Executive Assistant, International Public Sector Job at Scale (London)

Executive Assistant

Our public sector client is seeking a dedicated Executive Support Officer for a ...

Location

United Kingdom , Hull

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an PA/EA, having supported to Executive level
Excellent diary management skills and the ability to maintain confidentiality at all times
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes
Previous experience within the public sector would be highly desirable but not essential

Job Responsibility

Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors
Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines
Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders
Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences

What we offer

Opportunity to apply for permanent role
Supportive environment
Career development

Fulltime

Executive Support Officer

Are you an organised and proactive individual looking to embark upon an exciting...

Location

United Kingdom , Hull

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an PA/EA, having supported to C-Suite level
Previous experience within the public sector would be highly desirable but not essential
Excellent diary management skills and the ability to maintain confidentiality at all times
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes

Job Responsibility

Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors
Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines
Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders
Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences

What we offer

3 month temporary contract with opportunity to apply for permanent role
Supportive environment
Opportunity to develop skills and grow career

Fulltime

Executive Officer

Are you a multi-tasker? Great at organising and able to prioritise tasks? This c...

Location

United Kingdom , Bristol; London

Salary:

15.39 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Excellent written and verbal communication skills
Well-organised, able to manage yourself and your own workload effectively whilst working under your own initiative
Ability to pick up new IT systems quickly and be capable using IT services such as Microsoft Office programmes (for example MS Teams, Outlook, Word, Excel and SharePoint etc.)
Candidates applying must be able to pass a clear Basic DBS check and provide proof of Right to Work in the UK

Job Responsibility

general administrative support
reviewing and managing mailboxes and Teams messages
diary, calendar and email management
prioritising the booking of/rescheduling of meetings
may be some capturing actions/minute taking
handling enquiries and requests
composing no-routine correspondence
screening and directing manager's telephone calls
co-ordinating papers
arranging meetings or travel, including hotel accommodation for two Deputy Directors

What we offer

Paid holidays and pension scheme
Accrual of up to 33 days paid annual leave pro rata available (inclusive of bank holidays)
Working 37 hours per week, Monday to Friday, 9am to 5pm with some degree of flexibility

Fulltime

New

Bilingual Executive Assistant

We are seeking a Bilingual Executive Assistant to join one of our client's elite...

Location

Canada , Toronto

Salary:

90000.00 - 105000.00 CAD / Year

Randstad

Expiration Date

April 16, 2026

Requirements

Minimum 5+ years of experience as an Executive Assistant supporting senior leaders, preferably within a publicly traded company or the financial/insurance services sector
Professional fluency in English and French is required due to regular interaction with national stakeholders across Canada
Advanced proficiency in MS Office (Word, Excel, PowerPoint) and virtual collaboration tools (MS Teams, Zoom)
Direct experience with Oracle is a significant asset
Bachelor’s degree in Business Administration or an equivalent professional certification
A proven track record of handling highly sensitive and confidential information with the utmost integrity
Ability to deliver high-quality results under pressure in a dynamic, fast-paced environment

Job Responsibility

Sophisticated Calendar Management: Orchestrate complex schedules and prioritize high-stakes meetings to promote maximum executive productivity
Global Logistics: Manage intricate international travel arrangements, resolving scheduling conflicts proactively to ensure seamless door-to-door itineraries
Financial Administration: Handle invoice processing via Oracle (vendor setup, PO entry, GL coding) and manage monthly expense reconciliation in compliance with corporate policy
Executive Ambassadorship: Respond to internal and external inquiries with tact and diplomacy
act as a professional extension of the leader in all interactions
Strategic Deliverables: Create high-quality PowerPoint presentations, run confidential reports in Excel, and prepare briefing materials well in advance of key meetings
Project Leadership: Actively participate in special initiatives, tracking action items and ensuring deadlines are met across multiple departments

What we offer

Competitive Compensation: A premium salary range of $90,000 – $105,000 plus performance bonuses
Comprehensive Benefits: Access to a top-tier insurance industry benefits package (Health, Dental, Vision, and Life Insurance)
Growth Potential: Opportunity to work within a stable yet innovative sector with exposure to high-level strategic decision-making
Work Environment: A sophisticated office setting in the heart of Toronto’s Financial District with a culture that values professionalism and innovation
Retirement Security: Eligibility for the company’s pension or RRSP matching program

Fulltime

New

Bilingual Executive Assistant

We are seeking a Bilingual Executive Assistant to join one of our client's elite...

Location

Canada , Toronto

Salary:

90000.00 - 105000.00 CAD / Year

Randstad

Expiration Date

April 12, 2026

Requirements

Minimum 5+ years of experience as an Executive Assistant supporting senior leaders, preferably within a publicly traded company or the financial/insurance services sector
Professional fluency in English and French is required due to regular interaction with national stakeholders across Canada
Advanced proficiency in MS Office (Word, Excel, PowerPoint) and virtual collaboration tools (MS Teams, Zoom)
Direct experience with Oracle is a significant asset
Bachelor’s degree in Business Administration or an equivalent professional certification
A proven track record of handling highly sensitive and confidential information with the utmost integrity
Ability to deliver high-quality results under pressure in a dynamic, fast-paced environment

