Executive Assistant, International Public Sector Job at Scale (London)

Executive Assistant

Our public sector client is seeking a dedicated Executive Support Officer for a ...

Location

United Kingdom , Hull

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an PA/EA, having supported to Executive level
Excellent diary management skills and the ability to maintain confidentiality at all times
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes
Previous experience within the public sector would be highly desirable but not essential

Job Responsibility

Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors
Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines
Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders
Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences

What we offer

Opportunity to apply for permanent role
Supportive environment
Career development

Fulltime

Executive Support Officer

Are you an organised and proactive individual looking to embark upon an exciting...

Location

United Kingdom , Hull

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an PA/EA, having supported to C-Suite level
Previous experience within the public sector would be highly desirable but not essential
Excellent diary management skills and the ability to maintain confidentiality at all times
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes

Job Responsibility

Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors
Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines
Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders
Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences

What we offer

3 month temporary contract with opportunity to apply for permanent role
Supportive environment
Opportunity to develop skills and grow career

Fulltime

Executive Assistant II

The Executive Assistant will perform a range of highly skilled and specialized a...

Location

United States , San Diego

Salary:

67475.20 - 104603.20 USD / Year

SANDAG

Expiration Date

Until further notice

Requirements

High school diploma or equivalent supplemented by specialized administrative training or college-level business courses
Five or more years of increasingly responsible experience providing administrative support to C-level Executives or multiple Senior Executives
Demonstrated experience providing complex administrative support services for multiple senior leaders in a fast-paced environment
Experience working with elected officials, municipal government, city/county departments, and similar public sector organizations is desirable
Experience coordinating a high volume of meetings and appointments involving multiple participants and managing complex executive calendars
Demonstrated ability to understand competing priorities and negotiate scheduling requests
Demonstrated ability to prepare and format a wide variety of documents including correspondence, agendas, speaking points, reports, and briefing materials
Demonstrated ability to type or take accurate notes at a speed necessary for successful job performance
Advanced proficiency with the Microsoft Office Suite (particularly Outlook, Word, and Excel), including calendar management, meeting coordination, and communication management
Advanced skills in AdobeSign and PDF packet creation, including assembling, organizing, and routing complex approval documents preferred

Job Responsibility

Provide complex administrative support to the Senior Leadership Team, including the Chief Executive Officer (CEO), Chief Financial Officer, and General Counsel
Coordinate a high volume of in-person and virtual meetings, phone calls, and related activities with elected officials, public agency executives, and business and community leaders
Manage complex and frequently changing executive calendars
Provide scheduling support as needed outside of regular business hours
Coordinate and/or verify arrangements for Executive attendance at meetings, conferences, hearings, media briefings, and community events
Assist Executives in preparing for meetings, presentations, and events by gathering and providing materials in advance
Serve as a liaison between Executives and internal departments, as well as external agencies, jurisdictions, and organizations at the local, state, and federal level
Coordinate travel arrangements for Executives and, at times, Board Members traveling on SANDAG business
Provide review and oversight of business travel for all employees, including interpreting and applying agency policies and procedures
Prepare and submit reimbursement claims for business expenses incurred by Senior Executives

Fulltime

Director of Accounting - Public Sector

This long-term contract position focuses on stabilizing financial operations, ad...

Location

United States , Las Cruces

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Extensive experience in public sector, government, or nonprofit accounting at the Controller or Assistant Controller level
Proven track record in audit remediation, including hands-on involvement in addressing findings
Expertise in Workday Financials, with strong skills in reporting and system implementation
Ability to navigate and stabilize operations in disrupted or challenged environments
Strong leadership skills with a hands-on approach to execution and problem-solving
Solid understanding of grant accounting, fixed assets, and fund accounting
Experience in producing audit-ready financial statements and managing financial reporting integrity
Familiarity with establishing internal controls aligned to public sector requirements

