Executive Assistant, Investor Relations / Marketing

• Manage busy calendars and coordinate meetings across multiple time zones
• Keep department spreadsheets organized and up to date
• Arrange domestic and international travel
• Process expense reports through Concur
• Update and maintain marketing info in Salesforce CRM
• Collaborate with EAs across different offices
• Connect with clients, vendors, and service providers
• Jump in on special projects and team initiatives as needed
• Handle phone coverage and filter incoming calls efficiently
• Prepare marketing materials

• Bachelor’s Degree or 2+ years of administrative assistance experience or training, or equivalent combination of education and experience
• Ability to thrive in a fast-paced and rigorous work environment
• Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Strong attention to detail when composing and proofing materials required
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint

overtime and bonus