Executive Assistant II Job at Adtalem Global Education (Columbia)

Job Description

The Executive Assistant II provides strategic administrative and operational support to two Vice Presidents leading critical functions in AI Innovation and Digital Learning Solutions. This role serves as a vital business partner, ensuring seamless coordination of priorities, communications, and operations while also managing project workflows and general office operations. Acting with the highest level of professionalism, discretion, and integrity, the Executive Assistant II anticipates needs, streamlines workflows, coordinates cross-functional initiatives, and serves as a trusted partner in driving organizational excellence and collaboration across Adtalem's innovation portfolio.

Job Responsibility

Provide high-level administrative and strategic support to two Vice Presidents, managing complex calendars, domestic and international travel arrangements, meetings, and communications with accuracy and confidentiality
Anticipate needs and proactively manage competing priorities across both leaders to ensure they are fully prepared for meetings, events, and key initiatives
Own the rhythm of each executive’s day and week — managing time as a strategic asset, protecting focus time, and optimizing for impact
Serve as a primary liaison between the Vice Presidents, internal teams, and external partners
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for senior leadership, including the Executive Cabinet and Board of Directors
Support expense tracking, and administrative needs for both Vice President offices
Build and maintain strong partnerships with other Executive Assistants across Adtalem
Act as a trusted sounding board and thought partner
Facilitate communication and coordination among project stakeholders, scheduling working sessions and capturing key decisions and next steps
Maintain project documentation, status reports, and repository of key materials
Maintain team huddle boards, and prepare and support team staff meetings
Partner with other executive offices to support strategic projects and initiatives across Adtalem and its institutions
Track executive action items, follow-ups, and deliverables
Continuously refine processes, templates, and tools to streamline executive operations
Serve as first point of contact for the AI Innovation and Digital Learning Solutions offices
Manage guest check-in procedures, coordinate visitor badges, and ensure seamless hospitality experience
Oversee office supplies inventory, equipment needs, and workspace organization for both Vice President offices
Coordinate on-site meeting logistics including room setup, technology support, catering, and materials preparation
Maintain organized and secure filing systems, both physical and digital
Act as a calm, professional presence who sets the tone for the office environment
Manage sensitive information with absolute confidentiality
Coordinate complex meetings, events, and convenings that advance institutional priorities and foster collaboration
Deliver requested documents and updates to the Office of the CEO and other key stakeholders as needed
Manage internal and external communications on behalf of the Vice Presidents
Uphold Adtalem's mission, values, and policies while fostering a culture of care, accountability, and operational excellence
Craft clear, concise, and polished communications that reflect executive voice and brand
Anticipate follow-up needs, prepare leaders with context, and ensure they are never surprised
Represent the executives with maturity, tact, and influence in cross-functional and leadership settings

Requirements

Associate's degree
Five (5) plus years of demonstrated experience providing executive-level support in a complex, fast-paced organization
Proven ability to manage confidential information and sensitive issues with discretion and sound judgment
Exceptional communication, organization, and relationship-building skills with ability to engage effectively across all organizational levels
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms
Strong attention to detail and ability to balance multiple priorities with professionalism and poise
Experience coordinating projects, tracking deliverables, and managing cross-functional workflows
Demonstrated ability to work independently, exercise initiative, and adapt to changing priorities

Nice to have

Higher education or technology sector experience
Familiarity with AI, digital learning, or educational technology environments
Experience supporting multiple senior executives simultaneously
Project management training or certification
Proficiency with project management tools (e.g., Asana, Monday.com, Smartsheet) and virtual collaboration platforms

What we offer

Health, dental, vision, life and disability insurance
401k Retirement Program + 6% employer match
15 Days of Paid Vacation Days each Calendar Year
12 Paid Holidays + 2 floating holidays

Adtalem Global Education - All Job Offers

Select Country

Executive Assistant II

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?