Job Responsibility

Oversee and stabilize accounting operations to ensure accurate financial reporting and compliance
Lead the remediation of audit findings, providing hands-on support to auditors and implementing corrective actions
Support the overall Accounting function with Workday re-implementation & remediation efforts
Develop and execute sustainable processes for monthly close activities, reconciliations, and journal entries
Manage high-risk areas such as fixed assets/capital projects, grants accounting, and control processes to mitigate financial risks
Produce and validate fund-level municipal financial reports, including audit-ready statements
Collaborate with the Workday re-implementation team to define and test accounting requirements within the system
Transition accounting workflows from Excel-based processes to Workday Financials, ensuring system alignment
Design and implement internal controls, workflows, and approval structures tailored to public sector requirements
Establish comprehensive policies and procedures to support audit readiness and financial integrity

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Field Marketing & Events Manager

At Scale, we develop reliable AI systems for the world’s most important decision...

Location

Qatar; United Arab Emirates , Doha; Dubai

Salary:

Not provided

Scale

Expiration Date

Until further notice

Requirements

3+ years of experience in event management, including previous work experience within GCC countries
Experience supporting events ranging from 30 to 500+ attendees
Strong project management skills with the ability to multi-task while liaising across internal teams and multiple stakeholders
Impeccable attention to detail and a proactive, self-starting approach to troubleshooting
Strong vendor management skills
Must be punctual, professional, reliable, self-motivated, and results-driven
Excellent communication skills for interfacing with the world’s leading executives and their teams

Job Responsibility

Support the execution of all planning and logistics for regional (EMEA) conferences and events, including but not limited to: Global Public Sector executive dinners, sponsorship activations, executive speaking engagements, and sponsored conferences
Support event sponsorship programs by tracking assets, deliverables, and engagement opportunities across events
Assist in coordinating Scale’s annual GPS conference, Scale AI Base Camp, including venue and supplier relations, logistics, and attendee invites
Coordinate support for GPS participation in Scale’s annual AI Leadership Summit, focusing on attendee invites and speaker outreach where required
Maintain organised event plans, trackers, and internal documentation to ensure smooth execution and visibility across the Global Public Sector team and other business units
Partner with Product Marketing and design to help coordinate collateral, signage, digital assets, and other event materials
Assist with core operational tasks, including invoicing, expense tracking, and budget monitoring
Interface with internal executive teams to support their participation in Scale-hosted events
Align with growth marketing on marketing campaigns and event reporting
Collaborate cross-functionally with GTM, Product Marketing, Communications, Growth Marketing, Brand, and EPD teams to consistently articulate Scale AI’s vision and value proposition

Executive Officer

Are you a multi-tasker? Great at organising and able to prioritise tasks? This c...

Location

United Kingdom , Bristol; London

Salary:

15.39 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Excellent written and verbal communication skills
Well-organised, able to manage yourself and your own workload effectively whilst working under your own initiative
Ability to pick up new IT systems quickly and be capable using IT services such as Microsoft Office programmes (for example MS Teams, Outlook, Word, Excel and SharePoint etc.)
Candidates applying must be able to pass a clear Basic DBS check and provide proof of Right to Work in the UK

Job Responsibility

general administrative support
reviewing and managing mailboxes and Teams messages
diary, calendar and email management
prioritising the booking of/rescheduling of meetings
may be some capturing actions/minute taking
handling enquiries and requests
composing no-routine correspondence
screening and directing manager's telephone calls
co-ordinating papers
arranging meetings or travel, including hotel accommodation for two Deputy Directors

What we offer

Paid holidays and pension scheme
Accrual of up to 33 days paid annual leave pro rata available (inclusive of bank holidays)
Working 37 hours per week, Monday to Friday, 9am to 5pm with some degree of flexibility

Fulltime

Bilingual Executive Assistant

We are seeking a Bilingual Executive Assistant to join one of our client's elite...

