistant. As an Executive A...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or 2+ years of administrative assistance experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment
Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Strong attention to detail when composing and proofing materials required
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint

Job Responsibility

Manage busy calendars and coordinate meetings across multiple time zones
Keep department spreadsheets organized and up to date
Arrange domestic and international travel
Process expense reports through Concur
Update and maintain marketing info in Salesforce CRM
Collaborate with EAs across different offices
Connect with clients, vendors, and service providers
Jump in on special projects and team initiatives as needed
Handle phone coverage and filter incoming calls efficiently
Prepare marketing materials

What we offer

overtime and bonus

Fulltime

Executive Assistant to the Chief Marketing Officer

Are you an administrative professional with a passion for marketing? We are curr...

Location

Canada , Montreal

Salary:

75000.00 - 90000.00 USD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

College diploma in Business Administration or a related field
Minimum of 5 years’ experience in an executive administrative support role
Experience in the financial services industry
Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
Exceptional attention to detail and ability to perform under pressure
Demonstrated ability to thrive in a high-velocity executive environment
Excellent verbal and written communication skills in both official languages (French and English)
Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
Comfort in using new technologies and AI tools such as Copilot

Job Responsibility

Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
Ensure thorough follow-up on invoice processing and expense account management
Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
Act as a liaison to facilitate smooth communication between the team and internal departments
Develop and maintain relationships with external partners to ensure information coordination and support various projects
Handle various confidential information, such as reports, documentation, and correspondence
Perform any other duties related to the nature of the position

What we offer

Competitive salary
Permanent, full-time role, 35 hours/week, in downtown Montreal
Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
A hybrid work model (maximum 3-4 days in the office)

Fulltime

Executive Assistant to the Chief Marketing Officer

Are you an administrative professional with a passion for marketing? We are curr...

Location

Canada , Montréal

Salary:

Not provided

Randstad

Expiration Date

July 09, 2026

Requirements

College diploma in Business Administration or a related field
Minimum of 5 years’ experience in an executive administrative support role
Experience in the financial services industry
Strong project management and coordination skills, including the ability to organize work and manage multiple priorities
Strong interpersonal skills, with the ability to build relationships with both internal and external stakeholders
Exceptional attention to detail and ability to perform under pressure
Demonstrated ability to thrive in a high-velocity executive environment
Excellent verbal and written communication skills in both official languages (French and English)
Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, Outlook
Comfort in using new technologies and AI tools such as Copilot

Job Responsibility

Support the CMO, as well as the teams reporting to the CMO, with various administrative tasks, including: managing multiple calendars, supporting the onboarding of new employees, submitting requests related to access rights and IT services, managing supplies, travel arrangements, and mail
Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.)
Prepare meeting agendas and ensure follow-up on action items stemming from CMO leadership meetings, finance leadership meetings, and any other management meetings deemed relevant
Anticipate the CMO’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement
Ensure thorough follow-up on invoice processing and expense account management
Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines
Act as a liaison to facilitate smooth communication between the team and internal departments
Develop and maintain relationships with external partners to ensure information coordination and support various projects
Handle various confidential information, such as reports, documentation, and correspondence
Perform any other duties related to the nature of the position

What we offer

Competitive salary
Permanent, full-time role, 35 hours/week, in downtown Montreal
Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account
paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
A hybrid work model (maximum 3-4 days in the office)

Fulltime

Executive Team Assistant / Events Executive

Join our client and make a difference! Our client is looking for a highly organi...

Location

United Kingdom , Wimbledon

Salary:

32000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Excellent written and verbal communication
Experience in high-level administration and event coordination
Ability to handle confidential information with integrity
Proficiency in modern office software and scheduling tools

Job Responsibility

Provide comprehensive administrative support to the Board of Governors and Executive Team
Organise, attend, and minute meetings
prepare agendas and track actions
Draft letters, reports, and references
manage sensitive information with discretion
Coordinate communication between governors, directors, school leaders, and external stakeholders
Support governor performance reviews and induction/training processes
Maintain accurate records of appointments, attendance, and declarations of interest
Ensure compliance with governance legislation and GDPR
Manage the organisation's policy library and collaborate with department heads

Fulltime

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Executive Assistant, Marketing Administration

Job Description

Job Responsibility

Requirements

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