Executive Assistant, Investor Relations Job at Solomon Page (New York)

Executive Assistant, Investor Relations and Content

The Executive Assistant, Investor Relations and Content will serve as a critical...

Location

United States , Los Angeles

Salary:

71900.00 - 95800.00 USD / Year

SiriusXM

Expiration Date

Until further notice

Requirements

2+ year's experience supporting senior-level executives required
experience supporting multiple executives strongly preferred
Bachelor's degree or equivalent experience required
Experience in media, entertainment, or corporate environments is a plus
Exceptional organizational and time management skills with the ability to prioritize across multiple executives
Strong attention to detail and accuracy in all work products
Excellent written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Professional demeanor with the ability to interact effectively with senior leadership and external stakeholders
Strong problem-solving skills and ability to anticipate needs proactively

Job Responsibility

Provide dedicated administrative support to three executives, managing competing priorities with professionalism and discretion
Manage complex calendars across multiple executives, including scheduling, prioritizing meetings, and resolving conflicts
Coordinate all meeting logistics, including room reservations, virtual meeting setup, materials preparation, and follow-ups
Act as a liaison and gatekeeper for the executives, managing incoming requests and ensuring alignment with business priorities
Screen calls, emails, and correspondence, responding where appropriate and escalating as needed
Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations
Prepare, process, and reconcile expense reports in a timely and accurate manner
Assist in preparing and proofreading correspondence, presentations, and other documents
Maintain organized records, files, and documentation for easy retrieval and reference
Track and process invoices, partnering with vendors and internal departments to ensure timely payment

What we offer

Discretionary short-term and long-term incentives

Fulltime

Executive Assistant, Investor Relations / Marketing

Our client is looking to fill the role of Executive Assistant. As an Executive A...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or 2+ years of administrative assistance experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment
Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Strong attention to detail when composing and proofing materials required
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint

Job Responsibility

Manage busy calendars and coordinate meetings across multiple time zones
Keep department spreadsheets organized and up to date
Arrange domestic and international travel
Process expense reports through Concur
Update and maintain marketing info in Salesforce CRM
Collaborate with EAs across different offices
Connect with clients, vendors, and service providers
Jump in on special projects and team initiatives as needed
Handle phone coverage and filter incoming calls efficiently
Prepare marketing materials

What we offer

overtime and bonus

Fulltime

Assistant to Partner, Investor Relations

Our client is looking to fill the role of Assistant to Partner, Investor Relatio...

Location

United States , New York

Salary:

120000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

10+ years assistant experience supporting senior leaders in high-volume financial services
Exceptional calendar, travel, and operational management
The ability to thrive in a fast-paced, deadline-driven environment
Strong Excel skills — and the ability to clearly articulate how you use them
Impeccable detail orientation, judgment, and communication
Experience with tools like Salesforce, Concur, PeopleSoft (or similar)

Job Responsibility

This role supports 2–3 senior executives, offers a structured 9–6 schedule (with one remote day), built-in OT, and access to best-in-class onsite amenities (catered lunch, gym, etc)

What we offer

discretionary bonus
onsite amenities (catered lunch, gym, etc)

Fulltime

New

Sr. Executive Assistant

The Executive Assistant to the Chief Client Officer (CCO) provides high-impact, ...

Location

United States , New York

Salary:

50.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

6+ years of experience supporting C-suite leaders, preferably in a high-growth, late-stage startup, finance, or client-facing environment
Proven ability to operate effectively in fast-paced, ambiguous, and constantly changing environments with a calm, solutions-oriented approach
Exceptional written and verbal communication skills
adept at working with various personality types and leadership styles
Meticulous attention to detail with the ability to prioritize multiple assignments and change direction quickly
Advanced proficiency with Google Workspace (Docs, Sheets, Slides), Slack, Zoom, and ideally Salesforce or similar CRM tools
Demonstrated sound judgment and executive presence, with the ability to influence and push back thoughtfully when necessary
A team player who enjoys building community and working across international time zones to support a global mission

