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Luma AI Logo Luma AI · Office Administration

Executive Assistant, GTM

United States, SF Bay Area 145000.00 - 180000.00 USD / Year · Job Posted June 15, 2026
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Job Description

This is a rare opportunity to join Luma as a foundational Executive Assistant supporting our Head of Marketing and Head of Sales. As an operational architect and strategic force multiplier, you will play a critical role in driving our go-to-market engine by managing complex, high-velocity logistics and calendars. If you are a high-agency builder who thrives in the organized chaos of a startup and takes extreme ownership of operational details, this role offers a front-row seat to the frontier of creative AI.

Job Responsibility

  • Own and manage complex, diverse, and rapidly shifting calendars for the Head of Marketing and Head of Sales, proactively resolving scheduling conflicts before they escalate
  • Coordinate all aspects of comprehensive global travel logistics, ensuring seamless itineraries and handling last-minute changes with calm precision
  • Practice ruthless prioritization to optimize the executives' time, acting as a strategic gatekeeper and force multiplier
  • Build and streamline administrative processes and communication channels from scratch to support a high-velocity GTM organization
  • Collaborate cross-functionally with Product, Research, and Operations teams to facilitate key leadership alignments and meetings
  • Handle highly sensitive and confidential information with absolute discretion, sound judgment, and professionalism.

Requirements

  • 5+ years of professional experience as an Executive Assistant, with a proven track record of supporting executives
  • Experience working in fast-paced, high-growth startups or similarly chaotic, large corporate environments where you navigated ambiguity with ease
  • Exceptional attention to detail and a demonstrated ability to manage complex calendars and multi-faceted travel logistics
  • A proactive "builder" mindset with a history of creating administrative systems from scratch and taking extreme ownership of outcomes
  • Ability to handle last-minute changes, high-velocity demands, and complex scheduling conflicts with calm precision
  • Impeccable judgment and discretion when handling sensitive company and partner information.

Nice to have

  • Prior experience supporting Sales or Marketing leaders in a generative AI or creative tech company
  • Familiarity with modern collaboration tools such as Notion, Slack, Figma, and Google Workspace
  • A deep passion for the creative potential of AI and Luma's mission to expand human imagination
  • Located in the SF Bay Area or Los Angeles.
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