Job Responsibility

Sophisticated Calendar Management: Orchestrate complex schedules and prioritize high-stakes meetings to promote maximum executive productivity
Global Logistics: Manage intricate international travel arrangements, resolving scheduling conflicts proactively to ensure seamless door-to-door itineraries
Financial Administration: Handle invoice processing via Oracle (vendor setup, PO entry, GL coding) and manage monthly expense reconciliation in compliance with corporate policy
Executive Ambassadorship: Respond to internal and external inquiries with tact and diplomacy
act as a professional extension of the leader in all interactions
Strategic Deliverables: Create high-quality PowerPoint presentations, run confidential reports in Excel, and prepare briefing materials well in advance of key meetings
Project Leadership: Actively participate in special initiatives, tracking action items and ensuring deadlines are met across multiple departments

What we offer

Competitive Compensation: A premium salary range of $90,000 – $105,000 plus performance bonuses
Comprehensive Benefits: Access to a top-tier insurance industry benefits package (Health, Dental, Vision, and Life Insurance)
Growth Potential: Opportunity to work within a stable yet innovative sector with exposure to high-level strategic decision-making
Work Environment: A sophisticated office setting in the heart of Toronto’s Financial District with a culture that values professionalism and innovation
Retirement Security: Eligibility for the company’s pension or RRSP matching program

Fulltime

New

Internship priority africa and external relations

The overall mission of the sector for Priority Africa and External Relations is ...

Location

Salary:

Not provided

UNESCO

Expiration Date

June 30, 2026

Requirements

At least 20 years old
Currently enrolled in 3rd/final year of Bachelor's degree OR currently enrolled in Master's/PhD/equivalent OR completed Bachelor's/Master's/PhD within last 12 months
Excellent command of written and spoken English or French
Working knowledge of other language (English or French) is an asset
Excellent knowledge of computer systems and office-related software
Ability to work well in a team and adapt to an international working environment
Strong interpersonal and communication skills

Job Responsibility

Prepare preliminary draft notes, memoranda, letters and/or other Sector’s proposals for submission to member States, Programmes Sectors,and potential public and private partners
Assist in researching and analyzing information provision to briefings for bilateral meetings
Provide assistance in coordinating the Sector’s contributions to Statutory meetings (General conference, Executive Board), and drafting of reports
Assist in dealing with a wide range of issues of the PAX sector, by providing timely, accurate and specific information in response to queries, thus contributing to maintaining close working relationships with the Delegations, Programme Sectors and Central services, Field Offices, partners and other stakeholders
Assist in the organization of meetings, events and provide technical support to ensure success of the work team
Update PAX Website on Intranet, notably on information in relations with Member States, UNESCO events, publication etc
Undertake any other tasks which may be assigned by the Supervisor

What we offer

2.5 days of leave per month
Additional leave of 1 working day per complete month of internship
Limited workplace insurance coverage against risk of injury, illness, disability, or death incurred during the period of the internship and directly attributable to the execution of the internship

New

Administrative Assistant to General Manager of Hospitality

The Administrative Assistant to the General Manager provides high-level administ...

Location

United States , San Francisco

Salary:

36.00 - 39.00 USD / Hour

Legends Global

Expiration Date

June 01, 2026

Requirements

3–5+ years of executive assistant experience in an administrative assistant or office support role
Experience in hospitality, convention centers, events, or large-scale operations preferred
Experience working with public-sector or municipal partners is a plus
Strong organizational, time-management, and multitasking skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
Ability to work effectively in a fast-paced, deadline-driven environment

Job Responsibility

Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting
Coordinate meetings, prepare agendas, take notes, and track follow-up action items
Manage confidential and sensitive information with professionalism and discretion
Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors
Draft, edit, and distribute professional correspondence, reports, and internal communications
Coordinate leadership visits, meetings, VIP walkthroughs, and site tours
Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners
Assist with preparation of reports, revenue summaries, presentations, and departmental documents
Maintain organized electronic and physical filing systems for contracts, reports, and records
Support coordination of union-related meetings and compliance documentation as needed

Fulltime

Procurement and Contract Oversight Intern

The Office of Procurement and Contract Oversight at ERS manages the agency’s pur...

Location

United States , Austin

Salary:

21.00 USD / Hour

ChaseSource

Expiration Date

Until further notice

Requirements

Active student at an institution of higher learning
Interest in procurement, contracts, or public sector operations
Strong attention to detail and analytical skills
Ability to work independently and collaboratively in a team environment
Effective written and oral communication skills
Reliability, integrity, and respect when handling sensitive information
Enthusiasm to learn and contribute to process improvement and policy compliance

Job Responsibility

Review and become familiar with ERS’ Artificial Intelligence (AI) Policy and ensure all assigned tasks comply with the policy
Review and audit contract data stored in OPCO’s Contracts SharePoint site for accuracy, completeness, and compliance
Assist in reviewing and validating contract records in OPCO’s new Contract Lifecycle Management (CLM) software, if implemented
Review and revise internal procurement processes and procedures to enhance clarity, engagement, and accessibility for internal stakeholders
Assist in drafting or updating standard operating procedures (SOPs), templates, and internal guidance documents
Review and provide suggested edits to solicitation documents, including Requests for Proposals (RFPs) and related correspondence
Assist in preparing procurement documentation packages and tracking procurement milestones
Attend procurement-related meetings, including evaluation committee training, vendor meetings, internal team meetings, and Executive Office briefings
Support follow-up actions from meetings, including documentation and communication with stakeholders
Assist with implementation of Finance CAPPS project, if applicable

Parttime

Executive Assistant, International Public Sector

Scale

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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