Executive Assistant I - Administration Job at CHRISTUS Health (Longview)

Executive Assistant I - Administration

CHRISTUS Health

Location:
United States , Longview

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The Executive Assistant I is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads. The Executive Assistant handles various situations involving the executive offices' clerical and administrative functions. The Executive Assistant serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team to support executives.

Job Responsibility:

Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders
Maintains executive’s calendar, scheduling meetings and appointments as requested
on own initiative, establishes appointment priorities, reschedules, or refuses appointments or invitations, and draws attention to important dates or conflicts
Plans, coordinates, and assists in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards, and other regulatory entities
schedules meeting rooms
orders catering
prepares agendas
does timely mail-outs
takes and transcribes minutes
coordinates follow-up actions
Provides polite, courteous, and professional reception and telephone service
tactfully determines nature and urgency of business
answers inquiries and refers to the appropriate person to resolve conflicts
Reads incoming correspondence
determines deadlines and suspense dates
checks accuracy of documents requiring executive’s signature
summarizes content if needed
provides necessary backup material for executive’s review
offers advice or initiates reply if appropriate
and coordinates follow-up as necessary
Composes correspondence requiring an understanding of operations and policies
researches and prepares special projects or presentations
initiates and maintains large paper and electronic filing systems
develops a method for organizing and retrieving information
Makes complex travel arrangements for individual executives or groups, authorizing airline travel, lodging, conference rooms, catering, and audio-visual equipment
In the executive’s absence, responds to requests for action or information
if necessary, relays to the appropriate staff member
intercepts requests and helps implement action
ensures timely response
notifies the executive of important or emergency matters
Assist peers and subordinates with equipment, policies, and workplace standards
Demonstrates competence to perform assigned responsibilities in a manner that meets the population-specific and developmental needs of the members served by the department
Appropriately adapt assigned client assessment treatment and/or care methods to accommodate the unique physical, psychosocial, cultural, age-specific, and other developmental needs of each client served
Takes personal responsibility to ensure compliance with all policies, procedures, and standards as promulgated by state and federal agencies, the hospital, and other regulatory entities
Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless necessary in the performance of assigned job duties
Must have excellent communication and organization skills
Performs other duties and special projects as assigned

Requirements:

High School Diploma or equivalent experience required
Excellent organizational, interpersonal, and executive assistant skills
Proficient in all Microsoft Office products: Word, PowerPoint, and Excel
0 - 2 years of experience supporting Ministry-Level Executives required

Nice to have:

Certified Administrative Professional (CAP) certification preferred
Professional Administrative Certification of Excellence (PACE) is preferred

Additional Information:

Job Posted:
April 23, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Job Link Share:

Executive Assistant I - Administration

CHRISTUS Health

Location:
United States , Longview

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 23, 2026

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