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Executive Assistant III

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Randstad

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Location:
Canada , Toronto

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

31.03 CAD / Hour
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Job Description:

We are seeking a high-performing, seasoned Executive Assistant to support senior leadership within our Risk Management division. Located in the heart of the financial district at the TD Tower, this role offers high visibility and the opportunity to work with senior executives and external regulatory bodies (OSFI). This is a critical backfill position for a professional who can 'hit the ground running' and manage complex coordination with precision and poise.

Job Responsibility:

  • Advanced Calendar Management: Proactively manage complex schedules for VPs/SVPs, ensuring seamless transitions between internal meetings and external regulatory sessions
  • Meeting Coordination: Organize and facilitate meetings, ensuring all digital files, agendas, and OneNote briefs are prepared in advance
  • Executive Liaison: Act as a professional point of contact for internal stakeholders and external regulators, managing correspondence with a high sense of urgency
  • Information Management: Maintain and organize electronic files and emails, capturing critical action items from meetings consistently and accurately
  • Operational Support: Navigate MS Office (Outlook, Teams, OneNote) to streamline executive workflows and departmental communications

Requirements:

  • 5+ years of dedicated Executive Assistant experience specifically supporting VPs or SVPs
  • Expert-level proficiency in MS Office Suite (Outlook for complex scheduling, Teams for virtual coordination, and OneNote for organization)
  • Proactive Disposition: A self-starter mindset with a strong sense of urgency and the ability to anticipate executive needs before they arise
  • Organizational Excellence: Exceptional attention to detail in managing electronic filing systems and capturing meeting data
  • Professionalism: Punctual, polished, and capable of interacting with high-level internal and external contacts

Nice to have:

  • Previous experience in a Large Banking or Financial Institution
  • Post-secondary education is considered an asset
What we offer:
  • High Visibility: Support multiple business lines and network with VP/SVP-level executives
  • Prestigious Location: Work onsite in the iconic TD Tower
  • Professional Development: Gain experience in a top-tier Risk Management environment during a crucial project phase
  • Potential for Growth: While initially a 2-month contract, there is a possibility for extension or conversion based on performance and business needs

Additional Information:

Job Posted:
May 19, 2026

Expiration:
July 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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