Location

Canada , Toronto

Salary:

90000.00 - 105000.00 CAD / Year

Randstad

Expiration Date

April 16, 2026

Requirements

Minimum 5+ years of experience as an Executive Assistant supporting senior leaders, preferably within a publicly traded company or the financial/insurance services sector
Professional fluency in English and French is required due to regular interaction with national stakeholders across Canada
Advanced proficiency in MS Office (Word, Excel, PowerPoint) and virtual collaboration tools (MS Teams, Zoom)
Direct experience with Oracle is a significant asset
Bachelor’s degree in Business Administration or an equivalent professional certification
A proven track record of handling highly sensitive and confidential information with the utmost integrity
Ability to deliver high-quality results under pressure in a dynamic, fast-paced environment

Job Responsibility

Sophisticated Calendar Management: Orchestrate complex schedules and prioritize high-stakes meetings to promote maximum executive productivity
Global Logistics: Manage intricate international travel arrangements, resolving scheduling conflicts proactively to ensure seamless door-to-door itineraries
Financial Administration: Handle invoice processing via Oracle (vendor setup, PO entry, GL coding) and manage monthly expense reconciliation in compliance with corporate policy
Executive Ambassadorship: Respond to internal and external inquiries with tact and diplomacy
act as a professional extension of the leader in all interactions
Strategic Deliverables: Create high-quality PowerPoint presentations, run confidential reports in Excel, and prepare briefing materials well in advance of key meetings
Project Leadership: Actively participate in special initiatives, tracking action items and ensuring deadlines are met across multiple departments

What we offer

Competitive Compensation: A premium salary range of $90,000 – $105,000 plus performance bonuses
Comprehensive Benefits: Access to a top-tier insurance industry benefits package (Health, Dental, Vision, and Life Insurance)
Growth Potential: Opportunity to work within a stable yet innovative sector with exposure to high-level strategic decision-making
Work Environment: A sophisticated office setting in the heart of Toronto’s Financial District with a culture that values professionalism and innovation
Retirement Security: Eligibility for the company’s pension or RRSP matching program

Fulltime

Bilingual Executive Assistant

We are seeking a Bilingual Executive Assistant to join one of our client's elite...

Location

Canada , Toronto

Salary:

90000.00 - 105000.00 CAD / Year

Randstad

Expiration Date

April 12, 2026

Requirements

Minimum 5+ years of experience as an Executive Assistant supporting senior leaders, preferably within a publicly traded company or the financial/insurance services sector
Professional fluency in English and French is required due to regular interaction with national stakeholders across Canada
Advanced proficiency in MS Office (Word, Excel, PowerPoint) and virtual collaboration tools (MS Teams, Zoom)
Direct experience with Oracle is a significant asset
Bachelor’s degree in Business Administration or an equivalent professional certification
A proven track record of handling highly sensitive and confidential information with the utmost integrity
Ability to deliver high-quality results under pressure in a dynamic, fast-paced environment

Job Responsibility

Sophisticated Calendar Management: Orchestrate complex schedules and prioritize high-stakes meetings to promote maximum executive productivity
Global Logistics: Manage intricate international travel arrangements, resolving scheduling conflicts proactively to ensure seamless door-to-door itineraries
Financial Administration: Handle invoice processing via Oracle (vendor setup, PO entry, GL coding) and manage monthly expense reconciliation in compliance with corporate policy
Executive Ambassadorship: Respond to internal and external inquiries with tact and diplomacy
act as a professional extension of the leader in all interactions
Strategic Deliverables: Create high-quality PowerPoint presentations, run confidential reports in Excel, and prepare briefing materials well in advance of key meetings
Project Leadership: Actively participate in special initiatives, tracking action items and ensuring deadlines are met across multiple departments

What we offer

Competitive Compensation: A premium salary range of $90,000 – $105,000 plus performance bonuses
Comprehensive Benefits: Access to a top-tier insurance industry benefits package (Health, Dental, Vision, and Life Insurance)
Growth Potential: Opportunity to work within a stable yet innovative sector with exposure to high-level strategic decision-making
Work Environment: A sophisticated office setting in the heart of Toronto’s Financial District with a culture that values professionalism and innovation
Retirement Security: Eligibility for the company’s pension or RRSP matching program

Fulltime

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Executive Assistant, International Public Sector

Scale

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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