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In this role, you will provide high-level administrative support to two senior leaders—the SVP of FP&A and Global Business Finance and the SVP of Strategy and Operations—as well as their entire leadership teams. Operating in a fast-paced, constantly evolving environment, you will act as a trusted adviser and proactive problem-solver, ensuring the seamless execution of executive priorities, leadership team meetings, and strategic initiatives. This role is a very valued part of the leadership team and helping to drive success for the teams. Your impact will be felt through your ability to anticipate needs, orchestrate complex calendars across multiple stakeholders, and safeguard highly confidential information. Success in this role means becoming the go-to partner who enables both SVPs and their leadership teams to focus on strategic priorities while you manage the operational details with precision and discretion.
Job Responsibility:
Provide high-level administrative support to two senior leaders—the SVP of FP&A and Global Business Finance and the SVP of Strategy and Operations—as well as their entire leadership teams
Act as a trusted adviser and proactive problem-solver, ensuring the seamless execution of executive priorities, leadership team meetings, and strategic initiatives
Anticipate needs, orchestrate complex calendars across multiple stakeholders, and safeguard highly confidential information
Manage the operational details with precision and discretion
Facilitate critical recurring meetings including All Hands, All Manager, and staff calls—ensuring agendas are set, materials are ready, and meetings run smoothly
Manage complex, multi-stakeholder schedules and ensuring optimal use of executive time
Monitor and ensure deliverables are submitted on time with quality and completeness, following up proactively to maintain high standards
Requirements:
5+ years of direct experience supporting a VP/SVP in a complex organizational environment
Proven track record managing intricate schedules across multiple leaders, coordinating competing priorities and time zones
Demonstrated ability to work in fast-paced, high-growth environments while managing ambiguity and multiple priorities
History of managing highly confidential and sensitive information with discretion and integrity
Strong follow-through and quality assurance skills—ensuring deliverables are submitted on time and with completeness
Strong decision-making skills, including confidence to act on behalf of the SVP when needed
Ability to manage action items and follow ups across leadership team
Must possess the confidence and self-awareness to make executive decisions about scheduling and other necessary matters on behalf of the leadership team
Advanced proficiency in Microsoft Office, Workday, Excel/Google Sheets, and ability to quickly learn new tools