Job Responsibility

Strategic Calendar & Travel Management: Provide comprehensive support, including complex internal/external calendaring across international time zones. Coordinate domestic and international travel (via tools like TripActions/Concur) with detailed itineraries and real-time adjustments
Client Relations & Liaison: Act as a strategic gatekeeper and primary liaison for the Executive Office. Contribute to the company's reputation through professional, friendly, and respectful interactions with clients, board members, and investors
Meeting & Event Coordination: Plan and support executive-level meetings, leadership offsites, and client events. Attend select meetings to capture notes, identify follow-up items, and ensure deliverables are met
Cross-Functional Collaboration: Partner with the US-based leadership team and administrative community to improve communication, streamline processes, and drive office culture
Communications & Materials: Draft and prepare executive communications, presentations, and briefing documents. Use Google Slides/PowerPoint to refine and integrate existing presentations for client or board meetings
Project Management: Support high-priority initiatives by tracking action items, managing special projects, and ensuring alignment across the client-facing organization
Discretion & Efficiency: Handle highly sensitive, confidential information with absolute professionalism. Proactively identify solutions to challenges before they escalate

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Executive Assistant to CEO

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree required
7+ years of experience supporting C-level executives in an Executive Assistant, Executive Communications, Strategic Operations, or Chief of Staff-related capacity
Exceptional written communication skills with the ability to draft content in another executive's voice across both formal and informal communications
Strong judgment and decision-making skills with the ability to prioritize competing demands and determine appropriate escalation paths
Meticulous attention to detail with a demonstrated track record of flawless execution and follow-through
High emotional intelligence and executive presence, with experience interacting professionally with Board members, investors, senior executives, and external stakeholders
Flexibility to support executive communications outside traditional business hours and across multiple time zones when necessary
Advanced proficiency with Microsoft 365 and modern AI-assisted productivity tools
Proven ability to handle confidential information with discretion and professionalism

Job Responsibility

Prepare high-quality emails, memos, responses, follow-up communications, and other written materials on behalf of the CEO
Maintain consistency with the CEO’s communication style while tailoring messaging appropriately for a variety of audiences and situations
Monitor commitments, action items, and requests originating from CEO communications. Ensure timely follow-through, track outstanding matters, and maintain visibility into open, pending, and completed items to support efficient executive decision-making
Work closely with executive leadership and members of the CEO’s office to ensure communication-driven priorities are aligned with meetings, calendars, projects, and broader organizational initiatives
Extract key insights and action items from communications and direct them to the appropriate internal stakeholders, including executive leadership, legal, finance, operations, and communications teams, ensuring smooth execution and minimal bottlenecks
Handle highly sensitive business, financial, strategic, and personnel information with the highest level of professionalism, integrity, and confidentiality

Fulltime

Weekend Executive Assistant to CEO

Robert Half is working with a rapidly growing leader in Enterprise AI and predic...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree required
7+ years of experience supporting C-level executives in an Executive Assistant, Executive Communications, Strategic Operations, or Chief of Staff-related capacity
Exceptional written communication skills with the ability to draft content in another executive's voice across both formal and informal communications
Strong judgment and decision-making skills with the ability to prioritize competing demands and determine appropriate escalation paths
Meticulous attention to detail with a demonstrated track record of flawless execution and follow-through
High emotional intelligence and executive presence, with experience interacting professionally with Board members, investors, senior executives, and external stakeholders
Flexibility to support executive communications outside traditional business hours and across multiple time zones when necessary
Advanced proficiency with Microsoft 365 and modern AI-assisted productivity tools
experience with Claude or similar AI platforms is highly desirable
Proven ability to handle confidential information with discretion and professionalism

Job Responsibility

Prepare high-quality emails, memos, responses, follow-up communications, and other written materials on behalf of the CEO
Maintain consistency with the CEO’s communication style while tailoring messaging appropriately for a variety of audiences and situations
Monitor commitments, action items, and requests originating from CEO communications. Ensure timely follow-through, track outstanding matters, and maintain visibility into open, pending, and completed items to support efficient executive decision-making
Work closely with executive leadership and members of the CEO’s office to ensure communication-driven priorities are aligned with meetings, calendars, projects, and broader organizational initiatives
Extract key insights and action items from communications and direct them to the appropriate internal stakeholders, including executive leadership, legal, finance, operations, and communications teams, ensuring smooth execution and minimal bottlenecks
Handle highly sensitive business, financial, strategic, and personnel information with the highest level of professionalism, integrity, and confidentiality