Executive assistant & investor experience Job at weVLC (Valencia)

Executive Assistant, Investor Relations and Content

The Executive Assistant, Investor Relations and Content will serve as a critical...

Location

United States , Los Angeles

Salary:

71900.00 - 95800.00 USD / Year

SiriusXM

Expiration Date

Until further notice

Requirements

2+ year's experience supporting senior-level executives required
experience supporting multiple executives strongly preferred
Bachelor's degree or equivalent experience required
Experience in media, entertainment, or corporate environments is a plus
Exceptional organizational and time management skills with the ability to prioritize across multiple executives
Strong attention to detail and accuracy in all work products
Excellent written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Professional demeanor with the ability to interact effectively with senior leadership and external stakeholders
Strong problem-solving skills and ability to anticipate needs proactively

Job Responsibility

Provide dedicated administrative support to three executives, managing competing priorities with professionalism and discretion
Manage complex calendars across multiple executives, including scheduling, prioritizing meetings, and resolving conflicts
Coordinate all meeting logistics, including room reservations, virtual meeting setup, materials preparation, and follow-ups
Act as a liaison and gatekeeper for the executives, managing incoming requests and ensuring alignment with business priorities
Screen calls, emails, and correspondence, responding where appropriate and escalating as needed
Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations
Prepare, process, and reconcile expense reports in a timely and accurate manner
Assist in preparing and proofreading correspondence, presentations, and other documents
Maintain organized records, files, and documentation for easy retrieval and reference
Track and process invoices, partnering with vendors and internal departments to ensure timely payment

What we offer

Discretionary short-term and long-term incentives

Fulltime

Executive Assistant, Investor Relations

Well-known and highly respected billion-dollar global investment management firm...

Location

United States , New York

Salary:

90000.00 - 120000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 2–4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services
Prior client service or investor-facing experience preferred
Bachelor’s degree required
Exceptional attention to detail and strong organizational skills
Excellent written and verbal communication abilities
Ability to manage multiple priorities and work effectively under pressure
Professional demeanor when interacting with senior executives and external investors
Demonstrated discretion and ability to handle confidential information
Highly collaborative team player with a proactive mindset
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job Responsibility

Provide comprehensive executive administrative and client-facing support to the Investor Relations team
Manage complex calendars across multiple time zones and coordinate internal and external meetings
Serve as a point of contact for investor scheduling and communications
Prepare and coordinate materials for meetings, calls, and follow-ups
Coordinate conference room logistics, catering, and meeting setup
Maintain and update team conference calendars
Coordinate travel arrangements, itineraries, and event registrations for team members
Prepare and reconcile expense reports
Provide backup phone coverage and support other administrative staff as needed
Assist with special projects and team initiatives

What we offer

Discretionary bonus eligibility
AMAZING, comprehensive benefits – medical/dental/vision/etc.
complimentary breakfast & lunch
on-site gym access

Fulltime

Executive Assistant, Investor Relations / Marketing

Our client is looking to fill the role of Executive Assistant. As an Executive A...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor’s Degree or 2+ years of administrative assistance experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment
Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Strong attention to detail when composing and proofing materials required
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint

Job Responsibility

Manage busy calendars and coordinate meetings across multiple time zones
Keep department spreadsheets organized and up to date
Arrange domestic and international travel
Process expense reports through Concur
Update and maintain marketing info in Salesforce CRM
Collaborate with EAs across different offices
Connect with clients, vendors, and service providers
Jump in on special projects and team initiatives as needed
Handle phone coverage and filter incoming calls efficiently
Prepare marketing materials

What we offer

overtime and bonus

Fulltime

Executive Assistant to the Chief Executive Officer (CEO)

The Executive Assistant to the CEO provides high-level support to the Chief Exec...

Location

United States , Camden

Salary:

106400.00 - 153000.00 USD / Year

Campbell Soup Company

Expiration Date

Until further notice

Requirements

Minimum of High School diploma or equivalent
college degree preferred
7+ years of experience supporting C-suite executives, preferably in a Fortune 500 or global enterprise
Exceptional written and verbal communication skills
High proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, OneDrive, Teams), Google Workspace, and modern productivity tools (e.g., AI, Slack, Zoom, Concur)
Proven ability to handle confidential information with integrity and discretion
Strong organizational, time management, and problem-solving skills
Ability to thrive in a fast-paced, high-pressure environment

Job Responsibility

Manage and optimize the CEO’s calendar, including scheduling meetings, travel, and events across multiple time zones with a high degree of autonomy
Prepare materials, agendas, and follow-up documentation for internal and external meetings
Handle confidential correspondence and communications with discretion and professionalism
Coordinate cross-departmental projects and ensure timely follow-up on action items
Represent the CEO in meetings and communications when delegated
Key contact for Chairman and other board members
Act as a liaison between the CEO and internal/external stakeholders, including board members, investors, and senior executives
Coordinate cross-functional initiatives and ensure timely execution of strategic priorities
Conduct research, prepare reports, and draft communications on behalf of the CEO
Work in tandem with CEO’s Chief of Staff daily to prioritize and strategically manage calendars and agendas

What we offer

Medical, dental, short and long-term disability, AD&D, and life insurance
matching 401(k) plan with immediate vesting
unlimited sick time along with paid time off and holiday pay
free access to the fitness center (if in WHQ)
access to on-site day care
company store
Campbell's Cares program matches employee donations and/or volunteer activity up to $1,500 annually
Employee Resource Groups (ERGs)

Fulltime