Executive Assistant - GM Defense Job at General Motors (Remote)

Job Description

Remote: This role is based remotely from the United States. Must be available and able to travel worldwide, including to Washington DC, Warren, Milford, Michigan and other customer locations as needed. The Role: We are seeking an Executive Administrative Assistant who will provide administrative support, ensuring smooth operations, back up support as required and effective communication for this dynamic group. The role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, flexibility and an insatiable desire to collaborate are all required to be successful in the role.

Job Responsibility

Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses
Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary
Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards
Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism
Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items
Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency
Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams
Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed
Carries out other job-related duties as needed or as assigned

Requirements

Associate’s or Bachelor’s degree
1+ years of experience as an Executive Administrative Assistant supporting senior leaders
Candidate must either be a U.S. Person (U.S. citizen, U.S. permanent resident, asylee or refugee) or a non-U.S. Person who is eligible to obtain any required export control authorization
U.S. citizenship required to comply with federal government contract provision expressly restricting role to U.S. citizens
High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Flexibility, strong learning agility, and sound judgment
Demonstrated integrity and discretion in handling confidential information
Ability to operate effectively in a fast-paced, dynamic environment
Excellent organizational and time-management skills, with the ability to prioritize and reprioritize tasks as needed
Proven ability to anticipate leader and business needs and take proactive action
Strong verbal and written communication skills
Meticulous attention to detail and a high degree of accuracy

Nice to have

Proven experience coordinating logistics for global events and meetings, partnering with multiple vendors to align objectives and ensure a seamless attendee experience (e.g., meetings, conferences, town halls, employee engagement activities)
Strong proficiency with expense management systems, preferably Concur
Professional training and/or certifications in administrative support
Previous experience supporting leaders in technology or software environments

What we offer

Medical, dental, vision
Health Savings Account
Flexible Spending Accounts
Retirement savings plan
Sickness and accident benefits
Life insurance
Paid vacation & holidays
Tuition assistance programs
Employee assistance program
GM vehicle discounts
Bonus potential

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Executive Assistant - GM Defense

Job Description

Job Responsibility

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